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2023-01-16 General Committee Meeting Agenda
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AGENDA
General Committee
Meeting
Monday, 16 January 2023
commencing at 12.30pm
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Karen Finzel, Joe Jurisevic, Amelia
Lorentson, Clare Stewart, Brian Stockwell, Tom Wegener
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 PRESENTATIONS 3
4 DEPUTATIONS 3
1. NICK COOKE 3
5 ITEMS REFERRED FROM COMMITTEES 3
6 REPORTS DIRECT TO GENERAL COMMITTEE 4
1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY REPORT –
NOVEMBER 2022 4
2. MCU21/0212 – REPRESENTATIONS TO DECISION NOTICE FOR DWELLING
HOUSE AT 66 SEAVIEW TC, SUNSHINE BEACH 20
3. SSL22/1856 - PLANNING & ENVIRONMENT COURT APPEAL NO D174 OF 2022 –
APPLICATION FOR SHORT STAY LETTING UNDER LOCAL LAW NO. 1 &
SUBORDINATE LOCAL LAW NO. 1 (ADMINISTRATION) 2015 FOR 52 DUNCANS
LANE, NOOSA NORTH SHORE 32
4. MCU22/0067 – REPRESENTATIONS TO DEVELOPMENT PERMIT FOR
MATERIAL CHANGE OF USE FOR SHORT TERM ACCOMMODATION AT 401
SUNRISE ROAD, TINBEERWAH 34
5. SUNSHINE COAST & NOOSA REGIONAL CLIMATE ACTION ROADMAP 43
6. FINANCIAL PERFORMANCE REPORT – DECEMBER 2022 63
7 CLOSED SESSION 81
7. ENVIRONMENT LEVY
PROPOSED LAND PURCHASE 81
8. CONTRACT T000055 - NOOSA
PARADE CORRIDOR UPRGADE - FINAL BUDGET APPROVAL 108
9. OFFICE ADMINISTRATION
SPACE – COMMERCIAL LEASE PROCUREMENT PROPOSAL 115
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the General Committee Meeting held on 12 December 2022 be received and
confirmed.
3 PRESENTATIONS
Nil.
4 DEPUTATIONS
1. NICK COOKE
Topic: Development Application MCU22/0031 / OPW22/0062 11C Church St
Pomona (Lot 4 SP 301620)
5 ITEMS REFERRED FROM COMMITTEES
N/A.
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
6 REPORTS DIRECT TO GENERAL COMMITTEE
1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY REPORT –
NOVEMBER 2022
Author Development Assessment Acting Manager, Patrick
Murphy Environment and Sustainable Development
Department
Index ECM/Subject/ All Applications
Attachments 1. List of Applications decided by Delegated Authority – November 2022
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Acting Manager, Development Assessment to the General
Committee Meeting dated 16 January 2023 regarding planning applications that have been
decided by delegated authority.
REPORT
The Local Government Act 2009 allows, by resolution, a local government to delegate its powers
to the Mayor, CEO, a standing committee or a joint standing committee and the CEO to delegate
those powers to another employee of Council.
Under the current delegations for the Planning Act 2016 the ability to manage, assess and decide
a range of development applications are delegated to officers with the exception of the following
which are reported to Council for a decision:
a) an application for a variation request mentioned in section 61 of the Planning Act 2016 to
vary the effect of the planning scheme;
b) the approval of an application where there is substantial non-compliance with a stated policy
of the Council or a high order provision of the Planning Scheme being a desired
environmental outcome, or an overall outcome of a code;
c) the refusal of any application where Council is the assessment manager;
d) requests for change representations, and change applications to change or delete conditions
that were imposed by Council at an Ordinary Meeting or a Special Meeting;
e) and an application for a proposed development of significant community interest.
It should be noted though that due to the strict time frames of the Planning Act 2016, officers under
the current delegations have the ability to decide an application where the application has the
potential for 'deemed approval'.
In accordance with the current delegations, a wide range of development applications are decided
by Council officers each month, with a limited number of applications reported to Council for a
decision.
Attachment 1 lists applications that are decided by delegated authority during the month of
November 2022 (excluding applications seeking to remove a tree(s) adjacent to a building or
structure):
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Previous Council Consideration
Council receives monthly reports on planning applications that have been decided by delegated
authority.
Finance
Nil.
Risks & Opportunities
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service X Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 1
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 1
Decision Issued Under Delegated Authority
1 Application ID: 51901 .3623.01
Application Type: Material Change of Use - Minor Change to Approval
Applicant: John Peter Woelders, Helen Nanette Woelders
Registered Plan: Lot 7 BUP 4736, Lot 8 BUP 4736, BUP 4736
Location: Cove Point 7 & 8/18 Park Road Noosa Heads
Proposal: TPC 983 - Change to DA - Amalgamation of Units 7 & 8 & Alterations & Additions - John &
Helen Woelders - RG Strategic
Decision: Approved
Decision Made Date: 02/11/2022
2 Application ID: 51901.4221.01
Application Type: Material Change of Use - Minor Change to Approval
Applicant: Michael Henry Richmond, Yvette Nichol Lutze
Registered Plan: Lot 2 GTP 353, GTP 353
Location: Bolero 2/9 Robert Street Noosaville
Proposal: TPC 720 - Change to DA - Enclose Balcony & Minor Alterations to Unit 2 Yvette Lutze &
Michael Richmond -Brennan Planning
Decision: Approved
Decision Made Date: 28/11/2022
3 Application ID: DBW22/0143
Application Type: Building Works Assessable Against the PS - Code
Applicant: EarthCert Pty Ltd
Registered Plan: Lot 6 RP 231274
Location: 211 Black Mountain Range Road Black Mountain
Proposal: Shed (Biodiversity, Landslide & Setback) - EarthCert Pty Ltd
Decision: Approved
Decision Made Date: 22/11/2022
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4 Application ID: DBW22/0149
Application Type: Building Works Assessable Against the PS - Code
Applicant: Jason Mathew McLeod, Emma Louise McLeod
Registered Plan: Lot 496 N 21866
Location: 3 Commodore Court Sunrise Beach
Proposal: Dwelling House (Garage Width & Setbacks) - Emma Louise & Jason Mathew McLeod -
PPlan
Decision: Approved
Decision Made Date: 08/11/2022
5 Application ID: DBW22/0156
Application Type: Building Works Assessable Against the PS - Code
Applicant: EarthCert Pty Ltd
Registered Plan: Lot 10 RP 881371
Location: 111 Uhlmanns Road Black Mountain
Proposal: Additions to Dwelling House (Secondary Dwelling in Agricultural Land & Landslide) -
EarthCert Pty Ltd
Decision: Approved
Decision Made Date: 09/11/2022
6 Application ID: EXE22/0023
Application Type: Exemption Certificate - Planning Act Request
Applicant: Professional Certification Group P/L
Registered Plan: Lot 33 CP 908656
Location: 24 Comet Drive Sunrise Beach
Proposal: Exemption from Code Assessment for Landslide - Professional Certification Group
Decision: Approved
Decision Made Date: 30/11/2022
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7 Application ID: EXE22/0024
Application Type: Exemption Certificate - Planning Act Request
Applicant: Brennan Planning Pty Ltd
Registered Plan: Lot 2 RP 196994
Location: 1073 Pomona Kin Kin Road KIN KIN
Proposal: Shed (Agricultural Land) - Brennan Planning Pty Ltd
Decision: Approved
Decision Made Date: 30/1 1/2022
Application Type: Material Change of Use - Minor Change to Approval
Applicant: Richard Graham Beattie
Registered Plan: Lot 17 SP 133159
Location: 8 Sandybanks Track Noosa North Shore
Proposal: Change to DA - Addition Boatshed (Detached House) - Richard Beattie - Pure Building
Approvals
Decision: Approved
Decision Made Date: 22/11/2022
Application Type: Material Change of Use - Minor Change to Approval & Roadworks, Landscaping, Stormwater &
Clearing Vegetation
Applicant: Brown Rooster P/LTTE
Registered Plan: Lot 6 SP 179879
Location: 27 Grant Street Noosa Heads
Proposal: Combined Change to DA - Window & Block Work (Dual Occupancy) - Brown Rooster Pty
Ltd
Decision: Approved
Decision Made Date: 16/11/2022
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10 Application ID: MCU21/0190
Application Type: Material Change of Use - Code
Applicant: Hanifin Education Management ATF The Hanifin Family Trust
Registered Plan: Lot 410 RP 48112, Lot 411 RP 48112
Location: 65 & 67 Elanda Street Sunshine Beach
Proposal: Multiple Dwelling (4 units) - Hanifin Education Management ATF The Hanifin Family
Trust - Urban Strategies Pty Ltd
Decision: Approved
Decision Made Date: 28/11/2022
11. Application ID: MCU22/0080
Application Type: Material Change of Use - Code
Applicant: Mark Bain Constructions Pty Ltd
Registered Plan: Lot 571 RP 48112
Location: 15 Ross Crescent Sunshine Beach
Proposal: Dwelling House (Coastal Protection) - Mark Bain Constructions - Pivotal Perspective
Pty Ltd
Decision: Approved
Decision Made Date: 21/11/2022
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12 Application ID: MCU22/0086
Application Type: Material Change of Use - Code
Applicant: Justine Elsie Oxley
Registered Plan: Lot 1 SP 297286
Location: 411 Black Pinch Road Cootharaba
Proposal: 411 Black Pinch Road Cootharaba - Dwelling House (Agricultural Land & Landslide) -
Justine Oxley - Fluid Building Approvals
Decision: Approved
Decision Made Date: 02/11/2022
13 Application ID: MCU22/0096
Application Type: Material Change of Use — Code
Applicant: Jane Margaret Blake, Cameron Blake
Registered Plan: Lot 77 MCH 546
Location: 42 Lukes Road Cooroy Mountain
Proposal: Dwelling House & Rural Workers Accommodation - Cameron & Jane Blake - Adapt
Town Planning
Decision: Approved
Decision Made Date: 02/11/2022
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14 Application ID: MCU22/0099
Application Type: Material Change of Use - Code
Applicant: Sonja Jean Heron, David Murray Hill
Registered Plan: Lot 2 SP 265110
Location: 36 Riverpark Drive Ringtail Creek
Proposal: Dwelling House (Biodiversity, Flooding & GFA) - David Hill & Sonja Heron - Adapt Town
Planning + Development Management
Decision: Negotiation Decision Notice — Approved
Decision Made Date: 03/11/2022
15 Application ID: MCU22/0133
Application Type: Material Change of Use - Code
Applicant: Sheree Jayne Hill
Registered Plan: Lot 8 RP 162815
Location: 8 Hinterland Close Tinbeerwah
Proposal: Dwelling House (Biodiversity & Landslide) - Sheree Hil - Coastal Building Certifications
Decision: Approved
Decision Made Date: 11/11/2022
16 Application ID: MCU22/0147
Application Type: Material Change of Use - Code
Applicant: Matthew Charles Devine, Geraldine Devine
Registered Plan: Lot 2 GTP 100353
Location: Porters Place 2/296 Kidd Road Pomona
Proposal: Short Term Accommodation - Matthew & Geraldine Devine - Brennan Planning Pty Ltd
Decision: Approved
Decision Made Date: 25/11/2022
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17 Application ID: MCU22/0156
Application Type: Material Change of Use - Code
Applicant: Lisa Maree Micolich
Registered Plan: Lot 188 MCH 1261
Location: 56 Reserve Street Pomona
Proposal: Dwelling House (Setbacks to Boundary & Waterway) - Lisa Micolich
Decision: Approved
Decision Made Date: 29/11/2022
18 Application ID: MCU22/0168
Application Type: Material Change of Use - Code
Applicant: EarthCert Pty Ltd
Registered Plan: Lot 3 SP 127443
Location: 44 Williams Road Kin Kin
Proposal: Dwelling House & Secondary Dwelling - (Biodiversity & Landslide) - EarthCert Pty Ltd
Decision: Approved
Decision Made Date: 16/11/2022
19 Application ID: MCU22/0176
Application Type: Material Change of Use - Code
Applicant: Robert Dunbar
Registered Plan: Lot 21 GTP 2026
Location: The Islander Noosa 21/187 Gympie Terrace Noosaville
Proposal: Food & Drink Outlet - Robert Dunbar - Adamson Town Planning Pty Ltd
Decision: Approved
Decision Made Date: 30/11/2022
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20 ~=Application ID: MCU22/0179 & OPW22/0245
Application Type: Material Change of Use — Code
Applicant: Pontoon Works
Registered Plan: Lot 610 RP 883864
Location: 48 Masthead Quay Noosaville
Proposal: Combined Application - Landing & Jetty - Pontoon Works
Decision: Approved
Decision Made Date: 01/11/2022
21 ApplicationID. ~~ OPWIM0l2601. OOOO
Application Type: Operational Works - Minor Change to Approval
Applicant: David John Rooke
Registered Plan: Lot 6 RP 179960, Lot 6 RP 179960
Location: 141 Ferrells Road Cooroy
Proposal: Minor Change - Vehicle Crossover - David Rooke
Decision: Approved
Decision Made Date: 22/11/2022
22 Application OPES
Application Type: Operational Works - Code
Applicant: Heath Andrew Matheson
Registered Plan: Lot 35 RP 186538
Location: 39 Pacific View Drive Tinbeerwah & 71 Foxtail Rise Doonan
Proposal: Earthworks & Vehicle Crossovers - Mr HA Matheson PR C/- Martoo Consulting
Decision: Approved
Decision Made Date: 22/11/2022
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23 ~~ Application ID: OPW22/0172
Application Type: Operational Works - Code
Applicant: Glen Edward Grams, Lindsay Consulting Pty Ltd
Registered Plan: Lot 281 SP 104321
Location: 53-57 Rene Street Noosaville
Proposal: Roadwork, Drainage work, Landscaping, Stormwater - GL Grams C/- Lindsay Consulting
Pty Ltd
Decision: Approved
Decision Made Date: 03/11/2022
24 Application ID: OPW22/0206
Application Type: Operational Works - Code
Applicant: Lyndon Campbell Macmillan, Jennifer St John Macmillan
Registered Plan: Lot 735 RP 48111
Location: 6 Bowman Terrace Sunshine Beach
Proposal: Vehicle Crossover - Lyndon & Jenny Macmillan C/- Pure Building Approvals.
