2015-04-28 Planning and Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA    28 APRIL 2015




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                          28 APRIL 2015

               5     FUNDING CONDITIONS
               In return for receiving Funding from the Council, NBRF must undertake appropriate planning,
               establish processes and procedures and undertake performance reporting including:

               5.1   General requirements
                   a)  Develop a management plan for the Noosa Biosphere Reserve in accordance with the
                       management principles set out in Schedule 7 to the Environment Protection & Diversity
                       Conservation Regulations 2000, and review the plan at intervals of not less than 3 years.
                   b)  Develop an annual Operational Plan and budget aligned with the objects of the Company
                       and the Public Trust for each financial year and submit to.Council for review no less than 3
                       months before the beginning of each financial year.
                   c)  Establish and  review   criteria, guidelines, assessment  rationale and   processes for
                       disbursement and acquittal of Funds for eligible entities to undertake projects that meet the
                       objects of the Public Trust.
                   d)  Ensure the funding is directed to the purposes for which it is assigned by Council (specifically
                       operational activities or projects).
                   e)  In conjunction with the Council, develop appropriate key performance indicators that best
                       reflect the performance of the NBRF against the objects of the Public Trust, with such
                       indicators reviewed and approved.by Council no less than 3 months before the beginning of
                       each financial year.
                   f)  Ensure the Company or entities granted funding to do work or activities in line with the
                       objects of the Public. Trust obtain approvals to do work or conduct other activities on Council
                       owned or managed lands»or as required under State or Federal legislation prior to work or
                       the activity commencing.
                   g)  Provide recognition of Council Funding support in written material, advertising, media,
                       signage and reporting documents»

               5.2   Performance Reporting
               NBRF must monitor the NBRF program activities and submit written reports to meet Council’s
               acquittal requirements including but not limited to:
                   a)  Prepare an.Annual Report for each financial year and submit to Council no later than 30
                       November each year.    The Annual Report to include evidence that the Funding is being
                       successfully applied to objects of the Company and Public Trust and particularly to delivery
                       of projects funded by the Council contribution;
                   b)  Prepare a progress report against utilisation of the funding towards the NBRF program, and
                       performance against agreed key performance indicators to 31 December each year (6 month
                       progress report) and submit to Council no later than 31 January each year;
                   c)  Provide an audited financial report (which identifies the use of the funding provided by
                       Council for the NBRF program). NBRF must maintain financial records in accordance with
                       legislative requirements that identify receipt and expenditure of the funding for the NBRF so
                       that at all times the funding for the NBRF program is identifiable and ascertainable and for
                       each financial year in which a payment of funding is used by NBRF for the NBRF program.

               Funding Deed — Noosa Biosphere Reserve Foundation Ltd & Noosa Council                     Page 8

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