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2017-04-18 GC Agenda Att 3 to Item 5 Business Plan Cooroy Memorial Hall
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General Committee Agenda
18 April 2017
Business Plan for the future
operation of the
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Cooroy Memorial Hall
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‘We Must Remember’
Honour those who fight for our Freedom
A new beginning
Cooroy Memorial Hall Association Inc.
18 March 2017
[Mailing Address] [Phone] [Email]
Secretary Cooroy Memorial p. 0402052558 [email protected]
Hall Association Inc p. secretary [email protected]
32 Spitfire Lane Cooroy 4563 0403210763
f. 07 5442 7013
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Full text of the other 59 sections
Section 2
Contents
Contents ....................................................................................................1
1.
Executive Summary ....................................................................................3
1.1 Highlights ............................................................................................. 3
1.2 Mission Statement ............................................................................... 3
1.3 Objectives ............................................................................................ 3
1.4 Keys to Success .................................................................................. 4
1.5 Financials............................................................................................. 4
2.Governance ................................................................................................5
2.1 Governance ......................................................................................... 5
2.2 Legal Entity .......................................................................................... 5
2.3 Committee Structure ............................................................................ 6
2.4 Committee Qualifications/Experience ................................................. 6
3.
Description of Business..............................................................................9
3.1 Overview............................................................................................. 9
3.2 Community benefit .............................................................................. 9
3.3
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Location ............................................................................................ 10
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3.4 Interior............................................................................................... 11
3.5 Hours of Operation ........................................................................... 13
3.6 Future Hall Use ................................................................................. 13
3.7 Special Purchases Summary ........................................................... 14
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3.8 Purchases; Considered Supplier Summary...................................... 14
3.9 Management Summary ................................................................... 15
3.9.1 Strategy and Implementation .............................................................15
3.9.2 Committee Operations .......................................................................16
3.9.3 Grants ................................................................................................17
3.9.4 Fundraising ........................................................................................18
3.9.5 Community Contribution ....................................................................18
4.Financial ...................................................................................................19
4.1 Addendum to CMHA Inc. Budget Forecast ....................................... 19
4.2 Banking ............................................................................................... 21
4.3 Budget Forecast ................................................................................. 22
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Section 3
4.4 Profit Summary ................................................................................... 22
4.5 Start-Up Expenses.............................................................................. 23
4.6 Break-even Analysis ........................................................................... 23
5. Marketing ................................................................................................23
5.1 Market Analysis ..................................................................................23
5.2 Consultation ....................................................................................... 23
5.3 Competition........................................................................................24
5.4 Marketing Strategy............................................................................. 25
6. History ......................................................................................................26
6.1 A Dedicated Memorial ........................................................................ 26
6.2 History of Cooroy Memorial Hall ......................................................... 27
7. Appendix ............................................................................................... 29
7.1 Miscellaneous Documents ..................................................................29
7.2 Summary of Past/Prospective Renter Suggestion feedback...............29
7.3 Comparison Documents re Hire Rates & Conditions ........................ 31
7.4 Hall Hire considerations ..................................................................... 32
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7.4 Putting the theory to the test: ..............................................................33
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7.5 Proposed Booking process ................................................................ 33
7.5.1Draft booking form could look something like this: .............................34
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7.6 Examples of renter/community enthusiasm and support: ..................37
7.7 Definition of Roles.............................................................................. 39
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7.7.1 Role of the President (Chair) .............................................................39
7.7.2 Role of the Vice President (Vice Chair) .............................................39
7.7.3 Role of the Treasurer .........................................................................39
7.7.4 Role of the Secretary .........................................................................39
7.7.5 Sub-Committees ................................................................................39
7.7.6 Building Sub-Committee ....................................................................40
7.7.7 Operations Sub-Committee ...............................................................40
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7.7.8 Specialty & Independent Committee Members ..................................40
7.7.9 Absent events ....................................................................................40
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Section 4
1. Executive Summary
1.1 Highlights
1. On Wednesday 4th January, 2017 Cooroy Memorial Hall Association was formed at a public
meeting of 52 attendees; 43 of those joining the association and willing to incorporate. The
meeting democratically elected 15 committee members. Subsequent meetings agreed to
adopt the model rules and set out objectives. Application for Incorporation was made and
was successful. An ABN 34 665 906 713 is approved, a bank account established with
Bendigo Bank, current application for Charity Status and consideration of Public Liability,
Volunteer and Executive’s insurances quotes.
2. Building repair estimates, offers of in-kind labour and materials have been positive and work
could commence as soon as possible after a tenure agreement with Council. Completion of
all required repairs could be expected within budget in the latter half of 2017.
1.2 Mission Statement
1. The Cooroy Memorial Hall Association Inc. recognises the changing demographic of Cooroy
and the need for a venue to provide for social activities that form a vital part of the health and
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well-being of Cooroy and district. CMHA Inc. in collaboration with council will re-open and
restore the Cooroy Memorial Hall in its original location, and resume its primary functions;
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• a memorial to the sacrifices of the servicemen and women of the Cooroy District;
• a versatile public venue for social and cultural activities; a unique place not catered for by
other buildings;
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• heritage and history of the community; the hall having been a prominent building in the
town’s heart since the beginning of Cooroy.
• Personal connections with the hall and its community
2. CMHA Inc. will be working with local groups and governments to make the hall a place the
district will be proud of, further promoting cultural heritage, memorabilia and local
personality. This hall is more than a building. It forms a part of the social fabric of this
community. It is the mission of CMHA Inc. to preserve the Memorial Hall for the people.
1.3 Objectives
1. To maintain the character of the hall for future community use remembering the history of
the hall and its original community purpose;
2. To maintain the hall in good condition in partnership with community and government;
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 3
Section 5
3. To manage the use of the hall on behalf of Cooroy and district, meeting the community’s
social and cultural needs
4. To build on the cultural capacity of the Cooroy community through engagement in activities
at the hall.
1.4 Keys to Success
1. The key to success for Cooroy Memorial Hall Association Inc is the drive and dedication of
its members; members like Harry Kirk, and other local tradespeople under Harry’s direction
who will donate their time extensively; a district with huge heart for this project. The
professional skill-set of the committee members in heritage, architecture, engineering,
building and design will ensure that the hall’s original features are preserved, honouring the
strong personal connections between hall and community, whilst upgrading necessary
facilities to meet current standards. This is a great asset and will be the key to success.
1.5 Financials.
1. CMHA Inc. has been conservative in outlining budgetary estimates to ensure the Hall’s re-
opening is achievable and satisfactory to all stakeholders within realistic timeframes.
Rallying public support and liaising with local business and community re intentions and
goals, consultation with past and future clients/hirers/community groups, promoting new
interest from other local events and individuals who have interest in the hall as a venue have
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been major roles for CMHA Inc. This will equate to preparedness for the re-opening of the
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hall later this year, increasing profit margins immediately.
2. Usage estimates and fee structures have been gathered through consideration of comparable
halls in the region. The Cooroy Memorial Hall will be available for hiring between 6am-
midnight, 7 days a week and is expected to have realistic tenancy rate of 40%. The fee
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schedule will consist of a base rate subject to normal fluctuations of $20 per hour for the
main floor and will attract additional costs such as the use of kitchen, bar, stage, equipment
and other assets. A cleaning fee of 10% will be additional to all hirers. A bond and public
liability insurance will be required prior to all bookings.