Decision: Approved
Decision Made Date: 22/11/2022
25 Application ID: OPW22/0229
Application Type: Operational Works - Code
Applicant: Tim Ditchfield Architects
Registered Plan: Lot 75 RP 81810
Location: 59 Seaview Terrace Sunshine Beach
Proposal: Stormwater & Vehicle Crossover - Tim Ditchfield Architects
Decision: Approved
Decision Made Date: 03/11/2022
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26 = Application ID: OPW22/0231
Application Type: Operational Works - Code
Applicant: Anglican Church Of Australia
Registered Plan: Lot 201 P5011
Location: 1 Rectory Street Pomona
Proposal: Stormwater, Frontage works - Callaghan & Toth Consulting Engineers
Decision: Approved
Decision Made Date: 23/11/2022
27 ~=— Application ID: OPW22/0238
Application Type: Operational Works - Code
Applicant: Peter John Hunnam, Valerie Mary Hunnam
Registered Plan: Lot 1 RP 151839
Location: 21 Myles Street Tewantin
Proposal: Vehicle Crossover - Peter & Valerie Hunnam
Decision: Approved
Decision Made Date: 16/11/2022
28 Application ID: OPW22/0242
Application Type: Operational Works - Code
Applicant: John Norman Cramb
Registered Plan: Lot 1 RP 132403
Location: 141 Mary River Road Cooroy
Proposal: Vehicle Crossover - John Cramb
Decision: Approved
Decision Made Date: 18/11/2022
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29 ~=Application ID: OPW22/0250
Application Type: Operational Works - Code
Applicant: Benjamin James Marks
Registered Plan: Lot 162 RP 174105
Location: 20 Forest Court Tewantin
Proposal: Vehicle Crossover - Ben Marks
Decision: Approved
Decision Made Date: 17/11/2022
30 =©Application ID: OPW22/0256
Application Type: Operational Works - Code
Applicant: Lindsay Consulting Pty Ltd
Registered Plan: BUP 2770
Location: Benwerrin 31 Picture Point Crescent Noosa Heads
Proposal: Vehicle Crossover - Lindsay Consulting Pty Ltd
Decision: Approved
Decision Made Date: 22/11/2022
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31 Application ID: OPW22/0274
Application Type: Operational Works — Vehicle Crossover
Applicant: Ryan Vincent Garbacz, Breena Marie Garbacz
Registered Plan: Lot 5 CP 907131
Location: 15 Driftwood Drive Castaways Beach
Proposal: Vehicle Crossover - Pacific BCQ
Decision: Approved
Decision Made Date: 24/11/2022
32 Application ID: OPW22/0288
Application Type: Operational Works
Applicant: Robyn Lynette Kildey
Registered Plan: Lot 6 RP 28718
Location: 46 Ward Street Tewantin
Proposal: Vehicle Crossover - Robyn Kildey
Decision: Approved
Decision Made Date: 23/11/2022
33. Application ID: RAL22/0013
Application Type: Reconfiguring a Lot — Code
Applicant: Donald James Colston
Registered Plan: Lot 402 SP 246599, Lot 392 SP 246599
Location: 39 Lorilet Street & 42 Lowry Street Peregian Beach
Proposal: Boundary Realignment (2 lots into 2) - Donald James Colston
Decision: Approved
Decision Made Date: 10/11/2022
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34 = Application ID: RAL22/0017
Application Type: Reconfiguring a Lot - Code
Applicant: Eagle Surveys Pty Ltd
Registered Plan: Lot 6 RP 35080
Location: 4 Hill Street Pomona
Proposal: Reconfiguration of a lot (1 into 2) - Eagle Surveys Pty Ltd
Decision: Approved
Decision Made Date: 01/11/2022
35 ApplicationID. | ~RAP19/003501..
Application Type: Referral Agency Planning - Minor Change to Approval
Applicant: Alexandra Murray
Registered Plan: Lot 304 P 93112
Location: 34 Peregian Esplanade Peregian Beach
Proposal: Change to RAP - Stormwater Condition (Detached House (Setback, Height, Rooftop
Terrace) - Alex Murray - Adams + Sparkes Town Planning & Development
Decision: Approved
Decision Made Date: 25/11/2022
36 ApplicationID. +~RAP270009.02«20
Application Type: Referral Agency Planning - Planning
Applicant: Fluid Building Approvals Sunshine Coast
Registered Plan: Lot 5 RP 73068
Location: 22 James Street Noosaville
Proposal: Dwelling House (Site Cover, Setbacks, Length of Wall, Front Fence) - Fluid Building
Approvals
Decision: Approved
Decision Made Date: 18/11/2022
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37 = Application ID: RAP22/0012
Application Type: Referral Agency Planning - Planning
Applicant: Robert Leonard Jackson
Registered Plan: Lot 219 P 93111
Location: 320 David LowWay Peregian Beach
Proposal: Dwelling House (Setbacks & Roof Form) - Robert Jackson - Adamson Town Planning
Pty Ltd
Decision: Approved
Decision Made Date: 18/11/2022
38 Application ID: RAP22/0018
Application Type: Referral Agency Planning - Planning
Applicant: Kylee Jane Burke TTE, Daniel John Burke TTE
Registered Plan: Lot 101 N 21846
Location: 25 Witta Circuit Noosa Heads
Proposal: Additions & Alterations to Dwelling House (Site Cover & Setbacks) - Daniel Burke
C/- Brennan Planning
Decision: Refused
Decision Made Date: 02/11/2022
39 = Application ID: RAP22/0028
Application Type: Referral Agency Planning - Planning
Applicant: Robert Mark Odd, Fiona Elizabeth Odd
Registered Plan: Lot 554 N 21868
Location: 38 Wollomia Way Sunrise Beach
Proposal: Dwelling House (Height) - Fiona & Robert Odd - PPlan
Decision: Approved
Decision Made Date: 16/11/2022
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2. MCU21/0212 – REPRESENTATIONS TO DECISION NOTICE FOR DWELLING HOUSE
AT 66 SEAVIEW TC, SUNSHINE BEACH
Author Acting Manager Development Assessment, Patrick Murphy
Environment and Sustainable Development Department
Index ECM/ Application/ MCU21/0212
Attachments 1. Amended Proposal Plans (27 page attachment provided separately to
this agenda)
APPLICATION DETAILS
Applicant Gavin Raymond Deane
Catherine Jane Deane
Development Approval Material Change of Use - Dwelling house
Representations Received on 24 October 2022
Number of Submissions for Not Applicable
Original Application
PROPERTY DETAILS
Property Address 66 Seaview Terrace Sunshine Beach Qld 4567
RP Description Lot 69 RP 81810
Land Area 574m²
Existing Use of Land Dwelling House
STATUTORY DETAILS
SEQRP Designation Urban Footprint
Zone Low Density Residential
Overlays Bushfire Hazard Overlay
Coastal Protection
Landslide Hazard Overlay
Assessment Type Representations made to original approval
EXECUTIVE SUMMARY
This report reviews representations made to a development approval for a dwelling house to be
constructed at 66 Seaview Terrace, Sunshine Beach. The representations seek that condition 4,
which requires removal of the rooftop terrace, be deleted. Condition 4 was recommended to
Council due to the built form and overlooking/privacy concerns for neighbours.
To address these concerns the applicant has amended the proposal plans to increase the setbacks
for the balustrade of the rooftop terrace and increase the size of the screen. The applicant has
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demonstrated that these measures will prevent overlooking from the rooftop terrace of nearby
properties with the proposed changes to the dwelling remaining within the 8m height limit and
meeting the Code’s performance outcome for roof design and setbacks.
However, the built form associated with the rooftop terrace and the associated intrusion within the
front setback results in excessive bulk to the street and neighbouring properties, and is not
consistent with the predominant character of the streetscape. It is therefore recommended that the
representations be refused.
RECOMMENDATION
That Council note the report by the Acting Manager Development Assessment to the General
Committee Meeting dated 16 January 2023 regarding representations made in relation to
Application No. MCU21/0212 for a Development Permit for Material Change of Use - Dwelling
house situated at 66 Seaview Terrace Sunshine Beach and:
A. Refuse to delete condition 4 for the following reasons:
1. The proposed rooftop terrace is contrary to Performance Outcome PO7 of the Coastal
Communities Local Plan Code as the form is not consistent with and reflective of the
beachside character of the area.
2. The proposed rooftop terrace is contrary to Purpose and Overall Outcomes 6.3.1.2
(2)(c) and Performance Outcomes PO7, PO9 and PO16 of the Low Density Residential
Zone Code as it:
a. Does not make a positive contribution to the streetscape or maintain low scale
character of the eastern side of Seaview Terrace; and
b. Is not consistent with the predominant character of the streetscape.
c. Results in a three-storey building which will visually dominate the street and the
surrounding area.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
REPORT
1. BACKGROUND
At Council’s Ordinary meeting on 15 September 2022, Council approved an application for a
dwelling house to be constructed at 66 Seaview Terrace, Sunshine Beach subject to a number of
conditions.
The applicant subsequently suspended the appeal period and made representations on 24 October
2022 to condition 4 of the development approval. The representations seek that condition 4 which
requires removal of the rooftop terrace be deleted. Amended plans have been provided as part of
the representations.
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Figure 1 – Locality Plan
2. ASSESSMENT
An assessment in relation to the submitted representations is provided below:
Condition 4 – Amended Plans
4 Prior to the issue of any further development approvals amended plans must be submitted
to Council. The plans must remove the roof top terrace. The plans must be to the satisfaction
of the Manager, Development Assessment.
Applicant’s Representation
To assist the assessment of the rooftop terrace, the applicant erected a scaffold platform on site
at the height of the proposed rooftop terrace to determine any potential for overlooking of
neighbouring resident’s private open space or views into habitable windows or doors of
neighbouring properties. This confirmed that the plans previously reported to Council would result
in overlooking of neighbouring private open space.
To address these overlooking/privacy concerns and support their request to delete condition 4, the
applicant amended their plans and:
Modelled all houses (including those to the west and on the other side of Seaview Terrace
to ensure no overlooking from any neighbour);
Reduced the size of the rooftop terrace; and
Increased the size of the screen.
Assessment of Representation
The proposed roof top terrace does not meet the acceptable outcomes AO7.1, AO16.3 and AO9.1
of the Low Density Residential Zone Code for roof form and front setback and so must be assessed
against the corresponding performance outcomes PO7, PO9 and PO16.
The proposed rooftop terrace is also contrary to Acceptable Outcome AO7.2 of the Coastal
Communities Local Plan Code and must be assessed against the corresponding performance
outcome PO7.
Page 22 of 122
Section 23
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Low Density Residential Zone Code:
Purpose and Overall Outcomes
The overall outcomes sought for the Low density residential zone are as follows:
(c) The distinct look and feel of existing residential neighbourhoods is retained, and
development makes a positive contribution to the streetscape, maintaining the low density
and low scale character.
PO7
Buildings and structures:
a) are low rise and present a building height consistent with structures on adjoining and
surrounding premises and with the predominant character of the area;
b) are designed to provide an interesting streetscape and complement landform changes;
c) do not visually dominate the street or surrounding area;
d) respect the scale of surrounding vegetation and maintain a vegetated skyline;
e) do not unreasonably obscure views or lead to overshadowing of neighbouring properties;
and
f) do not exceed two storeys.
PO9
Buildings and structures are designed and sited to:
a) provide a high level of amenity to users of the subject site and adjoining premises,
including provision of visual and acoustic privacy and access to sunlight;
b) not unreasonably obstruct views or cause overlooking of private open space or habitable
areas of adjoining premises;
c) provide adequate distance from adjoining land uses;
d) preserve existing vegetation that will help buffer development;
e) allow for space and landscaping to be provided between buildings including adequate area
at ground level for landscaping with trees, shrubs and outdoor living;
f) be consistent with the predominant character of the streetscape; and
g) protect the natural character and avoid adverse impacts on ecologically important areas such
as national parks, waterways and wetlands.
AO9.1
Buildings and structures have a setback of 6 metres from the road frontage, provided
that setback to one frontage may be reduced to 4.5 metres where the lot:
a) has frontage to more than one road; and
b) is less than 600m2 in area; or
c) is less than 15 metres in width.
PO16
Roof designs:
a) contribute positively to the character of the streetscape;
b) incorporate eaves and roof overhangs;
c) avoid boxy elevations on the front facade of the building;
d) do not present an appearance of excessive bulk to the street or neighbouring properties;
e) do not create opportunities for residents or building users to overlook the private open
space or view into habitable windows or doors of neighbouring properties.
Page 23 of 122
Section 24
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
AO16.1
With the exception of the reuse or renovation of an existing building which does not comply, in
areas other than the Coastal Communities and Noosa Heads local plan areas:
a) the main roof of buildings has a pitch no less than 5 degrees; and
b) eaves apply to at least 75% of the perimeter of the roof.
AO16.2
The total width of any parapet wall does not exceed 50% of the width of the front facade of
a building.
AO16.3
Development does not include rooftop terraces.
Coastal Communities Local Plan Code:
AO7.2
Buildings and structures do not include rooftop terraces.
PO7
Buildings, structures and landscaping are consistent with and reflect the beachside character of
the local plan area in terms of form, composition and use of materials.
Whilst the proposed roof top terrace remains within the 8 metre building height limit it is partially
situated within the front setback, being 3.5 metres from the front boundary. Whilst front setback
variations are common on the eastern side of Seaview Terrace these variations are generally
limited to the ground floor level and associated with the practical limitations of providing vehicular
access on a sloping site. Intrusion of the upper level into the front setback is not consistent with
the character of the area and will present excessive bulk to the street and neighbouring properties
and is not in accordance with PO16 and Overall Outcome (c) as detailed above. The proposed
rooftop terrace will also interrupt the view line for dwellings opposite, 69 and 67 Seaview Terrace.
