2021-11-09 Services & Organisation Committee Meeting Minutes

Section 2

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                      9 NOVEMBER 2021



1   ATTENDANCE & APOLOGIES


    COUNCILLORS
    Cr Joe Jurisevic (Chair)
    Cr Amelia Lorentson
    Cr Clare Stewart

    Cr Tom Wegener (non-Committee Councillor)
    Cr Karen Finzel (non-Committee Councillor)


    EXECUTIVE

    L Sengstock, Acting Chief Executive Officer
    T Grauf, Acting Director Corporate Services (for report 3-6)
    K Contini, Director Community Services (for report 3-6)
    D Iezzi, Director Executive Services (for report 6)


    APOLOGIES
    Cr Frank Wilkie


    The meeting commenced at 1.30pm.


2   CONFIRMATION OF MINUTES
    Committee Resolution
    Moved:            Cr Stewart
    Seconded:         Cr Lorentson
    The Minutes of the Services & Organisation Committee Meeting held on 12 October 2021 be
    received and confirmed.
                                                                      Carried unanimously.




3   PRESENTATIONS

    Nil.




4   DEPUTATIONS

    Nil.




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Section 3

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                               9 NOVEMBER 2021


5   REPORTS FOR CONSIDERATION OF THE COMMITTEE



    1   CONTRACT NO. T000053 BUS SHELTER SUPPLY & INSTALLATION – TENDER
        AWARD
        Committee Recommendation
        Moved:            Cr Stewart
        Seconded:         Cr Lorentson
        That Council note the report by the Project Officer to the Services & Organisation
        Committee Meeting dated 9 November 2021, and:
        A.   Award Contract No. T000053 for the supply and installation of bus shelters to
             Noosa Engineering & Crane Hire Pty Ltd for a period of two (2) years commencing
             on 30 November 2021; and
        B.   Subject to satisfactory performance by Noosa Engineering & Crane Hire Pty Ltd,
             authorise the CEO to approve the option to extend the contract at the expiry of the
             first two (2) year term for a further three (3) terms of up to 12 months each, ending
             29 November 2026.
                                                                             Carried unanimously.



    2   CONTRACT NO. T000058 - MAINTENANCE AND SERVICING OF HEATING,
        VENTILATION AND AIR CONDITIONING (HVAC) SYSTEMS - TENDER AWARD
        Committee Recommendation
        Moved:            Cr Lorentson
        Seconded:         Cr Stewart

        That Council note the report by the Buildings and Facilities Coordinator to the Services
        & Organisation Committee Meeting dated 9 November 2021 and
        A.   Award Contract No. T000058 for the provision of Maintenance and Servicing of
             Heating, Ventilation and Air Conditioning (HVAC) Systems to the Trustee for
             Gealy's Investment Trust t/as Gealy's Air-Conditioning & Refrigeration for a period
             of one (1) year commencing on 1 December 2021; and
        B.   Subject to satisfactory performance by the Trustee for Gealy's Investment Trust
             t/as Gealy's Air-Conditioning & Refrigeration, authorise the CEO to approve the
             option to extend the contract at the expiry of the first term for a further four (4) terms
             of up to 12 months each ending on 30 November 2026.
                                                                             Carried unanimously.



    3   TOURISM FUNDING AGREEMENT REVIEW PROCESS
        Committee Recommendation
        Moved:           Cr Lorentson
        Seconded:        Cr Stewart
        That Services & Organisation Committee Agenda Item 3 be referred to the General
        Committee for a further report.
                                                                 Carried unanimously.


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Section 4

 SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                            9 NOVEMBER 2021


 6    REPORTS FOR NOTING BY THE COMMITTEE


      4      JULY 2021 RATE LEVY OVERVIEW
             Committee Recommendation
             Moved:          Cr Lorentson
             Seconded:       Cr Stewart
             That Council note the report by the Manager Revenue Services to the Services &
             Organisation Committee Meeting dated 9 November 2021 providing an overview of the
             July 2021 Rate Levy.
                                                                       Carried unanimously.



      5      CAPITAL PROGRAM DELIVERY STATUS – 30 SEPTEMBER 2021
             Committee Recommendation
             Moved:           Cr Jurisevic
             Seconded:        Cr Stewart
             That Council note the report by the Infrastructure Planning, Design & Delivery Manager
             to the Services & Organisation Committee Meeting 9 November 2021 providing an
             update on the delivery of the 2021/22 capital program as at 30 September 2021.
                                                                              Carried unanimously.



      6      OPERATIONAL PLAN PROGRESS REPORT – FIRST QUARTER 2021-22
             Committee Recommendation
             Moved:           Cr Stewart
             Seconded:        Cr Jurisevic
             That Council note the report by the Chief Executive Officer to the Services and
             Organisation Committee Meeting dated 9 November 2021 regarding the 2021-22
             Operational Plan and:
             A.   Note the progress with the implementation of the 2021-22 Operational Plan to 30
                  September 2021 provided as Attachment 1 to the report; and
             B.   Note Council’s Key Performance Indicators provided as Attachment 2 to the report.
                                                                           Carried unanimously.



 7    CLOSED SESSION
      Nil.




The meeting closed at 3.04pm.




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