3. Conservative annual income is estimated at $46,940 including Noosa Shire Council
commitments of a yearly contribution of $12,000 for maintenance. The Hall has been added
to their own assets insurance and the lawn and gardens added to Council’s grounds
maintenance contract. Outgoings are estimated at $36,090 per annum. Budgeted Profit of
$10,850 will fund purchasing of new equipment, interior enhancements, gardening etc. This
will further attract new hirers to the venue. In the long-term the hall may require less
financial assistance from council if expectations are met.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 4
Section 6
4. Public sentiment in the past 18 months of closure has been one of anticipation to have
Cooroy’s hall returned to public use with necessary repairs and refurbishments. CMHA
Inc.’s vision includes multiple new uses for the Hall taking full advantage of the size,
location and heritage character of the building. Once renovated, the Hall is expected to
achieve long term, sustainable financial viability.
2. Governance
2.1 Governance
1. Cooroy Memorial Hall Association Inc. is currently comprised of 15 committed members
with professional expertise and community skill operating according to the Department of
Fair Trading model rules and “Smart Business” booklet.
2. Since Incorporation, the CMHA Inc. has met fortnightly to discuss planning, roles and
responsibilities of members, ensuring the success of this important project. Key areas of
governance are defined as:
• Design/ Building/ Construction
• Operations/ Management
• Grants and Fundraising
• Heritage and Community Engagement t
3. All members are experienced and respected members of the community with long and
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productive history within their industries and community. Significant advantages are gained
from this open, inclusive and democratic governance model; input from all aspects of the hall
being considered in any decision.
2.2 Legal Entity
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1. Cooroy Memorial Hall Association Inc. became a legal entity on the 24 January 2017 with a
membership of 43. Incorporation Number: IA56629
2. ABN. 34 665 906 713
3. The committee has developed a good governance model for future committee members to
follow ensuring the ongoing successful operations of the hall.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 5
Section 7
2.3 Committee Structure
Elected, moved and seconded by General Meeting on Wednesday 4th January, 2017
2.3.1 MANAGEMENT COMMITTEE
to have voting rights according to model rules
Executive:
Paul Kluck, President; Louise Jorgensen, Secretary; Carol Johnston, Treasurer
Vice-president: Ray Kelly JP [Qual.] and QCAT JP.
Building Sub-Committee Chair: Phil McGrath
Operations Sub-Committee Chair: Lynelle Bayfield
Yvonne Pattinson OAM, JP [Qual.]
Legal representative: Pamela Sweetapple
Historical and RSL representative: Amy Dwyer
2.3.2 SUB-COMMITTEES
to have no formal voting rights unless part of the management committee according to
model rules.
a) Building Sub-committee
Role: building proposal, consultation and implementation of building plans:
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Phil McGrath (Chair), Graham Williams, Richard Muhling, Barry Bayfield
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b) Operations Sub-committee
Role: business operations incorporating hall coordination, grants and fund-raising:
Lynelle Bayfield (Chair), Wendy McGrath, Heather Ford, Caroline Foxon
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2.4 Committee Qualifications/Experience
Paul Kluck:
Management / Electrician 25 years, full time employee Government owned corporation. Has
renovated 2 Old Queensland homes and still lives in one on the outskirts of Cooroy. Volunteer for the
Cooroy Originals music event since its inception in Cooroy.
Louise Jorgensen:
Born and raised in Cooroy, Louise's connection to the town and its history carries on from her
father's long service to Australian Defence Forces, the RSL and his ongoing involvement in
commemoration services since 1958. Louise has many years’ experience in Cultural Heritage
Management through employment with the Queensland Museum and Museum of Tropical
Queensland, as well as project based heritage work in the Noosa Shire.
Carol Johnston:
Accountant/Registered Tax Agent. Current: Treasurer of Sunshine Butterflies, Vice President of
local rowing club, Assistant Governor for Rotary District 9600, Youth Director and Major Events
Manager for Cooroy Rotary Club.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 6
Section 8
Ray Kelly JP [ QUAL] and QCAT JP:
Self- employed 55 years including auto electrical shops, caravan business, petrol station, Manager of
pine trees caravan park, owned the traders hut in Hasting Street, servo and boat hire, Cooroy sports
and leisure for 21 years. A Noosa shire councilor for 23 years. Member of community groups many
years and original chairperson, Rural Fire brigade, Cooroy local Ambulance committee,
Chairperson of the Cooroy country carnival committee. This raised funds for the hall.
Phil McGrath:
Retired Civil Engineer, 18 years with State and Local Government including departmental
management; 22years as a partner in a private local Consulting Engineering practice.
Graham Williams:
Self-employed Building Contractor -Commercial and Domestic (retired), 4 years’ service 9th Batt
RQR, 11 years Lions club member, President Eumundi State School P & C - 2 years, Treasurer
Noosa Rowing Club - 1981 – 1984, Treasurer Cooroy Soccer Club - 1982 – 1985; Rotary Club
Noosa - 26 years; Past President, current member; Participant in RAWCS overseas aid project
Richard Muhling:
Retired Architect. Formerly practiced as Architect over 35 years -13 years in government, 25 years
Brisbane and Sunshine Coast. Relevant heritage experience includes refurbishment/adaptive re-use
of Gympie Art Gallery (Heritage listed), Old National Bank, Gympie; Old Gympie Courthouse,
Gympie Railway Station (for Mary Valley Heritage Railway), Old Eumundi Hospital, St Mary's
Convent, Maryborough; Heritage report Cooroy sawmill for Noosa Council.
Barry Bayfield:
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Estimator & Management multi-faceted small business employing 25/30 people, Steel construction &
Fabrication, protective coatings industry, 20 years, currently self-employed. 12 years P & C
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Executive Committee as President or Treasurer; Dancesport Association Sunshine Coast.
Lynelle Bayfield:
Estimator, Designer, Management, Self-employed 40 years, now retired. Experience in writing
contracts, business proposals and Tenders on large projects. Interior Design /Colour Consultant;
Commercial Lounge/Furnishings/Floor Covering/Bridal Industry; Commercial Art and Web Design;
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Treasurer Cooroy/Pomona Younger Set 2 years, Dancesport Association Sunshine Coast.
Born in Cooroy and proud to be great, great grand-daughter of James Duke. “The only buildings
were the office of James Duke and the Station Master’s residence ..Cooroy in 1906” extract from
Cooroy history.
Wendy McGrath:
Artist, Interior Designer, teacher, curator, recipient of numerous Grants and Awards recently the
Noosa Biosphere Environmental Art Award, Design experience includes working with local
architects on commercial and domestic projects. Experience in successful grant applications, and
curating exhibitions and events.
Heather Ford:
Retired nurse of 33 years. Retired SES member of 10 years, Retired Fire-fighter (Aux) of 3 1/2 years,
Fundraiser for many different charities & organisations. Noosa Shire Citizen of the Year 2003.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 7
Section 9
Caroline Foxon:
30 years coordinating cultural heritage projects for local government on the Sunshine Coast, many
funded through successful grant applications, and 3 years assessing grant applications for local
government.
Yvonne Pattinson OAM; JP (qual.):
Received an OAM for service to the community which included 48 years on many committees,
including sporting, Red Cross, schools etc. Received the Sunshine Coast Sports volunteer of the year.
Spent 2012 fundraising for the hall. Also, a JP (qual).
Managed a major sporting venue for 8 years and organized many events at local, district and state
level.
Pamela Sweetapple:
Journalist for the Courier Mail and The Australian, as a government press secretary, editor
(Queensland Law Handbook), and in PR for various government departments going to the bar in
1995. Practised as a barrister in Brisbane for the last 22 years; planning to open a solicitor's
practice in Emerald Street Cooroy next year.