The amended plans lodged result in a three-storey development contrary to AO7.1 of the Low
Density Residential Zone Code, the third storey is 29.8m2 in area. The third story, being partially
located within the front setback, is contrary to the corresponding Performance Outcome as it will
visually dominate the street and surrounding area. The removal of the rooftop terrace results in a
development which is low scale and more consistent with development on the eastern side of
Seaview Terrace.
The following images detail the footprint of the rooftop terrace and elevations of the proposal.
Page 24 of 122
Section 25
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 2 – Rooftop Terrace
Page 25 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
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Page 25 of 122Section 26
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 3 – Street Front/Western Elevation (extent within front setback highlighted in yellow)
Figure 4 – Northern Side Elevation (extent within front setback highlighted in yellow)
Page 26 of 122
Section 27
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 5 – Southern Side Elevation (extent within front setback highlighted in yellow)
Figure 6 - Looking south over the roof of 64 Seaview Tce
With regards to overlooking, the amended plans demonstrated that the proposed rooftop terrace
will no longer create opportunities for overlooking of the private open space or views into habitable
windows/doors of neighbouring properties. This has been achieved by:
Setting the rooftop terrace balustrade 3m back from the northern building edge with planters,
1.5m from the eastern edge and 4m from the southern edge; and
Inclusion of a privacy screen on the rooftop terrace on the northern side for 68 Seaview
Terrace and western side for 69 and 67 Seaview Terrace.
Page 27 of 122
Section 28
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
3. PUBLIC COMMENT
Correspondence has been received from several residents in the area since the application was
decided by Council. A summary of the comments received from these residents has been provided
below for Council’s information.
It is important to note that pursuant to the Planning Act 2016, being a code assessable application,
the application (and representations) must be assessed only against the applicable Noosa Plan
codes and matters prescribed by the Planning Regulation 2017. Regard cannot be had to
comments from surrounding residents in deciding the application or the representations.
Matters Raised Comments
Construction of a rooftop terrace may lead to Were Council to approve the rooftop terrace, the
installing a roof on the terrace at a later date inclusion of a further roof would require further
which would add further height approval from Council. A condition of approval
requires the house to be strictly in accordance with
the approved plans.
The rooftop terrace is well clear of the horizon While the dwelling is likely to be more prominent on
profile of other more recently developed the horizon profile than the existing houses at 62 and
houses in the remainder of Seaview Terrace. 64 Seaview Terrace, it is not out of character with the
broader area, with other dwellings also being
prominent on the horizon as shown in the photos
below. The applicant has also demonstrated that the
proposal meets the maximum height for the area of
8m.
Page 28 of 122
Section 29
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
The dwelling is 3 storeys, above 8m and will The dwelling is 3 storeys in part with the approved
dominate the streetscape and view back up dwelling being 8m. The upper storey is partially
from the beach. located within the front setback and will not be in
keeping with the streetscape character.
The dwelling will impact on privacy for 67 and To maintain privacy for 68 Seaview Terrace, the
68 Seaview Terrace. balustrade to the rooftop terrace is to be setback 3m
from the northern side of the building and a 1.7m high
privacy screen installed at 1m from the northern
building edge. This screen is also continued along the
western edge to provide screening for 67 & 69
Seaview Terrace.
The rooftop terrace will overlook 62 and 64 The rooftop terrace has been setback 4m from the
Seaview Terrace with the photo below taken southern building edge, and 1.5m from the eastern
from the deck and garden of 64 Seaview building edge which will prevent overlooking for 62
Terrace. and 64 Seaview Terrace.
The proposed rooftop terrace will look straight The rooftop terrace has been setback 4m from the
down into the patio of 64 Seaview Terrace as southern building edge, and 1.5m from the eastern
shown by the photo below and pool and carport building edge which will prevent overlooking of 62 and
areas 64 Seaview Terrace.
Page 29 of 122
Section 30
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
The height of the dwelling, the reduced front The proposed dwelling is 3 storeys in part as shown in
setback and inclusion of a rooftop terrace will the section plan below, with the approved plans not
have devastating impact to neighbouring exceeding 8m and a condition included requiring the
properties and character and appearance of dwelling to not exceed 8m.
the street.
The reduced front setback for the rooftop terrace will
have a detrimental effect on the streetscape and not
be consistent with character of the area.
Larger houses in the area will have a Generally, much larger houses are being built
significant impact on the character of the street throughout the coastal areas of the shire and these
and amenity of the northern end of Sunshine are impacting/changing the character of streets.
Beach. Notwithstanding, the upper levels generally comply
with the 6 metre front setback requirement.
Residents have not been consulted on the The application is required to follow a code
proposed dwelling and impacts of the building. assessment process and so not subject to the public
notification process.
Page 30 of 122
Section 31
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
4. CONCLUSION & REASONS FOR DECISION
It is concluded that the amended plans provided by the applicant have addressed the
overlooking/privacy concerns previously raised around the rooftop terrace for all neighbouring
properties. The proposed setbacks of the roof terrace in combination with a privacy screen will
ensure neighbours privacy is not adversely impacted by the proposed rooftop terrace.
However, the proposal needs to also achieve the built form outcomes within the Noosa Plan. In
this regard, the built form and proposed setback variations of the rooftop terrace are not consistent
with the character of the streetscape and will visually dominate the street and the surrounding area.
It is therefore recommended that the representations be refused.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 31 of 122
Section 32
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
3. SSL22/1856 - PLANNING & ENVIRONMENT COURT APPEAL NO D174 OF 2022 –
APPLICATION FOR SHORT STAY LETTING UNDER LOCAL LAW NO. 1 &
SUBORDINATE LOCAL LAW NO. 1 (ADMINISTRATION) 2015 FOR 52 DUNCANS LANE,
NOOSA NORTH SHORE
Author Acting Manager Development Assessment Patrick Murphy
Environment & Sustainable Development Department
Index ECM/ Application/ SSL22/1856/ Case/ Laetitia Baker
Attachments Nil
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by the Manager Development Assessment to the General Committee
Meeting dated 16 January 2023 regarding Planning & Environment Court Appeal D174 of 2022
and agree to defend the appeal.
REPORT
On 16 November 2022 Council officers under delegation issued an Approval Notice for Short Stay
Letting of a dwelling at 52 Duncans Lane, Noosaville subject to the standard conditions contained
in Council’s Local Law.
Council officers subsequently identified an error in this approval, due to the building approval
lapsing, and phoned and emailed the applicant on 22 November 2022 and 25 November 2022 to
discuss and advise. A Refusal Notice was later issued on 25 November 2022 based on the
following reasons:
1. A review of Council’s development approval records has failed to identify any building
approval to verify the approved use of the building as submitted in this Short Stay Letting
application. The use of the property for short term accommodation therefore did not lawfully
commence prior to the commencement of the Noosa Plan 2020 on 31 July 2020.
2. The property does not meet the requirements of Schedule 21A – Operation of short stay
letting or home hosted accommodation – section 4(b) of Subordinate Local Law No. 1
(Administration) 2015 which requires that the short stay letting be lawfully conducted on the
premises (i.e. is authorised by either a development approval, accepted development
requirements in Noosa Plan 2020 or by lawful existing use rights).
The applicant has subsequently lodged an appeal to the Planning & Environment Court against
the conditions in the Approval Notice submitting that the conditions should be deleted as:
The property has use rights for short stay letting having been let for the past 7 years.
The conditions, while consistent with the conditions ordinarily imposed on an approval under
the Local Law, they are not reasonably necessary to ensure the operation and management
of the short stay letting activity will be adequate to protect public health, safety and amenity
and prevent environment harm.
There is no automatic requirement for conditions to be imposed on approval, as an approval
can be granted unconditionally.
The application assessment has not identified any potential impacts of the premises for short
stay letting and therefore where no concerns are identified, the conditions should not be
Page 32 of 122
Section 33
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
imposed. Any impacts or complaints in the future can be addressed through the Local Law’s
procedure for amending, suspending, or cancelling the approval or renewal of approval.
The matters addressed by the conditions are regulated by other statutory instruments.
The applicant has also requested a review of the Refusal Notice issued submitting that:
there is no mechanism which allows the Council to effectively decide an application twice
and therefore the Refusal Notice is invalid; and
as an Approval Notice was issued, the proper procedure under the Local Law was to amend,
suspend or cancel the approval and in any event, there were no grounds that would warrant
the amendment, suspension, or cancellation of the approval.
At the time of drafting this report, the request for a review of the Refusal Notice was being
considered by officers, with advice sought from Council’s planning solicitor.
It is in order for Council to defend the appeal and the recommendation is worded accordingly.
Previous Council Consideration
Not Applicable
Finance & Risk
It is premature at this stage to provide advice on the likely prospects of the appeal. There will be
costs associated with defending the appeal, particularly if the matter proceeds to trial.
Consultation
External Consultation - Community & Stakeholder
McCullough Robertson – Troy Webb
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement x Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 33 of 122
Section 34
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
4. MCU22/0067 – REPRESENTATIONS TO DEVELOPMENT PERMIT FOR MATERIAL
CHANGE OF USE FOR SHORT TERM ACCOMMODATION AT 401 SUNRISE ROAD,
TINBEERWAH
Author Graduate Development Planner, Jada Lyons
Environment and Sustainable Development Department
Index ECM/ Applications/ MCU22/0067
Attachments Nil
APPLICATION DETAILS
Applicant T & J Hodgkinson P/L
Development Approval Material Change of Use - Short-term accommodation
Representations Received on 7 September 2022
Number of Submissions for 2 Properly Made
Original Application
PROPERTY DETAILS
Property Address 401 Sunrise Rd Tinbeerwah Qld 4563
RP Description Lot 7 RP 207543
Land Area 1.97 hectares
Existing Use of Land Dwelling house and associated structures
STATUTORY DETAILS
SEQRP Designation Rural Living Area
Locality Tinbeerwah
Zone Rural Residential
Overlays Biodiversity, Waterways and Wetlands Overlay
Area Subject to Biodiversity Overlay
Bushfire Hazard Overlay
High Potential Bushfire Intensity
Landslide Hazard Overlay
High Hazard Area
Moderate Hazard Area
Koala Habitat Area
Koala Priority Area
Core Koala Habitat Area
Assessment Type Representations made to original approval
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Section 35
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
EXECUTIVE SUMMARY
A report for this application was presented to Council at the General Committee Meeting dated 24
October 2022 regarding change representations made to the original development approval for a
Material Change of Use for Short Term Accommodation at 401 Sunrise Road, Tinbeerwah.
The applicant has made change representations to the following conditions of the decision notice:
5. The total number of guests accommodated at any one time must not exceed eight (8).
6. All outdoor areas, including balconies, decks, pools and the like, must not be used after 9pm
each night.
12. The driveway, including the crossover from Sunrise Road, must be sealed to the reasonable
satisfaction of the Manager Development Assessment.
15. The development must be provided with a potable water supply connected to each cabin.
The storage capacity of the potable water supply must be a minimum of 5000 litres per guest.
The storage capacity of the potable water supply must be a minimum of 4000 litres per guest
bedroom/unit/cabin.
Councillors raised several issues regarding the proposed change representations at the General
Committee meeting including the maximum number of guests accommodated at any one time and
carparking available onsite for guests. Further information regarding these issues was sought by
Councillors and the matter was deferred to the Ordinary Meeting dated 27 October 2022.
The applicant extended the decision period on 26 October 2022 to allow further discussion
between planning staff and the applicant regarding the sealing of the shared access driveway
(condition 12). A further site visit confirmed that the current crossover and a portion of the shared
access driveway (including the access points to 393 & 403 Sunrise Road) is unsealed. The
remainder of the shared access driveway towards 399 & 401 Sunrise Road is sealed and does not
need to be altered.
The applicant’s representation to amend condition 12 to only require sealing of the crossover is
not supported due to the impacts of the unsealed section on surrounding residents. The condition
is recommended to be amended to include sealing 34 metres of the shared access driveway
(including the crossover from Sunrise Road) to meet up with the existing sealed portion of the
driveway.
In terms of carparking available to guests on the subject site, this was not raised in the applicant’s
representations, however it is noted that the subject site includes an existing two car garage and
sufficient carparking is available in front of the dwelling house and on the driveway for an additional
4 cars.
The request to amend condition 6 is not supported due to the proximity of outdoor areas to
neighbouring properties and the potential impacts from late night time use.
It is recommended that conditions 5 and 15 be amended generally as requested by the applicant
and the request to amend conditions 6 and 12 be refused, with condition 12 instead recommended
to be amended to include the sealing of the crossover from Sunrise Road and the existing unsealed
portion of the shared access driveway.
RECOMMENDATION
That Council note the report by the Graduate Development Planner to the General Committee
Meeting dated 16 January 2023 regarding representations to Development Approval
(MCU22/0067) for a Material Change of Use – Short-term accommodation situated at 401 Sunrise
Road Tinbeerwah and:
A. Amend conditions 5, 12 and 15 to read as follows:
5. The total number of guests accommodated at any one time must not exceed ten (10).
12. The driveway, including the crossover from Sunrise Road, must be sealed for a length
of 34 metres to meet the existing sealed portion of the driveway, to the satisfaction of
the Manager Development Assessment.
Page 35 of 122
Section 36
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
15. The development must be provided with an approved reticulated potable water supply.
The storage capacity of the potable water supply must be a minimum of 50,000 litres
(e.g., 1 x 50,000 litre tank or 2 x 25,000 litre tanks).
There is to be an adequate quantity of water to be made readily available for the
number of guests for the duration of the booking.
B. Refuse the representations made for conditions 6 for the following reasons:
Condition 6
1. The use of outdoor areas at night by guests accommodated on the site has the potential
to adversely impact resident’s amenity, given the pool and outdoor areas are located
within reasonable proximity to nearby houses.
2. The restriction on use of outdoor areas only applies to use of the property for short
term accommodation and does not apply to the residential use of the property by
owners.
C. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
REPORT
1. BACKGROUND
A development application for a Material Change of Use for Short-Term Accommodation was
approved at Council’s Ordinary meeting on 18 August 2022.
