Meeting papers

            Pre-Event Monitoring
        Organisation       Action                                                                 Emergency Reporting    Event
        Name                                                                                                             Notice
                                                                                                  / Updates

        Fire               Monitor Fire Danger during week leading up to event. Make              Refer Emergency        Notify
                           organiser aware of any extreme / high fire danger warnings.            Contacts List          Venue hirer
                                                                                                                         / event
                           Make organisers aware of any bans or restrictions relating to the
                                                                                                                         organiser
                           lighting of fires and smoking of cigarettes.


        Flood              Monitor Flood Danger during week leading up to event. Make
                                                                                                  Refer Emergency        Notify
                           organiser aware of any extreme / high flooding danger warnings.
                                                                                                  Contacts List          Venue hirer
                           Make organisers aware of any potential access restrictions and                                / event
                           evacuation flood height measurements which may trigger an                                     organiser
                           evacuation during an event or cancellation of event.
                           Ongoing monitoring of flood water height measure at
                           creek location each hour leading up to event and during
                           event if flood warning has been issued by emergency
                           services.


        Storm              Monitor Severe Storm Danger - BOM and Emergency Services
                           websites during week leading up to event. Make organiser aware of      Refer Emergency        Notify
                           any potential severe storm danger warnings.                            Contacts List          Venue hirer
                                                                                                                         / event
                                                                                                                         organiser
        Assault /          Make organisers aware that under no circumstances will bad
                                                                                                  Refer Emergency        Notify
        Gate               language, over boisterous behaviour and assault on another guest
                                                                                                  Contacts List          Venue hirer
        Crashers           be acceptable and that Police will be called in an event of this
                                                                                                                         / event
                           nature.
                                                                                                                         organiser
                           In the case of gate crashers / un invited guests they will be
                           turned away by the nominated security officer or on site manager.
                           Guests will only be allowed to enter site with a valid invitation or
                           gate pass.
                           Police will be called to intervene in an event of this nature.


        Health             Should there be a First Aid requirement in relation to an accident
                           or sudden health issue (e.g. heart attack, overdose, fainting, cut     Refer Emergency        Notify
                           or broken limb)                                                        Contacts List          Venue hirer
                                                                                                                         / event
                           Contact the on-site first aid officer and commence First Aid                                  organiser
                           treatment accordingly. First Aid officer or responsible person to
                           contact Emergency Services if required.




Document Set ID: 23085663
                                                                                                                        Page 55 of 68
Version: 1, Version Date: 01/07/2024