Amy Dwyer:
Born and raised in Cooroy; Receptionist & Nursing career; Charity work; previously treasurer
Nursing staff social committee a number of years; Long history with the hall re wedding reception in
1971, participating in dancing concerts and classes.
Very proud to be a descendant from one of the first pioneer families of Cooroy and District; family
having been involved in the building of various structures in Cooroy including the Memorial Hall;
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Great grandfather, grandfather and father at one time being trustee of one or all of those buildings.
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“Joined the fight to save the Memorial Hall because it has happy memories for me and deserves
another take at life.”
This fitting statement from Amy applies as a common bond to all association members
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BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 8
Section 10
3. Description of Business
3.1 Overview
1. Cooroy Memorial Hall has a demand for the space it provides to a variety of community
activities; many of which have been without a hall since its closure. This Hall, under the
management of CMHA Inc. will boast features of availability, location, pricing structure and
suitability of use that are not provided by another existing venue in this local area.
2. Media release to the general community has been received with huge support for the re-
opening of the hall. Offers of help have been generous. CMHA Inc. will continue promotion
of projected future uses including weddings, concerts, classes, festivals, meetings and similar
through the generosity of organisations such as Cooroy Chamber of commerce, council,
information kiosks, local papers, website, Facebook, etc.
3. Additionally, CMHA Inc., through its building sub-committee, will manage the repairs
necessary to re-open and upgrade the hall to meet current standards as per building proposal
supplied separately. Ongoing maintenance and repairs will be monitored and carried out as
required through funding from rental income, council contribution and other grants and fund-
raising activities.
3.2 Community benefit
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1. Community benefit extends far beyond providing a place for community activity. Promotion
of the hall will focus on these community benefits:
1.1 Health
Indoor sporting and exercise based activities promote a healthier community. Few halls
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have the size or the suitable floor surface as the Memorial Hall for such activities as
DanceSport and ballroom dancing with many grand events held there since it’s construction
in the 1920’s. Many of the past and future renters of the hall involve dance and exercise of
one form or another. University studies are available to show dancing to be the best activity
by approx. 70% margin, for the prevention of dementia and mobility type ailments. Other
activities could include indoor bowls, table tennis, personal exercise training, yoga, martial
arts and many more.
1.2 Business Opportunity
Weddings and Events increase local business opportunities. Once restored with fresh paint,
softer colours and a few special touches, this hall, with its heritage features, is perfect for
nostalgic weddings and similar events with a capacity to attract many new visitors to the
area. Visitors may stay a weekend, spend their time and money in our locality, generating
local revenue.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 9
Section 11
1.3 Social Interaction
The hall provides sheltered space to hold senior citizen’s events such as arts and crafts
markets. These activities keep our elderly community active and socially interactive. The
mental benefits of purpose in life are immense. Pocket money is earned to spend or donate
back to the community. Outdoor markets pose the issue of weather conditions and the
erection of marquees. The loss of the hall has seen the markets with no home to go to and
very keen to see it re-open.
Meetings, concerts, social classes and activities also benefit mental health, interaction and
the sharing of knowledge.
1.4 Memorabilia
The hall has through its history, housed memorabilia which is highly valued by the local
community. These items currently have no home and some are of great significance dating
back to World War 1. The vision of CMHA Inc. is to expand on the display of stored items
and to provide as part of the hall’s activities, a museum/information centre for visitors,
centrally located in the main street.
1.5 Cultural
Activities such as festivals, exhibitions, memorial events and concerts within the hall and the
local community will attract visitors from far afield increasing business and revenue to the
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district as well as promoting the cultural diversity of our area.
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3.3 Location
1. Location is key to success of any business including a hall. It should be noted that the current
site of Cooroy Memorial Hall was chosen by a ballot of the people in 1921 being preferred
site over a position between town and the showgrounds. The hall was to be a larger building
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for the growing community and a lasting memorial to service men and women who died in
the defence of this country. To some in this community, moving or demolishing the hall
amounts to same thing as interfering with a grave site. This must be a key consideration in all
decisions. As a last resort, only, the option of moving the hall could be considered.
Community emotion would be strongly against this and CMHA Inc. preferred option by
unanimous committee decision, is to leave the hall in its current location and restore the hall
to better than previous condition.
2. Achieving successful use and viability targets, will rely heavily on the hall’s central location
in the main street of Cooroy. For renters, this is advantageous because there is no isolation;
police do a regular drive-by. Dinner at the RSL and local restaurants is often mentioned in
conjunction with attending a class or event, a quick dash to the newsagent, pharmacy or IGA
for requirements; local businesses are benefited by the hall. Notices can be placed at the hall
with easy visibility, easy access, easy parking. These little things make for a successful hall.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 10
Section 12
3.4 Interior
1. Cooroy Memorial Hall has a wealth of possibility for improvement in appearance and
occupancy. The heritage character of the building is unique. The hall has most of the
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wonderful features that were included when it was built, including heritage style windows,
pressed metal linings, high ceilings and natural ventilation. Other halls in this vicinity have
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lost these features and may never regain them. The expertise of the committee members in
heritage, architecture, engineering and design will ensure that the heritage features and value
of the hall is retained. Essential facilities such as disability requirements, kitchen and
bathrooms will be updated to a high standard to meet current regulations. This will encourage
higher rental and increased demand for the facility from the wedding industry and other
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event managers/organisers.
2. The interior color palette is envisaged to be a mix of soft creams/neutrals enhancing the
feeling of space, light and softness required to encourage clientele for weddings and a more
inviting atmosphere for prospective hirers. Voluntary professional colour coordination is
offered by Queensland Commercial Furnishings.
3. The CMHA Inc. is committed to ensuring the history of the hall and relation to returned
service persons is honoured through appropriate and quality display of memorabilia.
4. Consultations with previous and prospective hire clientele have identified a number of key
improvements for possible inclusion in hall renovations. Some inclusions exist in the
building proposal now and some will be considered at a later time when funds permit.
Summary of consultation included in Appendix.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 11
Section 13
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BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 12
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3.5 Hours of Operation
1. Cooroy Memorial Hall will open to suit the clientele it will serve excepting midnight to 6 am
unless by special arrangement. Tenants will observe regulations and give appropriate notices
re noise, to police, etc. A hall coordinator/operations committee personnel will be available
during normal business hours and after hours by message or email to receive bookings and
make arrangements for tenants on an as needs basis.
2. An information centre or museum display, should that proceed; hours of operation for this
activity would be a matter for discussion. Perhaps a small fee or donation box could assist the
hall with costs of operation.
3.6 Future Hall Use
1. It is the vision of CMHA Inc. that the hall’s usage will increase dramatically under new
management by this committee. Many of the previous renters have expressed very keen
interest to be back in the Memorial Hall. A new fee structure has been identified as a key
factor in increasing revenue to the hall. Annexure will include structure of those fees.
2. Previously booked or Suitable activities for the hall might include:
• Classes (Dance, Karate, Yoga, Jazzercise, Zumba, Irish Dancing, Ballet, Hip Hop, Gym,
•
Aerobics, Technology, Art, Craftwork)
Meetings (Permaculture, RSL)
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• Exhibitions (Woodworkers, Collectorama, Orchid Society, Art)
• Weddings & Parties
• Indoor Sports (Fencing, Indoor Bowls, DanceSport)
• Concerts (Tap dancers, Noosa Concert Band, Various Entertainers, Professional musicians
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such as Louise King and Shenton Gregory have indicated a desire to perform in the Hall after
renovation)
• Music Events (Rifftone Music)
• Dances/Balls (Old-time dancing, Latin, Ballroom, Blue-light Disco, Deb Ball, Show
Ball)
• Movie Nights
• Festivals (Body Art Carnival, etc.)