The applicant suspended the appeal period and made representations to the development
approval conditions on 7 September 2022. A report regarding the change representations was
presented to Council at the General Committee Meeting dated 24 October 2022 where several
issues were raised by Councillors regarding carparking spaces and increasing the number of
allowable guests. The matter was deferred to the Ordinary Meeting on 27 October 2022 to allow
for further information to be provided.
The applicant extended the negotiated decision period on 26 October 2022 to allow further
discussion between the applicant and Council regarding the sealing of the shared access driveway.
2. ASSESSMENT
As a result of discussion at the General Committee meeting, Councillors queried the extent of
carparking available to guests on the subject site. It is noted that the dwelling house includes an
existing two car garage and sufficient carparking in front of the dwelling and on the driveway for at
least an additional 4 cars (see Figure 1 below).
Figure 1 – Available Carparking Spaces for Guests
Page 36 of 122
Section 37
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
An assessment in relation to each of the submitted representations is provided below:
Condition 5
The total number of guests accommodated at any one time must not exceed eight (8).
Applicant’s Representation
The Floor Plan, prepared by RG Strategic and dated 14/4/2022, revision 01, details the dwelling
and the 4 x existing bedrooms. The Floor Plan details that the dwelling accommodated 10 x guests
at a time. The Floor Plan is approved by Council under Condition 2 of the Decision Notice.
It is proposed that Condition 5 be amended to be consistent with the approved plans.
Assessment of Representation
It is noted that within the original submitted application material the applicant advised that a
maximum of 4 bedrooms and 8 guests would be accommodated, which differs to the 5 beds and
10 guests indicated on the approved plans. There are no requirements within the Rural Residential
Zone Code and the Visitor Accommodation Code that restricts the number of guests or bedrooms
made available as part of the approved short-term accommodation use.
It is noted that the Low Density Residential Zone Code seeks to limit the number of bedrooms
available for short term accommodation to 5. It is reasonable that 2 persons would be
accommodated within each of these rooms thereby enabling at least 10 persons to be
accommodated. The current proposal relates to land within the Rural Residential Zone which
includes a generously proportioned home with significantly greater separation from neighbouring
dwellings as to what can be achieved in the Low Density Residential Zone.
Furthermore, as the proposal does not include any changes to the existing dwelling house and will
not change the number of bedrooms available for guests, it is considered reasonable to amend
condition 5 to reflect the number of beds in the approved plans as follows:
5. The total number of guests accommodated at any one time must not exceed ten (10).
Condition 6
All outdoor areas, including balconies, decks, pools and the like, must not be used after 9pm each
night.
Applicant’s Representation
To limit the use of the outdoor areas to 9:00PM is restrictive and unreasonable considering:
The dwelling and associated pool, balconies and decks are orientated to the North-east and
overlook the property’s bush as illustrated in the below photographs. As such, any potential
associated noise with the use of the outdoor areas is directed away from the neighbouring
properties;
The subject site is a large rural residential allotment, and the outdoor areas and pool are
densely screened by vegetation which provides a significant buffer between the neighbouring
properties;
The 9:00PM curfew unfairly restricts the guest’s ability to experience the scenic rural amenity
and the sub-tropical climate unique to the Noosa hinterland; and
A similar approval by Noosa Council has conditioned the outdoor areas to be used by guests
until 10:00PM (MCU22/0006).
Page 37 of 122
Section 38
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Given the above reasons, it is requested that the Condition be revised to allow the outdoor area to
be utilised until 10:00pm by the short-term accommodation guests.
Furthermore, to restrict the use of the outdoor areas when the dwelling is being utilised by the
property owners is unreasonable. As such, it is recommended that the Condition be revised to
allow the owners of the property to enjoy their property without limitation.
It is proposed that Condition 6 of the Decision Notice is amended to read as:
6. All outdoor areas, including balconies, decks, pool and the like, must not be used by those
persons using the property for Short-Term Accommodation after 10pm each night.
Assessment of Representation
The applicant’s representation is not supported due to the proximity of the pool and outdoor areas
to the neighbouring properties. The outdoor pool area is located approximately 5 metres from the
side property boundary and 35 metres from the neighbouring dwelling. The use of outdoor areas
at night has the potential to impact on the amenity of neighbouring properties and as such it is
considered reasonable to restrict the use of outdoor areas to 9pm each night.
The example provided by the applicant (MCU22/0006) relates to land within the Rural Zone and
provides for at least 150 metre separation between the subject dwelling and neighbouring
dwellings.
The condition only applies to the use of the property for short term accommodation and not as a
private residence.
Page 38 of 122
Section 39
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Condition 12
The driveway, including the crossover from Sunrise Road, must be sealed to the reasonable
satisfaction of the Manager Development Assessment.
Applicant’s Representation
It is an unreasonable imposition on the applicant to seal the entire length of the driveway and
crossover access to Sunrise Road.
The applicant agrees to seal the shared entry to Sunrise Road for a distance of 10 metres in
accordance with Council’s standards relevant to rural properties. The sealing of the crossover to
Sunrise Road will provide improved access to all properties who benefit from the easement
including 393, 399, 403 and the subject site 401 Sunrise Road.
It is unreasonable for Council to require the applicant to seal the complete length of the driveway
(in addition to the 6 metres agreed), a length of approximately 100 metres, when:
The driveway is utilised by the subject site and three (3) additional properties (393, 399 and
403 Sunrise Road). As such, any works undertaken, and the associated costs should be
jointly shared by the property owners who benefit from the sealing and driveway
improvement; and
The use of the dwelling for Short-term Accommodation is of a lessor scale and intensity than
that of the dwelling being used for permanent residence and occupied 100% of the time. As
such, is it unfair for the applicant to be burdened with all of the costs associated with the
sealing of the entire driveway.
It is proposed that Condition 12 of the Decision Notice is amended to read as:
12. The crossover from Sunrise Road must be sealed for a length of 10 metres to the reasonable
satisfaction of the Manager Development Assessment or to Council’s relevant standard for
rural driveways.
Assessment of Representation
It is considered that the short term accommodation use will increase vehicle traffic using the shared
access driveway and surrounding roads due to the amount of guests able to be accommodated at
any given time. The increase in use of the driveway has the potential to create a greater dust and
noise nuisance to the adjoining properties at 393, 399 and 401 Sunrise Road that share the
driveway with the subject site. As such, it is not considered unreasonable to require the shared
access driveway to be improved to retain amenity for surrounding neighbours and safety of the
road network.
A site inspection confirmed that a majority of the shared access driveway has previously been
sealed, with approximately 34 metres (including the crossover from Sunrise Road) of the access
driveway not currently sealed (see Figures 2-4 below).
It is recommended that the applicant’s representations to seal only the crossover from Sunrise
Road be refused as it is considered that this will not be sufficient to cater for safe vehicular access
to the subject site and surrounding properties. Alternatively, it is recommended to agree to change
the condition to include the sealing of the crossover from Sunrise Road and an approximate length
of 21 metres of the shared access driveway to connect to the existing sealed portion of the
driveway. It is recommended that condition 12 reads as follows:
12. The driveway, including the crossover from Sunrise Road, must be sealed for a length of 34
metres to meet the existing sealed portion of the driveway, to the satisfaction of the Manager
Development Assessment.
Page 39 of 122
Section 40
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 2 – Unsealed Portion of Shared Access Driveway
Figure 3 – Unsealed Portion of Shared Access Driveway
Page 40 of 122
Section 41
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 4 – Existing Sealed Portion of Shared Access Driveway
Condition 15
The development must be provided with a potable water supply connected to each cabin. The
storage capacity of the potable water supply must be a minimum of 5000 litres per guest. The
storage capacity of the potable water supply must be a minimum of 4000 litres per guest
bedroom/unit/cabin.
Applicant’s Representation
Condition 15 as currently worded is not relevant to the approved development and existing
dwelling. It is proposed that the Condition be amended as per below.
It is proposed that Condition 15 of the Decision Notice is amended to read as:
15. The development must be provided with a potable water supply. The storage capacity of the
potable water supply must be a minimum of 5,000 litres per guest.
Assessment of Representation
After further consideration it is noted that the wording of the condition concerning potable water
supply is unclear regarding the minimum amount of water to be supplied for each guest. As such,
the condition has been amended to clearly state the minimum water supply needed for the
approved 10 guests.
It is recommended that the requested changes to the condition be agreed to and condition 15 to
read as follows:
15. The development must be provided with an approved reticulated potable water supply. The
storage capacity of the potable water supply must be a minimum of 50,000 litres (e.g., 1 x
50,000 litre tank or 2 x 25,000 litre tanks).
There is to be an adequate quantity of water to be made readily available for the number of
guests for the duration of the booking.
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Section 42
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
3. CONCLUSION & REASONS FOR DECISION
The applicant has sought to make change representations to conditions 5, 6, 12 and 15 of the
decision notice. It is recommended that Council agree to amend conditions 5 and 15 regarding the
number of guests accommodated at any one time and supplying potable water to the premises but
refuse the representations for proposed amendments to conditions 6 and 12. Condition 12 is
recommended to be amended to include the sealing of the crossover from Sunrise Road and the
existing unsealed portion of the shared access driveway.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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Section 43
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
5. SUNSHINE COAST & NOOSA REGIONAL CLIMATE ACTION ROADMAP
Author Project Coordinator – Climate Change Adaptation, Shayan Barmand
Environment & Sustainable Development Department
Index ECM/Subject/Climate Change 41.23
Attachments 1. RCAR_Sunshine Coast_Noosa_FINAL_Roadmap_05 Jan 2023
EXECUTIVE SUMMARY
The purpose of this report is to provide an update on the Regional Climate Action Roadmap project
developed in partnership with the Sunshine Coast Council. Specifically, the report provides
information on the completion of the first phase of the project as well as the accompanying
Roadmap. The report then outlines the proposed next steps for Council to undertake in order to
address the risks posed by climate change to Council’s business, people, assets and services.
This work is important as Council services are critical to residents, businesses, visitors and
everyone who enjoys Noosa. The way we respond to the growing threat of climate change
underpins the liveability, social cohesion and economic prosperity of our region and presents an
opportunity to improve all of these through sustainable, low-carbon and climate-resilient
development and activities. This work aligns closely with Council’s Climate Response Plan.
RECOMMENDATION
That Council note the report by the Project Coordinator – Climate Change Adaptation to the
General Committee Meeting dated 16 January 2023 and:
A. Note the Regional Climate Action Roadmap developed in partnership with Sunshine Coast
Council (Attachment 1); and
B. Note the continued advancement of climate risk management through the three priority
themes identified by Sunshine Coast Council and Noosa Council in the Roadmap, namely:
building climate-ready councils, empowering climate-ready communities and advocating for
a climate-ready region.
REPORT
Climate Action Roadmap
Climate risk is defined as the potential for adverse consequences resulting from the impacts of
climate change on lives, livelihoods, health and wellbeing, ecosystems and species, economic,
social and cultural assets, services (including ecosystem services), and infrastructure. Addressing
the risks posed by climate change is an important priority outlined in Council’s Climate Change
Response Policy and Climate Change Response Plan.
Over the last year, Council has been working with the Sunshine Coast Council on the Regional
Climate Action Roadmap (RCAR) project. This pilot project tested Phase 1 of the Queensland
Climate Resilient Councils (QCRC) Climate Risk Management Framework (CRMF) and Guideline.
The project has been funded through a $210,000 grant from Local Government Association of
Queensland, and is now complete. The partnership has been important for improving both
Councils’ climate risk management.
The Roadmap document and included Statement of Intent have been developed at the regional
level and endorsed by the project’s Executive Steering Group. The document captures the
learnings and outcomes of the year-long project and notes the current and emerging risks posed
by climate change. It outlines a way forward through regional collaboration, partnerships and a
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
commitment to work with the community, key sectors and other levels of government to build a
shared vision of a climate-ready region.
The Roadmap includes three priority themes with a number of focus areas under each theme as
our next steps to build a climate-ready region. The priority themes are:
1. BUILDING CLIMATE-READY COUNCILS
This theme recognises that building the resilience of our own services to climate hazards is
a core responsibility. Whilst each council operates as a separate organisation, there are
significant benefits from working together to understand our climate risks and identify
opportunities for improved services that deliver better outcomes.
2. EMPOWERING CLIMATE-READY COMMUNITIES
This theme recognises that preparing for a changing climate is everyone’s responsibility, but
everyone needs the motivations, resources, and skills to enable them to prepare. Councils
will continue to lead and support our community to meet their shared responsibilities in
building a climate-ready region.
3. ADVOCATING FOR A CLIMATE-READY REGION
Some of our major local climate risks are created by decisions outside our region and outside
the direct control of our councils. Councils must therefore continue to leverage their regional
alliances to advocate for changes to State and Federal government legislation and policies
that exacerbate local climate risks, and for improved funding for our regional climate change
response.
The project included the following steps:
Community survey
Internal Council staff survey
Information stocktake
Governance assessment
Internal workshop series
External stakeholder roundtables
Cross-leadership workshops
Roadmap development
Subsequent phases of the LGAQ framework include detailed climate risk planning and
understanding of impacts on service delivery (Phase 2) and implementing climate actions (Phase
3).
Policy Alignment
CORPORATE PLAN
This project, and the intended next steps outlined in the Roadmap, align with the Corporate Plan’s
values of community, sustainability and innovation. It also aligns with:
Theme 1, Key Focus Area 7: 'Plan our response to Climate Change’
o 20-year goal: ‘Noosa Shire is better prepared for Climate Change’
Theme 2, Focus 8 'Maintain the ability to respond to disaster events'
o 20-year goal: ‘Council and the Noosa community are resilient in the face of
emergencies and disaster events.’
Theme 3, 20-year goal: ‘Our economy is diverse and resilient’
Theme 4, 20-year goal: ‘Noosa Shire is well-managed and sustainable’
Theme 5, Focus 1, 3, 6, 8, 10, 11, and 13.
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
The Corporate Plan also has a specific key focus area to ‘embed risk management practices into
decision making processes.’ With this comes the 20-year goal for ‘best practice risk management
practices are embedded in decision making.’ This project, and future work arising from this project,
aim to implement best-practice climate risk management practices for Council and the community
we serve, as well as to continue to embed climate risk management into decision-making, policies
and procedures at Council.
