2014-04-28 General Committee Meeting Agenda Pages 65-200

GENERAL COMMITTEE MEETING AGENDA    28 APRIL 2014




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GENERAL COMMITTEE MEETING AGENDA                                                        28 APRIL 2014

  3     THE PROCESS

  Council programs and responsibilities are allocated between the two Committees. Based on a four
  weekly meeting cycle, and under the direction of the CEO, items for Council consideration are
  placed on to the agenda of the appropriate Committee.

  4     THE COMMITTEE CONVENTION FOR DEALING WITH ISSUES

  A Committee has the choice to either -

   e    deal with an item by making a recommendation direct to the Ordinary Meeting of the Council,
   OR
   e    decline to deal with an item, and refer it for inclusion on the agenda for the General
        Committee Meeting.
  Committee Recommendation Direct to Ordinary Meeting:
  If all Committee Councillors, the Mayor and staff agree on a course of action, even if it may not be
  exactly the same as recommended on the Committee Agenda, the matter is usually directed
  straight to the Ordinary Meeting.
  Exception:
  If the magnitude or significance of the issue before the meeting is such that, notwithstanding
  unanimous support for a course of action, other Councillors need to be given an opportunity to
  speak on the issue, or alternatively, if the issue may warrant broader consideration by all
  Councillors.

  Referred to General Committee

  e     where Committee Councillors are unable to reach a unanimous agreement on the proposed
        course of action for any issue,
  OR
  e     where the Committee Councillors disagree with the course of action proposed by the staff
        (apart from minor changes),
  OR
  e     upon request of a non-Committee Councillor,
  The item should not be dealt with by the Committee, but referred to the General Committee.
  Reports can only be referred directly to the General Committee when an issue arises which, due to
  timing, could not have been referred to a Committee or cannot wait until the next round of
  meetings.

  5     ROLE OF NON-COMMITTEE COUNCILLORS

  Any Councillor not a member of the Committee may request that a particular item be referred to
  General Committee.

  In such instances, non Committee Councillors are encouraged to attend the Committee Meeting
  and raise their views with Councillors and staff in an effort to reach a consensus or understanding.
  If unable to attend the Committee meeting, the Councillor should brief the Committee Chair (on the
  concerns held) prior to the meeting.
  Non Committee Councillors are welcome to observe at Committee Meetings however they should
  not assume the role of an extra Committee member. If attending as observers to the meeting, non
  Committee Councillors should not seat themselves at the meeting table.

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