• Information Centre
• Display of Historical and Military memorabilia
• Markets for local craftspeople
• Special Events such as Anzac Day services and the annual game of two up.
• Other Fund-raisers
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 13
Section 15
3.7 Special Purchases Summary
To provide the above services, items would be priced and purchased as required (funds permitting):
• A dancefloor surface that is both appealing to look at and not sticky/not too slippery for
dancing.
• Curtains or Blinds to the Western windows
• Vacuum cleaner
• Appropriate Brooms/brushes, mops etc. as required.
• Display stands, Notice Boards, Picture Frames and fixings.
• Purchase or acquisition of other memorabilia suited to the hall
• Inbuilt stereo system
• Security Alarm and Locking
• Website for bookings/information/payment gateway to accept card payments
• Crockery and Cutlery; Tea towels, Dish liquid
• Movable Urn
• Sanitary Bins, Waste bins, Paper dispenser / Hand dryer / Soap dispenser
• Disposables such as toilet paper, cleaning materials
3.8 Purchases; Considered Supplier Summary
•
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The Greenest Cleaners: Regular cleaning
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• Noosa Council: Garden Maintenance
• Noosa Council: Building Insurance
• Under Consideration: Aon Insurance, North West Insurance in Cooroy and broker, Narelle
Lemon for Liability/Volunteer/Committee Members Indemnity Insurance
• Dispensers, hand towel, toilet Rolls: Noosa Wholesalers
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• Crockery, cutlery:
• Urn:
• Cooroy IGA: Tea towels, Dish liquid, Cleaning materials
• Brooms etc.:
• Security/Keyless Entry system:
• Audio Visual: Rifftone Music & Audio offer to be considered
• Domain Purchase: Go Daddy
• Website Hosting: Spiffy Stores
• Merchant Facility: Commonwealth Bank
• Savings Facility: Bendigo Bank
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 14
Section 16
3.9 Management Summary
3.9.1 Strategy and Implementation
1. Proposal to Noosa Shire Council
2. Secure a tenure agreement for the CMHA Inc. to manage and operate Cooroy Memorial Hall
3. During and beyond this time; looking at and implementing fund-raising, community funding
and grants opportunities for operating funds and building repairs, community and tenancy
liaison.
4. Once tenure is secured, building work will commence with necessary repairs to meet the
requirements of the supplied engineering report as set out in the accompanied building
proposal. In-kind labour and materials donated by the Cooroy and district community and
matched with funds from Noosa Shire Council will see this work completed in the latter half
of 2017.
5. A website, currently under construction will contain script and photographs of historic,
current use and availability information as well as a payment gateway to receive donations
and fee payments by card or transfer, as well as the normal home page, about us, contact and
address information.
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6. Once completed, the hall will re-open with new and previous tenants having secured
bookings with the nominated hall coordinator. All bookings will be made via personal or
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media contact and will require completion of online or printed booking forms available from
the CMHA Inc. website. Booking monies and bonds will be paid into the account of CMHA
Inc. in advance of any hire and will contribute towards maintenance and operation of Cooroy
Memorial Hall.
7. Bookings will be logged in a diary and an online calendar kept by the hall coordinator.
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8. Keyless entry system is proposed, with access given to regular tenants who prove to be
worthy of such trust. Other tenants will be given access via the hall coordinator. Tenants will
be expected to check the security of the building before leaving. If in doubt the hall
coordinator will check or nominate a reliable person to do so. An alarm system may be a
consideration into the future.
9. Exclusion of any tenant will be at the discretion of the hall coordinator if the suggested
activity is not suited to the hall. Any appeal of a coordinator’s decision will be addressed by
the committee.
10. When profit exceeds expectations, the hall committee will seek to address some noted
requests of renters, increasing appeal and profitability.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 15
Section 17
3.9.2 Committee Operations
1 Executive of the committee will attend matters not requiring a full committee meeting or not
involving other members in any way. Eg. Banking; Accepting a payment or correspondence
and distributing same as required (if not affecting other members).
2 Management Committee currently meet fortnightly to discuss options; results of
consultations with renters, tradespeople and community; building renovation proposals;
grants; fund-raising opportunities, terms and fees, operations.
3 Annual General Meeting of the full association and any Extraordinary meetings as required.
4 Sub-committee meetings and email discussions of the full committee including sub-
committee regarding operations or building as required. Sub-committee members having
any relevant interest in a proposed meeting or inspection will be invited to attend.
5. These 2 sub-committees will monitor the on-going needs of the hall and report to the
committee meeting via the chairperson elected to the management committee.
a) Building management team: overseeing in conjunction with council of all contract
and volunteer works of any building nature on the hall. To ensure that all volunteers
are covered by insurance and all regulations are adhered to. To ensure that all plans,
specifications, quotations and drawings are approved by the committee and by
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council prior to any work commencement. Throughout the project ensuring that all
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work and materials used are of a high standard and retain the heritage and usage
aspects desired by the committee.
b) Operations management team: working in coordination with the Executive; duties
including application of grants, fund-raising, completion of proposals and
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applications, hall co-ordination, employment of various services, at the direction of
the committee. Hall Coordinator duties include website maintenance, bookings,
diary/calendar, collection of fees, booking forms, entry, adherence of tenants to terms
of agreement, check supplies, reporting to committee. The hall coordinator will be the
Chairperson of the operations sub-committee and may request assistance at times
from fellow members of the sub-committee. The chair-person will be required to have
experience and skills in business management, websites and bookings.
6. Legal representative will be consulted for all matters of a legal nature.
7. Historical representative ensuring the heritage and memorial aspect of the hall is preserved
into the future.
8. JP and well-experienced community representative ensuring the smooth transition of
paperwork and community involvement.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 16
Section 18
3.9.3 Grants
1. There are a number of grants that the CMHA Inc. will be able to apply for during the year.
The most important will be those that contribute to the building works, for which the
Association will be eligible when tenure of the Hall is secured. The State Government
Gambling Community Benefit Fund Grant is the most significant of these and has 4 offerings
per year, for which building works associated with community buildings have a high priority.
In addition, other grants through Local, State & Federal Governments are available to fund
projects associated with e.g. the preservation and display of wartime memorabilia, for which
the Memorial Hall would be well placed, or for projects and events appropriate to the Hall.
COOROY MEMORIAL HALL: POTENTIAL GRANTS 2017
Highlights indicate urgent closing dates
Funding source Open Close Announced Commence Amounts
Local Government -
Noosa Council *
Community Project Grant
- Round 7 Feb 2017 (TBA) March 2017 May 2017 1/7/17-30/6/18 Up to $30,000.
- Round 8 Aug 2017 (TBA) Sept 2017 Nov-Dec 1/1/18-31/12/18 (Co-funding of
2017 (Delivery in 12 50% required)
months)
RADF –arts grants 1 May 2017 30 June 2017 Nov 2017 1 Jan 2018 Up to approx.