CLIMATE CHANGE RESPONSE POLICY
On the 21 December 2017, Council endorsed the Climate Change Response Policy. This policy
highlights the risks posed by a changing climate, and declares that “it is critical that Council adopts
a long-term proactive approach regarding these risks to help improve and build the adaptive
capacity of our Shire.” The Policy recognises that “proactive planning for climate-related risks
includes ensuring appropriate development requirements, adequate infrastructure planning,
effective disaster management, good asset management and appropriate governance systems are
established and implemented.” As outlined in the Policy, the objectives to mitigate and adapt to
climate change all inherently aim to reduce climate risks.
CLIMATE CHANGE RESPONSE PLAN
Council’s Climate Change Response Plan (CCRP) was endorsed by Council on 19 August 2021.
This project aligns with the CCRP’s Theme 1 – Strong Leadership & Governance and the following
strategic priorities:
Strategic Priority 1.3 to “move Council from business-as-usual operations to adopting deep,
systemic change and being a powerful influencer and example of climate action” and
associated specific actions
Strategic Priority 1.2 to “strengthen partnerships with governments and stakeholders to take
urgent action to achieve a low carbon economy and resilient community”
o Includes the specific action to “develop collaborations with other local governments to
address climate risks and help build a low carbon economy. This includes developing
a regional climate action roadmap for the broader Sunshine Coast region…”
The project also aligns with Theme 2 – Energy Efficiency and Renewable Energy, and the strategic
priority 2.3 to “develop a climate-aware and empowered community for reducing climate risks and
emissions”. It also aligns with Theme 7 – Resilient and Adaptive Communities and Built
Environment and its associated strategic priorities and specific actions.
Highlights
Some of the key highlights from this project include:
Use of IPCC’s climate risk framework in this project is seen as best-practice in climate risk
management.
Partnering with the climate change team at Sunshine Coast Council has been very beneficial
as it has built strong relationships that increase our capacity to respond to a “super wicked”
problem such as climate change. It has also led to cost efficiencies and a number of other
collaborative projects that improve our resilience to climate change.
This project was a QCRC Pilot Project – one of only two across the State, setting Council up
as a leader in this space
Establishing a Regional Youth Climate Leadership Group for long-term engagement on
climate change response. This important engagement led to the development of the Youth
Statement on Climate Change which has been submitted to Council with a request to share
more broadly through appropriate channels.
Establishing a Roadmap and an accompanying Statement of Intent which captures the
learnings and outcomes of the year-long project and outlines our commitment to collaborate
at the regional level and work with the community, key sectors and other levels of government
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
to build a shared vision of a climate-ready region. This will be delivered through three priority
themes with a set of associated focus areas under each:
o Building climate-ready councils;
o Empowering climate-ready communities;
o Advocating for a climate-ready region.
Through this project, it became clear that climate change is likely to present a multitude of risks to
Council. Building the resilience of our own services to climate hazards is thus a core responsibility.
Amongst others, this includes responding to:
Increased demand on Council services
Increased costs of service provision
Reduced asset life and capacity
Supply chain disruptions
Workforce health and safety compromised
Workforce disruptions
Cascading impacts across divisions
Health impacts from failure of services
Disruption to social and community capital
There is also the potential for litigation risks, reputational risks, as well as transfer of risk onto
Council from private parties and other levels of government. This project and future climate risk
management work Council plans to undertake, aim to better understand these risks, manage the
risks, avoid long-term costs and create opportunities wherever possible.
Benefits
The following outcomes have been achieved through this project:
Increased awareness of climate risk for each Council at each of the three organisational
levels (operational, business and organisational).
Improved understanding of Noosa and Sunshine Coast council staff regarding the locally-
specific exposure and vulnerabilities for the activities and assets involved in provision of their
service including the features of the assets, activities or population served that contribute to
or exacerbate negative impacts.
Recognition that critical infrastructure failure and cascading/compounding risks are a
regional priority for action for both Councils and our key stakeholders.
Methods and tools that will allow Council to quantify climate risk more effectively across the
organisation while also growing internal capacity and capability to respond to the unfolding
risks.
Improved understanding regarding:
o Knowledge gaps relating to climate risk management decisions;
o Risks that are within Council’s capacity to control and manage;
o The need to develop capacity, capability, supporting organisational structures, culture,
policies, procedures, and processes to enable action to identify and manage climate
risk;
o A more current understanding of the extent of climate change governance within each
Council and identification of available opportunities for each Council to improve their
climate change governance.
A Regional Climate Action Roadmap (the Roadmap) with associated resources and website
(with QR code link available in the Roadmap).
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Benefits to external stakeholders include:
Clear recognition by Noosa and Sunshine Coast Councils that the climate is changing and
that an urgent response is required.
Clear recognition that Noosa and Sunshine Coast Councils will be working collaboratively,
along with key sectors and our communities to deliver a climate-ready region.
Clear understanding that many people in the region are aware of, understand and accept the
need to respond to the climate risks facing the region.
The delivery of a Roadmap that intends to inform and guide the delivery of climate risk
management within the region.
Establishment of a Regional Youth Climate Leadership Group that engages youth leaders
from around the region to share the youth voice on climate change, its impacts and response
actions. This includes the development of a Youth Statement on Climate Change shared with
both Council CEOs. This group intends to continue over the long-term climate risk
management process.
Important progress was made to bring climate change forward to both Kabi Kabi & Jinibara
Traditional Custodian groups as an important issue that both Councils are working to
address. Important relationships have been built with representatives of both groups, who
recognise that climate change is a subject worth engaging on. However, the process to
establish formal engagement with multiple representatives of each group remains ongoing.
Both Councils have reflected the importance of a long-term engagement with Indigenous
groups on climate change, beyond just the scope of the first phase Pilot, and have formally
acknowledged and committed to partnering with Kabi Kabi and Jinibara in the Roadmap.
NEXT STEPS
In order to advance the Roadmap themes and progress climate risk management for Council, the
next steps identified by the project team include:
Progress opportunities to deliver an assessment of cascading/compounding risks to Council
services from critical public infrastructure failure;
Investigate regional heat risks together with Sunshine Coast Council;
Continue to engage with Indigenous groups and the Regional Youth Climate Leadership
Group on our climate change response;
Engage with LGAQ and other stakeholders to seek further funding to complete Phases 2 and
3 of the draft Climate Risk Management Framework and Guidelines;
Continue internal staff and community engagement on climate risks;
Improve climate change governance to ensure climate risks are systematically addressed
through Council’s strategic and financial planning, operational delivery and reporting and
evaluation decision making processes;
Develop an internal capability and capacity-building program that aims to embed
consideration of climate change within Council processes, decision making and service
delivery in order to ensure that Council can improve its ability to respond to climate risk;
Continue advocating to the State & Federal Governments for funding support, and policy and
regulatory changes to support climate risk reduction and resilience building;
Continue the role of the project’s Executive Steering Group (ESG) to continue support for a
regional approach to addressing climate risks.
Previous Council Consideration
Ordinary Meeting Minutes, 19 August 2021 Item 3, Page 28
That Council note the report by the Principal Strategic Planner and Carbon Reduction Officer to
the Planning & Environment Committee Meeting dated 10 August 2021 and:
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
A. Note the report on submissions received during the community consultation on the draft
Climate Change Response Plan;
B. Adopt the final Climate Change Response Plan, provided as Attachment 1 to the report;
C. Request the CEO to establish a community reference group within 3 months of adoption to
assist with the implementation of the plan and in particular request that group include
representatives from the Kabi Kabi First Nations People;
D. Request the CEO to investigate options for the formation of a Youth Reference Group or the
like, to participate in Council’s climate change response and contribute to practical solutions
to include indigenous youth;
E. Request the CEO to develop a detailed implementation action plan in consultation with the
community reference group to inform Council’s future budget processes;
F. Note that Council has been awarded $310,000 in state government grant funding for two
climate change resilience pilot projects to work in collaboration with other southeast
Queensland councils to increase local government capability to mitigate and adapt to climate
risk.
Finance
With Phase 1 of the Climate Risk Management Framework now complete, there are no expected
immediate financial implications related to establishing the Roadmap. It is intended that funding be
sought for implementing actions listed as ‘Next Steps’ on a project-by-project basis. Acting on
climate change risk is likely to provide financial benefits over the long term through increased
preparedness. While there are upfront costs associated with responding to climate change
(through mitigation and adaptation), many of the response actions identified have co-benefits for
human and ecosystem wellbeing.
There is also overwhelming agreement amongst experts of the importance of climate resilience
and disaster preparedness in the face of increasing threats and costs posed by a changing climate.
Analyses from the Insurance Council of Australia, the Productivity Commission and Deloitte show
that for every dollar invested on resilience measures that better protect communities from extreme
weather, ten dollars are returned in avoided damage and recovery costs.
Risks & Opportunities
The Roadmap process seeks to address the Councils’ organisational and community climate risks
and implement strategies that both mitigate climate change by reducing greenhouse gas
emissions, as well as adapt to the current and expected impacts of climate change by building
resilience and adaptive capacity.
Without adequate consideration of climate risks to Council staff, assets, services and the
community, Council and the community will continue to be exposed to climate impacts which are
expected to occur more frequently, for longer and more extensively than before, which will have
major health, wellbeing and economic implications into the future. The economic cost of only the
February/March 2022 flood event was $7.7 billion to Queensland, with an estimated $5.56 billion
in insured losses across south-east Queensland and coastal New South Wales. A business-as-
usual approach is costly and risky for Council when considering the extent of changes expected to
occur, as well as the rising costs of climate disasters (see Figures 1 and 2 below) at all scales.
Page 48 of 122
Section 49
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 1. Total disaster losses from 1970-2019 ($ billions). Source: ABC News via Climate Council
Figure 2. Cost of disasters in Australia ($ billions). Source: ABC News via Climate Council
Consultation
The Roadmap captures the outcomes of the internal and external engagement activities and
commits to the development of climate risk management responses for Noosa and the Sunshine
Coast.
External Consultation - Community & Stakeholder
An External Survey was distributed to the residents of Noosa and Sunshine Coast Council regions,
with a cut down version being circulated to younger residents (aged 18 years and younger). The
Community survey elicited 1347 responses (234 responses from Noosa, 1113 responses from
Sunshine Coast) and 270 responses were elicited from the Youth within the region.
Additionally, 3 x two-hour on-line climate risk workshops were delivered in February 2022. Around
90 key sectoral leaders from across the region were involved in exploring climate change related
risks and opportunities for the region. These workshops delivered improved understanding of local
sectoral leader knowledge and perspectives regarding:
o climate risks specific to our region, and the local causes of those risks;
Page 49 of 122
Section 50
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
o priority local climate risk issues, and the diverse parties who have control and responsibility
for addressing these issues;
o interest in advancing their own climate risk management and pursuing collaborative
approaches to share responsibility.
In July 2022, 55 key sectoral leaders were engaged in a second series of Roundtable workshops
(1 x 1.5-hour on-line workshop and 2 x 2-hour in person workshops). At these Roundtables,
community stakeholders were engaged to:
o Review our learning from Round 1;
o Present and discuss the Roadmap;
o Identify trusted local networks that the Councils can draw on to ‘Empower Climate Ready
Communities’ (Focus Area 2 of the Roadmap) to involve the broader community in the
climate conversation and climate risk management action.
Internal Consultation
Knowledge, resource and capacity gaps were explored with internal stakeholders through the
delivery of an internal survey, a series of Internal Staff Workshops, Cross Divisional Leadership
Workshops, and a Leadership Meeting with staff. The Internal Survey was distributed to all local
government council employees at both the Noosa and Sunshine Coast Councils. The internal
survey elicited 383 responses (88 responses from NC staff, 295 responses from SCC staff).
Within the Cross Divisional Leadership Workshops, Senior staff and Executives were specifically
asked to reflect on, and identify, whether they have appropriate knowledge to make climate risk
management decisions to address the identified risks, whether the risk is under their control to
manage, and whether they have the appropriate capacity, capability and supporting organisational
structures, culture, policies, procedures, and processes to allow them to identify and manage the
risk.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 50 of 122
Section 51
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 1
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. » ey ’ be : ;Section 53
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 53 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
A shared responsibility
This Regional Climate Action Roadmap emissions, prepare for our changing climate,
outlines a way forward for our collaborative and be more resilient when hazards happen.
partnership as Councils, and our commitment Our key sectors, from the built environment
to working with the community, key sectors, and infrastructure, to tourism, agribusiness,
and other levels of government to build our community services and environment, need
shared vision of a climate-ready region. This to reduce their emissions and prepare their
Roadmap is the start of a longer joumey to own organisations for these hazards too. As
collaboratively address climate change across individuals and members of our community,
the Sunshine Coast region. we have a responsibility to reduce our
. . emissions, consider our own readiness, be
As Councils, we have a key role to play in informed, understand the consequences and
addressing climate change by ensuring that support our neighbours and communities to
the services we provide are resilient to more appropriately respond to climate hazards.
frequent and extreme events and trends.
We also have a responsibility to reduce our We acknowledge that not everyone is
carbon emissions to reduce the changes in equally capable of preparing for, coping
climate that are causing these hazards to be with, or appropriately responding to, extreme
more frequent and extreme. climatic hazards. We also recognise that
. : ; ‘ low emissions technologies may not be
The impacts of climate change in our region affordable or accessible for everyone within
cannot be tackled by Councils alone - itis a our community. As Councils, we will ensure
shared responsibility across all sectors of the ihakwecconsitier ine vulnerability ereur
community. Peres an ongoing need Toy all communities and advocate for the extra
levels of government to provide leadership support people need to ensure they do not get
and support for our community to reduce their left behind in our climate readiness journey.
SS ny - en = ati = —— = - i “TY .
