2015-04-28 Planning and Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                       28 APRIL 2015


SECTION               RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                             LOOKING AHEAD
ICT                      Completion of ICT and Records              Business Continuity Plan                     Development of electronic content
                           Service Reviews                              development.                                   management system retention
                         All TechnologyOne software                 Development of roadmap for further             schedules to meet state archives
                           upgraded to latest versions fixing           TechnologyOne implementation.                  requirements.
                           several known issues.                      Eliminating paper forms by                   Major upgrades to TechnologyOne
                                                                        implementing TechnologyOne                     ECM, Financials, and HR / Payroll
                                                                        functionality for staff leave                  software.
                                                                        submissions.                                 Development of Branch Plan.
                                                                      Adoption of new records keeping
                                                                        policy (in draft) and records keeping
                                                                        improvements including staff training.
                                                                      Cloud based storage of staff working
                                                                        files (Office 365) to eliminate
                                                                        documents on PCs and reduce risk
                                                                        (currently being trialled).




Procurement & Fleet      New beach cleaner operational.             Quotations are being sought for fleet /      LG Vendor Panel strategy to be
                         Bus shelter tenders undertaken and           plant replacement as identified in the         developed.
                           awarded.                                     fleet review.                                Future procurement panel
                         Unitywater accounts reviewed and a         Technology One Fleet Manager                   arrangements strategy under
                           comprehensive database created to            module development and training.               development.
                           scrutinise water charges and identify      Small sites electricity arrangement          Fleet reports to be developed.
                           unused water meters for                      sought in conjunction with Local Buy.        Leased vehicle replacement strategy.
                           disconnection and the reduction of         Electricity Power Factor Correction          Development of Branch Plan.
                           oversized supply outlets.                    arrangement being negotiated.
                         New bitumen truck due for delivery         Assistance with the procurement of
                           late April 2015.                             capital works.
                         Fleet policy & guidelines adopted.




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