(Project Pitch) $15,000
Queensland Government
Gambling Community
Benefit Fund (GCBF)
- Round 92
t Approx. After $500-$35,000
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Now open 28 Feb 2017 5 months announcement
- Round 93 April (TBA)** 31 May 2017 from closing
- Round 94 July (TBA)** 31 Aug 2017 date
- Round 95 Oct (TBA)** 30 Nov 2017
Qld Anzac Centenary
Grants
“Spirit of Service” (smaller After Up to $20,000
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projects) announcement (10% cash co-
- Round 3 7 Feb 2017 11June 2017 Aug 2017 funding required)
- Round 4 12 June 2017 15Oct 2017 Dec 2017
$20,000-$80,000
“Lasting Legacies”
(larger projects) TBA
Celebrating Multicultural
Queensland Later 2017 TBA TBA 2018 $2000-$20,000
- Next round
Sports Grants
Federal Government
DVA– Veteran
&Community Grants Open all year Assessed 3 Up to$4000
Program- “Saluting their times per
Service” (CCG) - Minor year
* Noosa Council provides additional non -project assistance through: Water Rebates,
Three year Community Alliance Agreement, Building Insurance Cover, Three Year
Maintenance Agreement. ** Opens approximately 6 weeks prior to closing date.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 17
Section 19
3.9.4 Fundraising
Suggestions emerging from the committee and community thus far are as follows:
All Fundraisers prior to tenure will be committed to a “Save our Hall” fund and operation of
Cooroy Memorial Hall Association Inc. After tenure Fundraisers will be matching dollar for
dollar grants for the purposes of renovating the hall.
1. Community Donations
2. Donations via website
3. Cooroy Fusion Festival 13th May community stall applied for:
www.cooroyfusionfestival.com.au
4. Donation tin at RSL Club offered by RSL
5. Community Street Party; sausage sizzle; donations board to celebrate the start of
the project: planning now to incorporate into Cooroy Fusion Festival on 13th May
6. Once hall is open, some of the committee have music contacts who may be interested
in a fund-raising concert.
7. Charity Golf Day
8. Car-parking for Eumundi Markets: Position now offered and action in progress
9. Regular fund-raising dances
10. Community Raffles:
11. Trivia Night
12. Charity event at Cooroy Bowls Club in collaboration with Cooroy/Pomona Lions: planning
in progress.
3.9.5 Community Contribution
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1. CMHA Inc. will be going to the local community for donations and in kind goods for the hall
once tenure agreement has been achieved. However, in the meantime generous support is
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already indicated with the following businesses/persons having offered amounts or goods
below towards the saving of Cooroy Memorial Hall and the operations of CMHA Inc.:
1. Barry and Lyn Bayfield: $148 Incorporation fee and $25 initial website monthly fee
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2. Paul Kluck: $66 domain name fee
3. “Rifftone Music & Audio is equipped to quote and install any audio and visual
components required during restoration of the old place. Always admired our hall and
see real potential…. Gary and Tracey, Rifftone, 07 54426921”
4. Queensland Commercial Furnishings: $500 value of interior colour coordination
consultation and story boards. 07 5442 7013
5. Bunnings Noosa: ref. Duncan (Manager) Undetermined in the amount or content as yet.
However keen to donate into the new financial year.
6. Meat without Feet currently running a raffle in aid of Save the Hall fund for CMHA
Inc. with prizes to the value of $100 per month.
7. Offers to build the website free of charge received separately from Lyn Bayfield and
Ross Heilscher
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 18
Section 20
8. Offer of search engine optimisation for the CMHA Inc. website to the value of $1000
from Rod Ritchie.
9. Additionally, are offers of in-kind and reduced cost labour and materials to the building
proposal from builders, painters, plumber and electrician to name a few.
The following entities have tendered letters of support. Once there is a
determination on the future of the hall, businesses such as these have offered their
assistance financially and with in-kind materials. (Copies attached) Other
businesses will be approached once tenure is secured.
• Sunshine Mitre 10 Cooroy, Malcolm Gray, Manager. [annexure 4.]
• Cooroy Supa IGA, Anthony Zipf [annexure 5.]
• Ritek Building Solutions, Peter Kelly, Chief Executive Officer 27/2/17 [annexure 6.]
• Cooroy Rag, Brenda Gladwood, Editor [annexure 7.]
• Noosa Beverages, Peter Lavin Director [annexure 8.]
4. Financial
4.1 Addendum to CMHA Inc. Budget Forecast t
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1. Once the Cooroy Memorial Hall has been refurbished the CMHA Inc. will be in a position to
rent it to local groups and organisations. Submissions of interest from past hall renters have
been requested and expressed in those is the belief that the hall can and should be brought
back to a viable and vibrant state for which the town of Cooroy will be proud.
2. The budget forecast is based on a conservative 40% tenancy in line with other halls in the
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area. The rental income figure is based conservatively on the hall being rented 12 (average)
of the 18 available hours x 7 days a week. Estimating that it would be rented out for 40% of
that time, then the hours of use in a year would be 1747.
3. The rental income of the hall would depend on renters needs. If required use is only the floor
space for dancing or exercise, then the committee would be able to charge an hourly rate of
$20. If anyone required use of the kitchen to offer food, then the Association would charge
an additional fee depending on the level of requirement. A cleaning fee will be payable in
addition to hire fees. Weddings would be the best income earner. However, at this early
stage it is not envisaged that there will be more than 3 to 4 weddings in a year. This will
change once the hall is renovated and advertising is in place to entice people into a
magnificent heritage venue which CMHA Inc. believe this hall can be.
4. All users would be required to pay a bond which would be refundable provided no damage or
theft has occurred at the hall and provided the hall was left in a same clean and tidy manner.
The bond and rental will be payable in advance.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 19
Section 21
5. With these extra fees in mind rental income could be much higher than estimated in the
current budget. In the first year of operation CMHA Inc. have budgeted for a conservative
rental period of 1747 hours @ average of $20 an hour. This will give the Association a
turnover of $34,940. Add to this a few functions and weddings, and the committee is aiming
to increase turnover to closer to $50,000 per annum.
6. The expenses relating to the running of the hall will include public liability and volunteer
insurance. Quotes have been obtained from a local Insurance Agent and from an Insurance
Broker and the annual fees to cover the association is $1,800. This will cover the
Association for any event that is not covered by the hall renter’s insurance. All renters will
need to provide a copy of their certificate of currency for public liability insurance prior to
renting the space.
7. Consumables will include toilet rolls, hand cleaner and other requirements in the ladies and
gents and dish washing liquid and tea towels in the kitchen. The cost of these items was
gleaned from discussions with and referral to financial statements produced by the previous
Trustees. Anyone renting the hall and wishing to use the kitchen will have access to
crockery, cutlery, glassware and teapots for an additional fee, but will provide their own tea,
coffee and consumables.
8. Cleaning of the hall will be by contract with “The Greenest Cleaners” who have contracts
with council run facilities in the area. Rowland McKindlay who is the owner/operator of The
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Greenest Cleaners has told CMHA Inc. that he is keen to take on a contract with the
Association as soon the hall is ready to commence renting. Cost estimates at this stage are
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based on other halls in the area and will be confirmed once tenure is secured
9. Research carried out by discussions with the treasurer for the Cooroy Butter Factory and
liaison with other hall coordinators enabled the Association to budget for annualised
electricity, rates, waste disposal and water charges attributed to the hall.
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10. As council has indicated that they will be responsible for any major repairs to the property
once it has been repaired and refurbished, included costs for budgeted figures are for minor
repairs and upkeep. Council has also advised that there will be an annual maintenance
payment available to the hall managers similar to an amount received by other halls in the
area. This payment will help ensure the hall is kept in a clean and well-kept manner which,
in turn will attract users.