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Building climate Empowering climate Advocating for a
ready councils ready communities climate ready region
“a
Page 53 of 122Section 54
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 54 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Our regional climate challenges and opportunities I
Climate change is bringing more frequent and Many of the changes we need to make to
extreme climate hazards to our region - rain, prepare for climate change impacts can
storms, flooding, sea level rise, storm surges, bring other benefits too. They can bring
droughts, heatwaves and bushfires. Some of opportunities to build the economic vibrancy of
these happen fast, whilst others unfold slowly. our region, strengthen our community capital,
Whilst our community has experienced many and support healthy environments and
of these hazards before, it is the increasing landscapes. At their heart, these changes 5
severity and frequency of these hazards, improve human health and wellbeing, making |
in close succession, that will result in rising our places more liveable, attractive and 3
impacts on our region. valuable. New business and employment.
. opportunities can arise from developing :
The places we live, work and play were not innovative solutions to climate challenges,
planned with this severity or frequency of emissions reductions initiatives and resource |
climate hazards in mind. Our region also efficiencies. {
attracts many new residents each year, who j
are not familiar with local climatic hazards. y
Now is the time to assess what assets, = =j
activities and people will be exposed to these —
hazards, and to consider whether there are —
changes we can make to our residences, 4
workplaces, recreation areas and community : =
spaces, and the way we run our activities, a
organisations and businesses, to prevent or at —
least minimise the impacts.
Fd P
wl y Vi darian Wom kcte] aa
A o>,
The development of this roadmap included
engagement with staff within both Noosa
and Sunshine Coast Councils, a community
survey, and initial workshops with local
leaders from our region’s key sectors.
Both Councils have undertaken a range of
important work on climate change prior to
this project, which provided us with a strong
foundation to take a deeper look at our
a | Council and regional risks.
i
« \Wyfupgtinecoase. SESE
1)
Page 54 of 122Section 55
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 55 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
ae = 4 : . ™ - ; ec .
- ——— = gar
FE: 5 ath
Looking inwards —
As part of our initial collaboration, areas are impacted in drought, and our
conversations were held with council staff transportation infrastructure can be damaged
from across a range of different service areas in extreme heat. In the short term, this means
about the risks from a changing climate. we may have to cease some of our services,
This spans staff from waste management and in the longer term it will lead to higher
to transport, from parks and gardens to costs for us as Councils — in increased
community development, from people and repairs, maintenance and replacements,
culture to economic development, and from associated with reduced asset life, and rising
environmental operations to planning and insurance costs.
development.
Our services
The message is clear: our Councils are ..
already experiencing impacts from a changing We rely on electricity, water, waste,
climate. Staff anticipate the impacts will be telecommunications and transport _
Sinner avaeaibated As haeards bacon infrastructure (‘critical infrastructure’) to
increasingly frequent and severe. Whilst many provide services. More severe and frequent
of these impacts are specific to individual climate hazards ere Cats this critical
service areas, there are some common impact infrastructure to fail more often. Occasional,
themes that emerged. short disruptions can be managed through our
business continuity planning process, but we
Our people are not yet prepared for the ‘new normal’ of
. . . . repeated and longer disruptions that are likely
Our workforce is being disrupted when climate to occur with a changing climate.
hazards happen, especially during or after
other events such as the COVID pandemic. We also rely on a wide range of other
Some of our staff are impacted personally, suppliers to run our operations and provide
some can't get to work, and others are helping services. The COVID-19 pandemic has
their communities respond. More frequent and reminded us that hazards elsewhere can
severe events are putting greater demands on disrupt our supplies. We are exposed to global
our staff and services, for example, to provide supply chain issues that arise from climate
and manage cool spaces as refuges from hazards, just like other organisations.
heat. Many of our staff also work outdoors, ;
which places them at higher risk of personal Our community
harm, and the productivity of all our staff is As Councils, we play a unique role in
impacted through heatwaves. These and other supporting the wellbeing of our community,
staffing issues will make it increasingly difficult our vibrant local economy, and our healthy
to run our services as normal. Therefore, environment through the provision of our
how we respond to these disruptions, and the services. Our staff are aware that our ability
provision of adequate resources required to to maintain exceptional service provision is
do so, remains an important issue to address. foundational to the success of our region,
and when our services are compromised,
Our assets it has flow-on impacts. Our planning and
Council assets can be damaged by rapid development choices also leave a long-term
and severe hazards such as storms and legacy for our region. There is more we need
bushfires, but they are also impacted by to understand about our changing climate,
slow and chronic hazards such as drought especially increasing temperatures, to support
and heat. For example, the landscape and our region’s climate resilience.
character values provided by our prized parks
and gardens, streetscapes and recreation
5
Page 55 of 122Section 56
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 56 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Looking outwards
\We have started a conversation with leaders protecting the environment as inherently linked
from key sectors about the impacts to local with protecting human wellbeing, and the
organisations and the communities they support wellbeing of future generations, feeling that we
and serve. We sought perspectives from are strongest as a community with the shared
sectors as diverse as built environment and goal of caring for Country.
infrastructure to not-for-profits and community : ’
outreach groups, from the small and medium We witness impacts to the places we eed
business sector to our leading education and ee Le Le R MD ee alee aL
health institutions, and from natural resource gardens, from our favourite national parks
management groups to youth representatives. Se le
disruption to our livelihoods, especially for the
Overwhelmingly, our local leaders told us many small and medium business owners
that the mental health and wellbeing of our and employees in sectors such as tourism,
communities is at risk from the compounding retail and construction across our region. We
stresses that arise from a changing climate. struggle to juggle family, work, and caring
They reminded us that people don’t responsibilities when climate hazards happen.
compartmentalise impacts from climate change / :
— everything comes together at a personal level. Our TLS GrOURS and not-for-profit
organisations do their best to support us, but
Our local leaders urged us to take a big picture are reliant on volunteers and limited budgets,
view and pursue transformative action, to and are not well prepared for the loss of
acknowledge and respond to the urgency of this critical infrastructure such as electricity, water,
issue. Likewise, youth leaders from across the telecommunications that often occurs with
region stressed the urgency of taking action to climate hazards.
protect their future and expressed the position :
that everyone has the power and responsibility et ede the
to make change. The regional youth see workshops with
local leaders
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Page 57 of 122
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S55 i peneSection 58
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 58 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Building climate ready councils
Focus Areas
1. Identify shared opportunities to develop the capacity and skills of
our people to understand and respond to climate change in their
work, through regional training and development opportunities.
2. Investigate requirements to support council staff's wellbeing
and build our workforce’s climate resilience. We will explore the
impacts of a changing climate on our staff and take proactive
steps to improve our workforce planning to protect their physical
and mental health.
3. Strengthen regional collaborations for climate and disaster
projects and partnerships, acknowledging that climate hazards do
not respect Council boundaries.
4. Actively pursue grant opportunities to unpack cascading and
compounding impacts to Council services from failure of
electricity, water, waste, telecommunications and transport
(‘critical infrastructure’),
identified as a key climate risk from the first phase of our
collaboration.
ay & Empowering climate ready communities
Focus Areas
Bs st 1. Partner with First Nations Peoples, recognising the unique
knowledge of the Kabi Kabi and Jinibara people and their
enduring stewardship of country to ensure their needs are
recognised and their distinctive contributions are valued in our
regional response to climate change.
2. Continue to engage with the community and further develop our
communication and engagement tools to increase community
involvement in regional climate change decision-making.
3. Encourage and facilitate new regional partnerships to foster
experimentation and innovation, and to find opportunities
to strengthen us as a region of choice. Ve will facilitate
the sharing of information, resources, tools and
approaches through trusted local community
and professional networks.
s \Wy/Sunshinecoase. NISSEN
COUNCIL i Mie
Page 58 of 122Section 59
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 59 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
a eC Pe eae Ee TE i a a re
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Advocating for a climate ready region ite
Focus Areas € = ia
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1. Prioritise our collective climate response advocacy efforts to 4 , as =
ensure a comprehensive and integrated approach. t 7 ee ~ 2
2. Use the collective voice of Sunshine Coast and Noosa Councils : y a 2 .
and regional alliances including the South-East Queensland 4 °
Council of Mayors, the Local Government Association of ‘fs Fi. a
Queensland, the Queensland Climate Resilient Councils, and : J a :
the Cities Power Partnership, to advocate for the funding and q any .. PR
resources needed to effectively respond to climate change. io ye Y Zz =F
| ale 2
3. Advance regional alliances with key sectors to advocate to State es :
and Federal governments for the legislative and policy changes re # Pe
needed to accelerate the delivery of innovative, transformational _ aa“ a
action to build Australia’s most climate ready region. This could a
include more climate resilient planning frameworks and building
codes, better funding for climate resilient initiatives, and policies
that incentivise emissions reductions.
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Page 59 of 122Section 60
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 60 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
= 5 pte a Vit: mS rill ay PS es
= a 3 ee iden == ee in = a ie : P
ee
eS ee Ed
Sa aye rte =
Important terms
The following definitions have been sourced include: water insecurity; declining agricultural
from the Intergovernmental Panel on Climate productivity; increasing infectious diseases,
Change, the CSIRO and the UK Met Office. displacement and mental health problems;
They have been simplified to suit the context damages to infrastructure and key economic
and intended audience of this Roadmap sectors; and changes in ecosystem structure
document. and functioning, amongst others.
Climate change: a large-scale, long-term shift Climate risk: The potential for adverse
in average weather patterns across the world consequences resulting from climate change
as a result of human activities. impacts. Risk results from the interaction of
. . . vulnerability, exposure, and hazard.
Climate hazard: Climate-related physical
events or trends that may cause loss of life, Exposure: The presence of people,
injury, or other health impacts, as well as livelihoods, species or ecosystems,
damage and loss to property, infrastructure, environmental functions, services, and
livelihoods, service provision, ecosystems and resources, infrastructure, or economic, social
environmental resources. Hazards can or cultural assets in places and settings that
include an increased frequency and intensity could be adversely affected.
in heatwaves, droughts, temperatures, fire Ss . . .
weather, heavy rainfall, sea level rise, storms, Resilience: The capacity of social, economic
coastal erosion and flooding, amongst others. and environmental systems to cope with a
climate hazard or disturbance, responding
Climate impacts: The effects of climate or reorganising in ways that maintain their
change on lives, livelihoods, health, essential function, identity and structure, while
ecosystems, economies, societies, cultures, also maintaining the capacity for adaptation,
services, and infrastructure. This includes learning and transformation.
cascading impacts (where one impact i .
triggers multiple others in a proliferation Vulnerability: The propensity or
or snowball effect of interactions) and predisposition to be adversely affected.
compounding impacts (where two or more Vulnerability encompasses a variety of
impacts occur concurrently to increase concepts and elements including sensitivity or
the overall severity of impacts). Examples susceptibility to harm and lack of capacity
to cope and adapt.
SiMe)
POR tte eet
sees a PSE For further information on the Regional Climate Action Roadmap
igh Shs scan the QR code to go to our project website.
Ber gear
eae
Taide HS HH
Supine coase
Page 60 of 122Section 61
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 61 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
December 2022
© Sunshine Coast Regional Council 2009-current.
Sunshine Coast Council™
is a registered trademark of Sunshine
Coast Regional Council.
sunshinecoast.qld.gov.au
[email protected]
T O7 5475 7272 F O7 5475 7277
Locked Bag 72
Sunshine Coast Mail Centre
Qld 4560
© Noosa Council 2022
noosa.qld.gov.au
[email protected]
T 07 5329 6500 F 07 5329 6501
Street Address: 9 Pelican Street, TEVVANTIN
Postal address: PO Box 141, TEVWANTIN QLD 4565
Disclaimer
Information contained in this document is based
on available information at the time of writing.
All figures and diagrams are indicative only and
should be referred to as such. While the Sunshine
Coast Council and Noosa Council have exercised
reasonable care in preparing this document. it
does not warrant or represent that it is accurate
or complete. Councils or its officers accept no
responsibility for any loss occasioned to any person
acting or refraining from acting in reliance upon any
material contained in this document.
Acknowledgements
Both Councils wish to thank all contributors and
stakeholders involved in the development of this
document.
14
Page 61 of 122Section 62
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Page 62 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Regional
Climate
Action
Roadmap
Creating our climate ready future
dyes
Page 62 of 122Section 63
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
6. FINANCIAL PERFORMANCE REPORT – DECEMBER 2022
Author Financial Services Manager (Acting), Pauline Coles
Corporate Services Department
Index ECM/ Subject / 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
4. Summary of Materials and Services Expenditure
EXECUTIVE SUMMARY
Year-to-date (YTD) performance against current budget as at 31 December 2022 is positive with
operating revenues outperforming forecast. Operating expenditure is slightly over forecast YTD,
with an underspend in Employee Costs currently offsetting the overspend in Materials and Services
Capital revenues are above forecast while capital expenditure is below forecast due to timing of
project delivery.
YTD Financial Performance Summary
Budget Actual Variance Variance
Status
$m $m $m %
Operating Revenue $56.7 $60.1 $3.3 5.9% Above Budget
Operating Expense $55.6 $55.6 $0.1 0.1% On Track
Operating Position $1.1 $4.5 $3.4 306.5%
Capital Revenue $4.5 $16.3 $11.8 264.6% Above Budget
Capital Expenditure* $31.4 $26.7 $4.7 15.0% Below Budget
* Reflects constructed assets and intangibles only (excludes contributed)
The $4.5 million YTD operating surplus comprises $1.7 million general operating surplus from
activities that are funded through Council’s general rate, regulatory fees and sales of goods and
services; as well an additional $1.9 million from waste operations and $0.9k in unspent levy and
separate charge funds which are constrained in reserve for future use. The general operating
surplus position is also augmented by a number of incomplete grant-funded programs.
Actual Budget Variance
Item YTD YTD YTD
$m $m $m
General business operating position (unconstrained funds) $1.7 ($1.2) $2.9
Unspent levies (constrained funds) $0.9 $0.9 $0.0
Waste operations $1.9 $1.4 $0.5
Total Council Operating Position $4.5 $1.1 $3.4
Financial statements including Statement of Income & Expenditure, Statement of Financial
Position (balance sheet), and Statement of Cash Flows are included as attachments for information
for Council.
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 1: Actual Performance Compared to Budget
Council’s performance against key measures of financial sustainability has been calculated as at
December 2022. These statutory indicators enable the reader to assess Council’s success in
managing its budget, cash and debt as well as undertaking sustainable asset management. The
table below contains a snapshot of a number of key measures, with full detail included in the report.