11. CMHA Inc. will install a keyless access system to the hall once it has been refurbished. This
will eliminate the need to have a key stored for access to the building and regular users will
be issued with a swipe key which can be coded and changed as required. $1,000 is budgeted
for installation of this system which would be a one-off cost and will pay dividends by
enabling access to the building in a secure manner. Back to base security is also an option
into the future.
12. The budget forecast is based on conservative estimates and projected profit of $10,850
enabling the Association to provide further enhancements to the hall and thus increase
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 20
Section 22
turnover which will ensure viability into the future. Some additional considerations for profit
budgeting would include audio visual equipment, replacement of tables and chairs, and
upgrades to the stage area to enhance the acoustics etc. Profit from year one will enable
provision for such upgrades meaning less fundraising and grant applications and potentially
less input from council once the hall has proved to be self-sustaining.
13. To ensure that the Association can break even and cover expenses the average rental would
only need to increase to $20.65 an hour or the hours rented would need to increase to 1,804
which is a small rise of 3.5%
14. Start-up costs for the Association amounted to the incorporation fee and web site set-up fees
which were paid by way of donation by members of the CMHA Inc. committee. This can be
reimbursed from profits once operations have commenced. Any other early startup costs
such as insurance can be paid for by donations received from local service clubs such as
Rotary who are working closely with CMHA Inc. during this period.
15. CMHA Inc. operations manager/hall coordinator will maintain an up to the minute web site
thus ensuring the public is aware of fund-raising and events, availability and contact
information as well as online application for hire.
4.2 Banking
1. Bendigo bank will hold the majority of CMHA Inc. funds. Commonwealth Bank, being a
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$10 monthly gateway/transaction account fee in comparison to $40 monthly fee with
Bendigo is currently the preferred option on cost basis for the gateway/transaction account
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required by the website’s online payment system and any card transaction.
2. Annexure 11 & 12 attached with further information
Dr
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 21
Section 23
4.3 Budget Forecast
Cooroy Memorial Hall Association Inc.:
Management after Refurbishment; Projected Profit & Loss Statement
(Expenses noted are relative to income projections)
Income
Rental of Hall $34,940.00
Council maintenance pmt. $12,000.00
Total Income $46,940.00
Expenses
Advertising & Promotion $400.00
Audit Fees $800.00
Bank Fees $400.00
Cleaning $9,000.00
Consumables $3,000.00
Electricity $4,500.00
Insurance $1,800.00
Keylock security system $1,000.00
Misc. equipment/furniture t $2,000.00
PO Box Rental $150.00
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Repairs & Maintenance $5,000.00
Security $500.00
Stationery & Postage $1,040.00
Telephone/internet $1,500.00
Waste disposal $1,000.00
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Water & Sewerage $3,000.00
Web Site Maintenance $1,000.00
Total Expenses $36,090.00
Net Profit $10,850.00
4.4 Profit Summary
Net Profit would enable consideration of expenditure for items not already budgeted which
may arise or may have been suggested by renters of the hall. This will see improvements
which will add more value and more revenue to the hall. In time, it could be reasonable to
suggest that the Cooroy Memorial Hall may be able to manage sufficiently on the income it
generates.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 22
Section 24
4.5 Start-Up Expenses
Incorporation Fee: $148 Paid by donation
Domain Name Fee: $66 Paid by donation
Website Hosting Fee: $25 Paid by donation
Insurance: approx. $1800 Budgeted
4.6 Break-even Analysis
Not including the budgeted council maintenance contribution, break-even is expected to be
achieved at $20.65 per hour or 1805 hours rented per year, a small rise of 3.5% required beyond
budget estimates.
5. Marketing
5.1 Market Analysis
1. Analysis of the needs of past and future prospective hirers of Cooroy Memorial Hall was
conducted by consultation process and included is a summary of that consultation in the
appendix.
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2. It was found that the previous rental system of $36 per session was not viable for some
operators and that hourly rates should be introduced for those hirers. It was also identified
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that many did not require the use of the kitchen or stage areas or required minimal use of any
facility other than the main floor, minimal lighting and power and therefore low cost to the
hall. This saving passed on to small operators will contribute to the overall profit of the hall
by increasing occupancy rates and staying percentage.
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3. Proposed rates were discussed in comparison with other local halls such as Eumundi,
Cooran, Montville, Yandina, Tewantin, Tinbeerwah and Woombye. Woombye at the lower
end, is a beautifully renovated hall of similar but not quite as large size with similar facility
at a cost of $15 per hour (air-conditioned). Eumundi at the other end of the scale is $23 per
hour, smaller but beautifully renovated, air conditioned and well appointed. See attached
schedule of Eumundi Hall 6.3.1 The rates for Cooroy have been decided to settle at $20 per
hour with various additions and considerations as the draft rental documents included in the
appendix. A proposed cleaning rate of 10% will be applied to all bookings.
5.2 Consultation
1. During consultations with past and prospective renters, their views of fees and charges,
viability were discussed in relation to retaining their business. Marketing strategy of CMHA
Inc. is to produce and promote fees and charges that will both cover costs for the hall, and
provide viability to renters. The hall’s, once refurbished heritage features will be a major
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 23
Section 25
selling point. Renter perspective did suggest the noticeable need for a facelift in order to
improve on marketing. Another sales pitch is the offer of free advertising of classes and
events on the CMHA Inc. website.
2. Below is an example of renter feedback:
Cathy Tapper: “Yes, I am interested in Hiring the Hall. I would provide Zumba fitness
classes. I would be keen in being part of a Fundraiser. A reasonable hire fee with community
based activities offered would make the use of the hall affordable. (Hourly rates $10-20) (1/2
day rates $50) (full day rates $100).”
Gary & Tracey Rifftone: “In regards to a recent post on Facebook, we'd like to let you know
we are interested in using the hall for live music events 3 or 4 times a year. We'd happily pay
up to $400 per event (not sure on current venue charges within the area).
5.3 Competition
1. Cooroy Memorial Hall VERSUS other local halls: Cooroy hall has attributes that other halls
are lacking. A large timber floor, untouched and perfect for dancing of many types; Natural
ventilation; Flexible hours and availability; Great location; Appealing presentation on
completion; Heritage character; a welcoming committee.
2. Eumundi is the closest competitor hall on all of these levels, but lacks many of these features
whilst it does have other features such as air-conditioning mezzanine level, and an extensive
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stage area and facility. Eumundi’s rates system is quite complicated but has good elements
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we could draw from. Base rate is $23 per hour
3. Cooroy Primary School boast large size; modern attributes but lacks availability, reliability
of booking; proximity to town; suitable floor surface for many community activities.
4. Tinbeerwah lacks proximity to town and size is smaller $30 per half day
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5. Tewantin has a great timber floor, good position, air-conditioned, slightly smaller $20 per
hour
6. Cooran and Pomona very similar but lack the heritage features of Cooroy
7. Woombye beautifully renovated, close proximity, closer to larger population, air-
conditioned, only slightly smaller, outdoor toilets. $15 per hour
8. Yandina RSL hall beautifully renovated, smaller, lacks some proximity, air-conditioned was
$13 per hour before air-con installed.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 24
Section 26
5.4 Marketing Strategy
5 Signage at the hall
6 Free advertising in local media such as produced by RSL club, Chamber of Commerce,
Noosa Shire Council and other local organisations
7 Website will offer history, marketing and will collect payments and donations regarding the
hall.