YTD Measures of Financial Sustainability
Current
Target Actual YTD Status
Budget
Operating Surplus Ratio 0-10% -0.6% 7.5% On Track
Net Financial Liabilities Ratio <60% 1.0% -36.9% On Track
Cash Cover Ratio 3 months 6.7 months 11.7 months On Track
Asset Sustainability Ratio > 90% 188.0% 95.6% On Track
RECOMMENDATION
That Council note the report by the Manager Financial Services (Acting) to the General Committee
Meeting dated 16 January 2022 outlining December 2022 year to date financial performance
against budget, including changes to the financial performance report with the inclusion of key
financial sustainability indicators.
REPORT
Operating Revenue (YTD Benchmark 50.0%)
Council has received 50.7% ($60.1 million) of its operating revenue budget ($118.4 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $41.6 million (50.4%) Waste utility charges $174.5k above YTD budget
of the annual budget (51.0% or $7.3 million of $14.3 million annual budget
of $82.5 million has earned)
been earned General rate (net of discounts) $208.3k above YTD
budget (50.2% or $31.4 million of $62.6 million annual
budget earned)
Fees and $4.6 million (51.9%) of Building & Plumbing fees $130.7k above YTD budget
Charges the $8.9 million annual (50.3% or $1.1 million of $2.2 million annual budget
budget has been earned)
earned
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Category Summary Comments
Property and Facility fees $118.5k above YTD budget
(58.6% or $300.8k of $514k annual budget earned)
Cemetery fees $39.9k above YTD budget (63.02% or
$193.1k of $306.4k annual budget earned)
Waste Management fees $37.7k above YTD budget
(49.1% or 107.4k of $219.0k annual budget earned)
Revenue Services $34.6k below YTD budget (43.5%
or $166.8k of $383.5k annual budget earned)
Sale of Goods $6.9 million (55.7%) of Holiday Park revenue $302.8k above YTD budget
and Services the $12.3 million (62.5% or $2.2 million of $3.5 million annual budget
annual budget has earned). Any revenue upside will be generally offset by
been received a corresponding increase in associated operating
costs
Waste disposal fees $274.8k above YTD budget
(53.6% or $2.3 million of $4.2 million annual budget
earned)
Community Facility fees $206.4k above YTD budget
(56.1% or $1.6 million of $2.8 million annual budget
earned)
Sales of Recyclables $70.9k below YTD budget
(45.9% or $685.2k of $1.5 million annual budget
earned)
Interest $1.9 million (224.4%) Interest revenues are tracking above budget YTD
Received of the $870k annual following the investment of surplus cash into higher
budget has been yielding term deposits.
earned
Other Revenue $1.5 million (51.6%) of Waste Management royalties $34.6k above YTD
the $2.8 million annual budget (187.7% or $47.2k of $25.1k annual budget
budget has been earned)
earned Community Facility revenue $36.6k above YTD budget
(61.7% or $238.3k of $386.5k annual budget earned)
Properties & Facilities revenue $82.6 below YTD
budget (48.8% or $838.9k of $1.7 million annual
budget earned)
Local Laws revenue $53.6k below YTD budget (19.4%
or $38.8kk of $200.0k annual budget earned)
Operating $2.3 million (45.4%) of Operating Grants and subsidies are slightly above YTD
Grants, the $5.1 million annual budget expectations due to the receipt of a QRA Local
Subsidies budget has been Economic Recovery Grant, Queensland Arts
received Showcase Program Grant, Illegal Dumping Grant and
Public Health Network Grant.
75% ($1.9 million) of the financial assistance grant was
prepaid in June 2022 and may impact on Council’s
2022/23 final operating position if the prepayment
approach is discontinued by the Australian
government. Council has also been advised that its
allocation of future year financial assistance grants is
likely to decrease, which has the potential to further
impact Council’s operating result.
Unitywater On track Unitywater distributions are fixed each year so little
Distributions budget variance risk
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Section 66
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 2: Operating Revenue Position by Type (Excluding Rates)
Operating Expenditure (YTD Benchmark 50.0%)
Actual operating expenditure is currently 46.7% ($55.6 million) of full year budget ($119.1 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee Costs $19.6 million (46.4%) of the YTD under expenditure for permanent staff
annual budget of $42.3 salaries and wages ($1.4 million) due to position
million has been expended vacancies, partially offset by additional spend on
casual staff and external labour hire ($773.1k).
Training costs $62.6k under YTD budget (30.0%
or $112.1k of $374.0k annual budget spent)
Council’s Certified Agreement annual salary
increase is due in February 2023 and is linked to
the CPI Brisbane Dec Qtr index. Council’s current
budget has made provision for a 5.0% CPI
increase however if the actual CPI is higher this
shortfall will need to be offset against current year
employee cost savings.
Materials and $25.4 million (45.6%) of the Civil Operations $479.9k over YTD budget
Services $55.7 million annual budget (53.7% or $4.5 million of $8.4 million annual
has been expended. budget spent)
Holiday Parks $210.0k above YTD budget
(54.5%% or $2.5 million of $4.5 million annual
budget spent) – offset by additional revenue.
Environment & Sustainable Development
Management $150.6k over YTD budget (655.6%
or $154.0k of $23.5k annual budget spent)
Infrastructure Services $107.3k above YTD
budget (22.8% or $270.1k of $1.2 million annual
budget spent)
Community Facilities $84.5k over YTD budget
(54.1% or $1.2 million of $2.3 million annual
budget spent)
Insurance Costs $50.9k over YTD budget
(101.8% or $743.9k of $730.9k annual budget
spent)
Waste Management $165.6k below YTD budget
(44.7% or $6.0 million of $13.1 million annual
budget spent)
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GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Category Summary Comments
Infrastructure Planning, Design & Delivery $65.5k
below YTD budget (6.5% or $27.8k of 429.9k
annual budget spent)
Libraries & Galleries $56.7k below YTD budget
(36.96% of $504.6k of $2.1 million annual budget
spent)
Development Assessment $54.2k below YTD
budget (36.37% or $504.6k of $1.4 million annual
budget spent)
Finance Costs Currently on track Whilst existing loan borrowings are set with fixed
interest rates, any further RBA rate rises will
impact finance costs on new loan borrowings.
Depreciation Currently on track Current inflationary conditions for construction
inputs will continue to impact the value of
Council’s infrastructure assets and depreciation.
The annual asset revaluation cycle will quantify
the financial risk by end of financial year.
Other Expenses Currently on track Nil
Figure 3: Operating Expenditure Position by Type
Tourism and Economic Development Investment Summary
Council resolved to report on a monthly basis, investment details for tourism and economic
development. Expenditure at 31 December 2022 is outlined below:
Expenditure Annual Budget YTD Budget YTD Actual YTD Variance
$m $m $m
Payment to Tourism Noosa $2.65 $1.39 $1.39 -
Economic Development $1.20 $0.43 $0.42 $0.01
Total $3.85 $1.81 $1.80 $0.01
The first instalment payable under the Tourism Noosa agreement for the 2022-23 financial year
has been made. Work on the renewal of the current agreement, which was extended for 12 months
to 30 June 2023 will commence in the coming months.
Economic Development expenditure is on track with the development of the Destination
Management Plan underway.
Tourism and economic development activity is funded through the general rate, with 5.8% of the
annual general rate committed towards tourism and economic development. Should actual general
Page 67 of 122
Section 68
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
rate revenue fall below budget, this does not impact Council’s contractual commitment to fully fund
its contribution to Tourism Noosa and all associated tourism activity. Any general rate revenue
shortfall is funded through other general revenue sources to ensure all planned activities are
undertaken in full.
Quarterly Supplementary Information - Legal Expenses
An update on legal costs and associated expenditure is provided on a quarterly basis. Expenditure
as at 31 December 2022 is outlined below.
Legal and associated costs are $3.0k below budget (38.9% or $580.7k of $1.5 million annual
budget spent).
Capital Revenue
YTD capital revenue of $16.2 million received comprises cash contributions from developers ($1.2
million) and capital grants ($15.0 million). Note that the timing of capital grant receipts are generally
dependent on the timing of grant conditions and also capital delivery performance, and that the
timing of the receipt of developer contributions (both cash and contributed) is unpredictable.
In September, Council received funding approval from the Queensland Reconstruction Authority
for reconstruction works relating to the Black Mountain landslip, which occurred during the
February 2022 rain event. Following this approval, Council received an upfront payment of $11.1
million to fund the commencement of these works.
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Section 69
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Capital Program
Actual capital expenditure (excluding commitments) is $26.7 million (YTD budget $31.4 million).
Detailed discussion of progress in the delivery of the capital works program is provided through a
separate quarterly report by the Asset Planning Manager.
Figure 5: Capital Program Delivery Performance
Cash Management and Investment Performance
Total cash on hand at the end of December was $95.4 million. Included in this balance are funds
held in trust and for restricted purposes (e.g. unexpended levy and grant funds), prepaid grants
including the financial assistance grant, QRA disaster funding and other capital works grants,
prepayment of Waste Levy subsidy (4 years), and unspent monies committed for funding capital
projects which are underway and will continue during the financial year.
The following pie charts present the mix of cash held at December 2022 by agency (graph on the
left) and by credit risk rating (graph on the right). All funds have been invested in accordance with
the Investment Policy and in consideration of the principles of ethical investment, preservation of
capital, return on investment and counterparty thresholds.
Page 69 of 122
Section 70
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Figure 6: Closing Cash Held by Agency and Credit Rating
The following chart monitors the 12 month trend on total cash and the agencies invested. Cash
balances are at the peak of the cycle following the bi-annual issue of rates and levies in July and
payments received to August and will decline as operational and capital expenditure occurs until
the next rating cycle. Coinciding with RBA rate increases, commercial bank term deposit interest
rates have risen and currently offer a much higher yield than the QTC cash rate. In order to
maximise Council’s return on its cash holdings, $55 million has been invested in term deposits as
at December 2022. These investments were made in line with Council’s Investment of Surplus
Funds policy.
Figure 7: 12 Month Trend of Cash Invested by Agency
Quarterly Supplementary Information - Cash Components
Following a request at the October 2022 meeting, a quarterly update will be provided detailing the
composition of Council’s cash reserves. Council’s cash balance comprises a number of
components – restricted cash (reserves), committed cash, financial sustainability requirements and
unrestricted cash. These are outlined below.
Page 70 of 122
Section 71
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Restricted Cash - In accordance with Council’s Management of Restricted Cash Policy, funds are
set aside and restricted for a specific purpose. This can be either to meet regulatory requirements,
allocate against specific future projects and activities, and to ensure sufficient working capital to
meet current and long term financial obligations.
Committed Cash - A portion of cash reserves are committed to undertake current year capital
works. At the start of the financial year, this commitment will be increased for any unfinished capital
works from previous year which are carried over as part of the budget review process (BR1) to
ensure the projects can be completed.
Sustainability Requirement – Cash expense cover is a key statutory indicator to measure
liquidity, ensure going concern and is a key measure considered in Council achieving its current
credit rating (Sound with a Neutral Outlook) to ensure borrowing capacity. Cash expense cover
calculates how long Council can continue to pay its day-to-day expenses without needing to seek
borrowings or other external funding. A target minimum of three month’s cash cover is to be held
in any given financial year to minimise financial risk.
Unrestricted Cash – These are funds where there is no regulatory, policy or budgetary
commitment to retain funds for specific purposes. These funds can be separated into the following:
Working Capital – The cycle of revenue received twice yearly through rates that is held in the
bank and spent over the following six months on operations and capital.
Long Term Surplus – Uncommitted cash set aside to fund the 10-year capital works program.
Overall, Council’s $95.4 million total cash balance compromises:
$39 million (41%) in restricted cash. This has increased during the year with $11 million
received in advance for Black Mountain disaster recovery works.
$22 million (23%) committed for capital works, comprising $12 million current year projects,
$6 million future year projects and $4 million project variations this.
Remaining $5 million in working capital to pay for operations until next rates and levies
issue in January.
$5 million (6%) in unrestricted free cash, which has depleted from $12 million at the start of
the year due to the significant capital works program and number of project variations
approved during the year requiring additional funds. There is no funding to replenish this.
Figure 7: 12 Allocation of Cash Balances
Page 71 of 122
Section 72
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Information Request - General Rating Category Funding - Transitory
Following a request from Cr Lorenston relating to the October Financial Performance report
presented at General Committee on 12 November 2022, additional information has been provided
in this month’s report on the General Rates funding and utilisation by category, with a focus on the
transitory rating category.
The following table summarises the current number and land valuation (UCV) of shire properties
by group; identifying 31,108 properties with a UCV of over $13 billion.
The following table summarises this by type.
Summary Group # Properties Sum of Valuation
Rural and Agricultural 215 $81,429,500
Residential 24,696 $10,752,677,904
Transitory 4,376 $1,596,619,965
Commercial and Industrial 1758 $618,259,111
Vacant 63 $62,190,000
Grand Total 31,108 $13,111,176,480
The General Rates levied on these 31,108 properties will generate an estimated $63 million in
revenue for the 2022/23 year. This is utilised to fund the majority of Council’s $119 million operating
budget, with the balance $56 million funded through levies, waste charges, grants, interest revenue
and fees.
The discontinued Tourism and Economic Levy that was historically charged on commercial,
industrial and transitory land uses and has now been embedded into the General Rates
charge for these properties (i.e. residential, vacant and rural/agricultural did not have their
General Rates increased in 2021/22 when the Tourism and Economic Levy was unwound)
The operation of the new Short Stay Letting and Home Hosted Local Law is not presently
fully funded (due to deferral of renewal fees in the 2022/23 budget). This shortfall is however
being borne by all ratepayers (i.e. including residential, vacant and rural/agricultural). The
below table provides an overview of the current years actual results against the full year
adopted budget for short stay activities.
YTD Actuals Annual
$’000 Budget
$’000
Fees and Charges Revenue $45.5 $467.2
Employee Benefits $190.3 $387.0
Material & Services $28.6 $154.3
Net Shortfall ($173.4) ($74.1)
Based on the above, the following table summarises the $63 million in General Rates generated
and funding sourced from each of the summary land use types.
Grouping Tourism and Short Stay Remaining Total Annual
Economic Local Law General Rate General Rates
Development Funding Base Activities Revenue
Allocation $M Shortfall $M $M
Rural and Agricultural $0.00 $0.35 $0.35
Residential $0.06 $41.53 $41.59
Transitory $2.78 $0.01 $12.42 $15.21
Commercial and Industrial $1.07 $0.00 $5.27 $6.34
Vacant $0.00 $0.26 $0.26
Grand Total $3.85 $0.07 $59.83 $63.75
Page 72 of 122
Section 73
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
An analysis of the base general rate funding compared to valuation and properties is summarised
below. It identifies that:
The general rates have been set with relativities that ensure parity with the revenue requirement
from residential and rural/ agricultural land uses;
For all other activated land uses that fall outside of PPR/non-PPR residential occupation (in
line with Council’s Revenue Statement definitions), a higher differential rate applies that also
provides relativity between those transitory, commercial and industrial land uses.
Summary Group Share Share Share Average
Number of Property Base General General Rate
Properties Valuation Rate Revenue Revenue per
Property
Rural and Agricultural 1% 1% 1% $1,636
Residential 79% 82% 69% $1,682
Transitory 14% 12% 21% $2,838
Commercial and Industrial 6% 5% 9% $2,995
Vacant 0% 0% 0% $4,128
Grand Total 100% 100% 100% $1,926
The key caveats to consider with this summary are:
The minimum general rate charge for residential properties is only $1,217.
Valuations will impact the average calculated charge value, and rates in the dollar charges
have varying impacts between different land use categories
The rating structures are different for each land use category within each of these summary
groups
Many residential and transitory unit properties are on the minimum general rate charge
In regard to providing a further breakdown of what specific activities each land use is funding, it is
critical to recognise this is a ‘general’ rate and as such is utilised broadly to fund the wide range
of Council activities. This is summarised in the chart below.
Page 73 of 122
Section 74
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Measures of Financial Sustainability
The following table incorporates a set of financial sustainability indicators to further assist in
managing Council financial performance. There are no current emerging risks regarding
performance noting the early stage of the financial year.
Category Comments
Intent: Identifies the extent to
which revenues cover operational
expenses, to ensure community
equity is not degraded
Target: 0 – 10%
Result: 7.5%
Comment: The slowly declining
ratio reflects the levying of 50% of
rates in July and gradual utilisation
of these monies as expenditure
occurs on operations through to
the next rating cycle in January
2023.
Intent: Indicates how long council
can continue paying its day-to-day
expenses from cash at bank
without needing additional cash
flows
Target: > 3 months
Result: 11.7 months
Comment: Whilst current cash
cover remains above target,
business as usual expenditure
through to 30 June 2023 will
degrade Council’s cash holdings,
albeit not below the target range of
3 – 6 months.
Cash balances are also enhanced
with Grant and Waste Levy
subsidy prepayments (held as
restricted cash) and initial upfront
QRA payment for disaster projects
Intent: Measures the extent to
which assets are being replaced as
their condition degrades to ensure
service potential is maintained
Target: 90% of depreciation
budget spent on renewals annually
Result: In line with budget
Comment: The ratio will
progressively increase each month
as expenditure on renewals occurs
as part of the capital works
program.
Page 74 of 122
Section 75
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Category Comments
Intent: Outlines the level that net
Council debt can be serviced by
operating revenues. A ratio below
zero implies that liabilities are less
than cash (and other current
assets) and there is adequate
borrowing capacity available if
needed.
Target: less than 60%
Result: -36.9%
Comment: Council has low debt
levels and strong cash holdings.
The July rates revenue also
inflates the YTD actual outcome.
Intent: Ensure appropriate return
on investment yield for cash at
bank.
Target: 0.25% above current
Bloomberg commonwealth 10-year
bond rate yield (2.95%)
Result: 4.17%
Comment: With bond rates rising,
Council has invested surplus cash
in higher yielding term deposits to
maximise returns. Council’s
investment returns remain above
target.
Intent: Ensuring that the amount of
unpaid rates remains sustainable
and does not negatively impact
cash flows
Target: 5% industry benchmark
Result: 5.1%
Comment: Rates arrears continue
to decline from the high point in the
cycle with payments coming due in
August. Reminder notices have
been issued, and arrears will
continue to stabilise through to
January as they are collected, and
payment arrangements
implemented.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register identifies a number of risks that could impact on its ongoing financial
sustainability. In order to manage and mitigate these risks Council uses various tools which include
monthly ongoing financial reporting to identify and address emerging issues, conservative
Page 75 of 122
Section 76
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
budgeting, compliance with the Financial Sustainability Policy, regular budget reviews, effective
liquidity management to ensure sufficient fiscal flexibility, as well as adhering to the Reserves and
Restricted Cash policy which requires that Council maintains both a disaster management reserve
and a minimum 3 months cash cover to fund emergent matters.
Some examples of potential risks that may impact on Council’s operational performance, capital
program delivery, cashflow and cash reserves include:
Substantial damage to or failure of Council infrastructure due to natural disaster or other
emergent issue that may require significant unplanned investment;
Closure of Council facilities due to ongoing Covid 19 restrictions;
A prolonged IT system failure affecting Council’s ability to deliver services or issue rates
notices;
Economic conditions affecting ratepayers’ ability to pay rates;
Market driven increases in construction and operational costs significantly above estimates;
Labour and material shortages and delays.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Support Director X Director
Community Development X Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 76 of 122
Section 77
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 1
Page 77 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 1
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 82.499 41,159 41,581 421 50%
Fees and charges 8.890 4,325 4.616 222 52%
Interest received 870 400 1,953 1,463 224%
Sale of Goods and major services 12.208 6,137 6,859 723 56%
Sale of contract and recoverable works 2 11 10 (1) 45%
Rental & lease income 1751 9a8 930 (68) 53%
Other income 1,063 406 523 27 40%
Grants, subsidies, contributions and donations 5,073 1,835 2,303 468 45%
Unitywater Distributions 5,950 1,202 1,282 0 22%
118,417 36,743 60,067 3,324 H%
Expenses
Recurrent Expenses
Employee benefits 42348 20,305 19,637 668 46%
Materials and services 55,663 24,788 25,386 (586) 46%
Finance costs 1214 608 664 (56) 55%
Depreciation 19,654 0,827 9,827 - 50%
Other expenses 256 112 75 wT 20%
119,135 55,641 35,589 52 47%
OperatingResut A nO eae ae
Summary of Capital Expenditure and Funding
Capital Funding
Capital cash contributions and infrastructure charges 1505 1,217 1,217 0 81%
Contributed assets 1.500 - 24 24 2%
Capital grants and subsidies 17,630 3,241 14,995 11,755 85%
Cash / revenue 32219 26,981 10,925 (16,057) w%
New loan borrowings 5,758 - - - o%
Other capital revenue - - 18 18 O%
Total Capital Funding SR BIS AMO ATS DBP
Capital Expenditure
Contributed assets 1.500 - 24 24 2%
Capital works - constructed assets 51,353 30,270 25,523 (4.747) 50%
Capital works - other capital 4.758 668 602 2 15%
Loan redemption 1,003 501 501 - 50%
Capital Es venattne - - 430 439 O%
Page 77 of 122Section 78
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 2
Page 78 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 2
Current Assets
Cash and cash equivalents 64,834 95.400 98,501
Trade and other receivables 11,153 8.417 10,507
Inventories 144 150 143
Contract Assets - - -
Other current assets 3,425 3,770 2,898
79,557 107,738 112,049
Non Current Assets held for sale ~ - -
Total Current Assets 79,557 107,738 112,049
Non Current Assets
Trade and other receivables 49 468 49.343 49 343
Other non current Assets - - -
Investments 92,433 96,515 96,515
Investment property 2,900 3,300 3,300
Property, plant and equipment 1,040,203 1,198,224 1,182,177
Right of Use Assets 89 64 64
Intangible assets 3,125 489 392
Total Non Current Assets 1,188,218 1,347,934 1,331,791
TotalAssets 4,267,775 ABE GTZ 1,443,840
Current Liabilities
Trade and other payables 7,968 12,997 15,982
Contract Liabilities 4,377 3,830 3,830
Borrowings 1,237 742 1,186
Lease Liablities 25 26 26
Provisions 8,103 6,987 9,758
Other 3,998 5,542 7,803
Total Current Liabilities 25,708 30,124 38,585
Non Current Liabilities
Borrowings 28,835 24.114 24,114
Lease Liabilities 66 41 41
Provisions 16,555 22.466 22,466
Other - 8,826 8,826
Total Non Current Liabilities 45,456 55,446 55,446
Total Liabilities: TAGE 85 STO 94,032
Community Equity
Asset Revaluation Surplus 144,628 321,755 321,755
Retained Surplus / (Defeciency) - - -
Shire Capital 1,051,982 1,028,053 1,010,093
Current Year Net Earnings - 20,293 17,960
Page 78 of 122Section 79
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 3
Page 79 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 3
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 103,948 57,880 116,636
Payments to Suppliers and Employees (97,165) (56,554) (87,449)
6,783 1,326 29,187
Receipts:
Investment and Interest Revenue Received 3,470 2.446 2,813
Rental Income 1,738 930 1,810
Non Capital Grants and Contributions 4,838 2,303 8,910
Income Tax Equivalent Received 1,200 799 1,913
Income from Equity investments 2,150 - 1,717
Payments:
Borrowing Costs - - -
Interest Expense (613) (76) (156)
‘Net Cash Inflowi/(Outfiow) from Operating Activities == 19,568 7727619
(Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment - 13 356
Grants, Subsidies, Contributions and Donations 15,675 16,213 14,745
Payments:
Payments of Property, Plant and Equipment (40,801) (26,274) (36,315)
Payments for Intangible Assets (220) (107) (192)
Net Movement in Loans and Advances - 125 125
‘Net Cash Inflowi/(Outfiow) from investing Activities == (25,346) (10,031) (21,281)
(Cash Flows from Financing Activities
Receipts -
Proceeds from Borrowings 5,759 - 4,859
Payments:
Repayment of Borrowings (1,022) (798) (1,288)
‘Net Cash Inflowi/(Outfiow) from Financing Activities = ATT (788) 3,580
‘Net Increase/(Decrease) in Cash andCashEquivalentsheld = (4,041) 3,001) 28,473
(Cash and Cash Equivalents at the beginning of the reporting penod 65,875 98,501 70,028
Page 79 of 122Section 80
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 4
Page 80 of 122
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
Attachment 4
Materials and services
Advertsing and Marketing 247 236 114 31 23 38%
Administration Supplies and Consumables 651 815 337 304 3 7%
Audit Expenditure 170 185 24 M (10) 19%
Communications and IT 928 846 401 3S wT 43%
Commission Paid 1,449 1,339 722 840 (117) 63%
Consunancy Services 1,598 2.191 624 708 115 32%
Contract Services (24,698 27,164 11,938 11,932 65 44%
Contibutions, Donations, Sponsorship and Prizes 3,532 3,699 1,952 1919 3 52%
Biectichy 1,654 1,753 785 84 45%
imemat Fleet Costs and Extemal Piant Hire 1,995 1,762 3 1,035 (172) 59%
Grants Pald to Community Organisatons 1,573 1771 1,013 1,087 (74) 61%
Insurance 663 775 729 744 (14) 6%
Lega Expenses 1,741 1,244 39 401 (2) 32%
Operating Leases and Remais 36 373 187 183 4 4o%
‘Software and Maintenance 2.144 2372 1,012 1457 (145) 4%
‘Subscriptions and Registrations 36 322 170 205 (35) 64%
Waste Levy Payments 1,645 1,539 769 954 (185) 62%
Water and Sewerage Cnarges 6s4 1,204 508 449 58 37%
All Other Materials and Services 4054 6,070 1697 2,192 (295) HX
50,292 55,663 24,783 (25,386 (596) 46%
Page 80 of 122Section 81
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
7 CLOSED SESSION
7. ENVIRONMENT LEVY PROPOSED
LAND PURCHASE
Author Principal Environment Officer, Camille Oliver
Environmental & Sustainable Development Department
Index ECM/ Environment Levy
Attachments 1. Environmental values
2. Valuation
REASON FOR CLOSED SESSION
This report was considered in closed session in accordance with Section 254J (3) of the Local Government
Regulation 2012, which permits the meeting to be closed to the public for business relating to the
following:
(g) negotiations relating to a commercial matter involving the local government for which a public
discussion would be likely to prejudice the interests of the local government;
Page 81 of 122
Section 82
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
8. CONTRACT T000055 - NOOSA
PARADE CORRIDOR UPRGADE - FINAL BUDGET APPROVAL
Author Infrastructure Planning, Delivery and Design Manager, Craig Eldridge
Infrastructure Services Department
Index ECM/ Project and Contract/ T000055 Noosa Parade Corridor Upgrade/
Council Reports
ECM/ Projects (T1)/ Noosa Heads Noosa Parade Road Corridor Upgrade -
CAP.WORK – 500636
ECM/ Subject / Contracting / Road Construction
Attachments 1. Budget Schedule
REASON FOR CLOSED SESSION
This report was considered in closed session in accordance with Section 254J (3) of the Local Government
Regulation 2012, which permits the meeting to be closed to the public for business relating to the
following:
(g) negotiations relating to a commercial matter involving the local government for which a
public discussion will be likely to prejudice the interests of the local government;
Page 108 of 122
Section 83
GENERAL COMMITTEE MEETING AGENDA 16 JANUARY 2023
9. OFFICE ADMINISTRATION SPACE –
COMMERCIAL LEASE PROCUREMENT PROPOSAL
Author Director Corporate Services (Acting), Trent Grauf
Corporate Services Department
Index ECM/ Property Management / Leases
Attachments Nil
REASON FOR CLOSED SESSION
This report was considered in closed session in accordance with Section 254J (3) of the Local Government
Regulation 2012, which permits the meeting to be closed to the public for business relating to the
following:
g) negotiations relating to a commercial matter involving the Council for which a public
discussion would be likely to prejudice the interests of the Council;
Page 115 of 122