8 Website construction has commenced and expected to be published and operational by April
2017.
9 Production of a leaflet that can be offered in local information kiosks, local businesses, at
exhibitions and festivals. Constructed as attached in appendix and ready for commercial
printing.
10 Editorials and media release in local papers ongoing from date of incorporation. Wonderful
assistance and support has been received and welcomed by the association.
11 Facebook and other such media via CMHA Inc.’s own page and other community Facebook
entries; https://www.facebook.com/cooroymemorialhallassociationinc now constructed
and updated regularly.
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12 Our Town Apps <[email protected] comments & offer of marketing as below:
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“Looks like some good response on the Chamber FB page, just about 3000 people reached so far.
I forgot to mention yesterday, and I am sure Danielle may have mentioned it in relation to chamber but I
am happy to put anything I can on the Cooroy App – it’s actually leased by the Chamber but I do all the
updating so it might be something else to put in for the council when you talk about marketing and we
can put the events etc. on there as they come up.
Dr
I also run a number of email newsletter lists for local businesses either through Chamber, Danielle &
Firefly solutions or my own business and would be happy to lend my experience in this as part of a
marketing effort as well. Good luck and feel free to contact me if you need to.
Cheers for now
Andy”
VP Cooroy Chamber of Commerce,
Andy Flitter, Our Town Apps, 0423980601
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 25
Section 27
6. History
6.1 A Dedicated Memorial
“Re the Cooroy Memorial Hall, a Dedicated Memorial:
I had located the reference from my earlier research which I share with you.
Brisbane Courier Friday 20 August 1926 P.12
Country News
Cooroy
Memorial Hall and School of Arts
The first function in the Memorial Hall and School of Arts took the form of a
Dedication Service on Sunday Morning.
About 230 were present representing all denominations.
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The Rev. R. St George (Church of England) and Mr Acheson (Methodist)
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conducted the service.
(This dedication Service was held on the Sunday, 5 days previous to the Official
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Opening on Friday 20 August 1926.)
Over the years, the Anzac Memorial Service has traditionally been held in the Hall
where Honour Boards display names of the fallen of WWI, in whose memory it
was built.
‘We Must Remember’
I.E. (Betty) Sutton
AdvDipLocFamAppHist”
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 26
Section 28
6.2 History of Cooroy Memorial Hall
The History of
COOROY MEMORIAL HALL
The First School of Arts and Temporary Post Office 1914: now forms the kitchen dining area of the current hall
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1. The story of the Cooroy Memorial Hall goes back to the early 1920’s with a population
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growth in the district, the community desired a larger building and a Memorial Hall was
suggested. At a Returned Soldiers meeting in March 1921, it was agreed that the park
adjoining the School of Arts, was the most central and suitable site for a new building.
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2. New by-laws were drafted whereby the RSL was represented on the Park Trust. On 25
April, 1925, an Order in Council was issued permanently reserving allotments 1 and 2 of
section 15, for School of Arts, Recreation and Memorial Hall under trusteeship of AS
Douglas, WR Archibald, GW Edwards, J Fisher and WHG Barnes.
3. The RSL and Citizens Committee began fundraising in earnest. Members worked
tirelessly at raising money throughout the district. Local timber was sourced for the build
and was milled at the local mill; the builder was local and the community chipped in as
labourers throughout the build.
4. On 20 August 1926, the Memorial Hall was opened by Major E Costello DSO, the Major
had served in the 11th Light Horse Regiment. Sometime later the School of Arts building
was moved and added to the south-east corner of the Memorial Hall which is known to
locals as the old supper room. It had its own entry and was walled off from the Hall being
used by Council for their meetings.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 27
Section 29
5. During WW11 there were several army camps within the vicinity of Cooroy, not only the
Australians but also the Americans. Some were camped at the showgrounds and had
trenches dug which were used for training, and all the troupes assembled at the hall
before being deployed to New Guinea. There were many dances during this time to help
with morale and entertainment; the old hall must have rocked!
6. Over the years, the Hall has been the venue for various community events which includes
the Digger’s Ball, Dawn Service, the infamous Two Up games on Anzac Day to name a
few. There were many Clubs and Dance Schools using the hall. Gymnastics, Badminton
and Boxing, Ballet, Tap, Ballroom, Irish Dancing and many other forms of Dancing and
exercise. All school concerts and speech nights, the picture theatre or movie cinema as it
is now called; Indoor Bowls is another.
7. Licensed balls were a big-ticket number that packed the hall to capacity. At this time an
extension was added the hall’s Eastern side along with a bar and toilets. Many concerts
and the monthly dance were crowd pleasers. The Blue Light Disco is a hit with the
younger generation run by local Police.
8. The big events such as the Woodworker’s Display and workshop is a two-day event, the
Orchid Display, another two-day event, the Genealogy Society with the Back to Cooroy
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event being another full day. One of the Church groups had a yearly booking for a three-
day convention, the many wedding receptions that were held in the hall and the twice
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weekly markets. The hall was even opened up and used as shelter for stranded travelers
caught in floods on the old Bruce Highway.
9. In 1979, to allow for the building of the new RSL premises, the reserved on which the
Memorial Hall and Club stand was transferred to the trusteeship of the RSL & Citizens
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Club. The last twenty odd years has seen the hall used by many community groups. In
1988, under a community Employment Program, in conjunction with council, the hall
was described as COOROY’S GREATEST COMMUNITY ASSET. This appears to be
the last documentation of any kind of maintenance done. This hall can still bring in the
big-ticket events. However, it requires money spent on it to greatly improve the whole
building, internal and external, creative thinking for the use of the hall and to be self-
sufficient.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 28
Section 30
7. Appendix
7.1 Miscellaneous Documents
7.1.1 Copy of Incorporation Document attached [annexure 10.]
7.1.2 Copy of Abn. Document attached [annexure 9.]
7.1.3 Copy of Draft Cooroy Memorial Hall Conditions and Hall Hire Costs [annexure 1.]
7.1.4 Previous and Interested Renter Contact/Feedback Analysis Report attached. [annexure 8.]
7.2 Summary of Past/Prospective Renter Suggestion feedback
Results of consultation with previous and prospective renters;
Renter suggestions as below:
1. Layout change that would see the disability toilet entry not visible from the dance floor and stage.
2. Move the bar area to accomplish item 1. Bar could dual purpose as a meeting room bench.
Create an entry to the toilets behind the bar area, move the tables to a store room behind/beside the
bar area. Easy access to the disability toilet is paramount. (Richard currently drafting options for
presentation to committee and council). Committee thus far expressed the desire for minimal
structural and plumbing to achieve this. A suggestion to move the bar closer to the kitchen was
proposed but dismissed re congestion/plumbing/construction concerns; decided closer to the current
position was preferred option. The decision was made to reduce the size of the bar area for now to
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accommodate regulation toilets. At some later date these ideas may be revisited, particularly as
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wedding and similar events increase.
3. Committee agree that any room divider must be able to be fully opened as are the existing folding
louvre doors. The natural ventilation of the hall must not be inhibited.
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4. Dressing rooms to the sides of the stage rather than storerooms; preferably with basin and mirrors
especially for the ladies. More space to the sides of the stage in the wings.
5. Better access to the stage particularly on the right-hand side (make same as the left with stairs rather
than a drop-off)
6. Power points that may be better positioned or more of for ease of use
7. Better acoustics (needs more investigation) perhaps the stage could better project the sound.
8. The dancefloor must remain a timber dancefloor as many users require a timber dance floor.
Aesthetically this is part of the heritage attributes of the hall.
9. The natural ventilation from any windows must not be inhibited. No mention has been made of air-
conditioning; the hall is well designed to catch natural breeze for cooling and ventilation
10. Warming in winter could be a consideration
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 29
Section 31
11. The western sun is an issue. Blinds are required for western windows fronting the street.
12. Entry areas at the front and rear doors to prevent rain entering in and a place of shelter for those
coming to the hall prior to opening.
13. Popular suggestion seems to be external doors to the porch area outside the ticket office. This area
could incorporate the porch, ticket office and upstairs projector room for display of memorabilia,
historical notes, photos and artifacts, perhaps a mock-up projector room. Comments from the RSL
sub-branch suggest use of the projector room as a storage area; but the committee preferred option is
to have the memorabilia displayed. Feedback from RSL sub-branch (Ian Whisker) as follows:
“The Cooroy Pomona RSL Sub Branch could be interested in storing some memorabilia in the
area behind the ticket office.
We haven't started any planning for events in 2018. If we were to put on a special event or
exhibition it would be in November 2018 to commemorate the end of World War I.”
14. This section of the hall is separated from the main hall with existing doors and could be opened or
closed at will for a visitor information, mini-museum type area to be established, centrally located in
the main street. While the library also serves some of this purpose, the hall is better located and easily
found. Whilst there most will spend time/money in other business venues.
15. A regular cleaning person, new brooms, basic cleaning equipment, and vacuum cleaner.
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BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 30
Section 32
7.3 Comparison Documents re Hire Rates & Conditions
Photos of Eumundi Hall as comparison regarding rates
7.3.1 Current Eumundi Hall Rental Rates at 1 July 2016
Casual Hire - For small groups, workshops and meetings
$33 per hour - minimum of 2 hours
Regular Hire - During School Term (weekdays/evenings) For small groups, workshops and
meetings
$25 per hour - minimum of 2 hours
Casual and Regular Hire Community Rate - must be a not for profit group or association
$22 per hour - minimum of 2 hours
Meetings, Workshops, functions with over 30 people: enquire using the form for costs which
will be based on expected numbers and the type of use
Large Functions, Events, Weddings are a minimum all day hire: Please enquire using the form
Setup/take down times outside booking day/s will be charged for
Special rate for not for profit/community groups please mention your community organisations
name in the form
Conference Venue Hire - By negotiation - depends on number of days/facilities used
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Use of bar extra cost: Bar has large fridge and glass washer. All breakages and missing glasses
must be paid for
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Kitchen area: Extra costs involved depending on equipment used
Bond - All hirers are required to pay a bond: Amount will depend on use - fully refundable if hall
is left clean and tidy with no damages or lost items
Conditions of hire attached Annexure 2a
7.3.1 Montville Village Hall hire rates/conditions attached [Annexure 2.]
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../../Downloads/MVA-Function-Hire-Costs-Conditions-v7-web-2pgs(2).pdf
7.3.3 Tewantin Masonic hall $20 per hour including Air conditioning, smaller size but not
much, well equipped kitchen, good condition, good timber floor surface
7.3.4 Yandina RSL Hall or School of Arts $15 per hour Smaller but good condition, good
timber floors
7.3.5 Woombye School of Arts Hall $15 per hour including Air conditioning, smaller size
between the posts but not much, best dance floor surface, well equipped kitchen, excellent
condition, not people friendly committee.
7.3.6 Gheerulla Hall $10 per hour; Basic, smaller but fantastic floor surface for dancers; 20km
from town
7.3.7 Valdora Hall $15 per hour as above, Basic smaller but good floor, 15 km from town
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 31
Section 33
7.4 Hall Hire considerations
1. Considerations and Discussion regarding proposed structure of Hire Fees:
2. Supporting a conservative $20 average hire rate per hour for budget purposes:
3. On the basis of halls summarised, once re-opened to proposed standard, Cooroy would fall
within the average fee rate for condition of approx. $15:(easy to rent) to $25 per hour: (more
difficult to rent, not as likely to repeat but worth a try). Cooroy hall rates therefore can
conservatively support $20 per hour for basic rental with various additions, etc. A suggested
10% cleaning fee could be applied to all bookings giving a User pays system whereby if the
main floor is used for e.g. @ $20, cleaning is only required of the main floor and $2 per hour
is sufficient to cover any normal cleaning cost. If for e.g. the kitchen is hired in addition, then
the % cleaning fee will include the extra for the kitchen cleaning; likewise, a bar which
generally does include spillage cleanups and for that reason could command a higher
additional fee. Montville are charging $260 cleaning fee for functions, $500 bond without
alcohol and $1000 with alcohol. A percentage fee would balance the cleaning cost more in
relation to the hiring and actual cleaning costs.
4. Consideration of renter’s needs is prudent strategy. Some will require the hall for only 1.5
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hours at a time and only use the main floor. Rather than take the option of charging one
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renter for 2 or 3 hour blocks using an entire hall, as has been done previously, 2 renters could
be paying for one block each, making the renter’s activity more viable and further
encouraging the renter to stay and tell others to come.
5. Below is a possible fee structure currently under consideration:
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This structure is based upon the number of attendees, again user pays and is simple and clear
to understand.
a) For hirers with less than 100 attendees and use of the main floor only:
b) For hirers with more than 100 but less than 500 attendees these fees should double.
c) For hirers with more than 500 attendees these fees should triple
d) Where attendance was greater than expected, and bumping into the next fee category, an
additional fee/donation would be greatly appreciated by the hall.
e) For not-for-profit hirers, benefiting only the community, the fees should be halved or
free; to be determined on application.
f) Additional to the above and subject to the same multiplier would be kitchen use, etc. as
the attached schedule. More people creates more cleaning and consumables. User pays by
having increased rates for increased numbers.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 32
Section 34
7.4.1 Putting the theory to the test:
1. A wedding hirer may tick on the booking form: less than 100 people, main floor, kitchen, side area for half day
rate from midday to midnight, tables qty 10, chairs qty 100, crockery/cutlery/glassware qty 100, serving platters
qty 10. The fee is not complicated and the calculation would be: $60 + $5 + $20 + $100 + $100 + $10 = $295
plus 10% cleaning = $324.50 for an average small half day wedding hire with no bar. That is competitive. With
a bar say half day/4 hours with cleaning, the additional bar cost would be $176 (sufficient to cover the
accompanying clean-up of spillages, etc. for most events of this type)
2. A community group hirer is holding a meeting of 3 hours duration. The meeting expects 30 people and charges
an annual membership fee to cover such costs. They require only the side area & the kitchen to serve tea and
coffee. Cost calculation $5 + $5 + $20 + 10% cleaning = $33 The club should realistically be able to cover such
fees.
3. An exercise class instructor would like to hire the hall for a one hour class with less an average turnout of 5 to
15 people. 15 mins to set up and 15 mins to pack up. Only the main floor and toilets are required. Calculation
would be $20 x 1.5 = $30 plus 10% = $32. With 5 people that’s just affordable if the teacher hasn’t needed to
travel far. In Cooroy, public advertising of the class is difficult and expensive. If CMHAI made that easier with
free advertising on the website and at the hall that would make an enormous change for renters in the numbers
attending their classes and make these fees a more viable proposition.
4. A community organisation decides to run a dance or concert to raise money for a local charity. The band is
going to cost $500 and 80 people are expected at $14 per person. Stage and main floor will be used at half day
rate and supper will be served using 2 tables. Rate calculation would be $60 + $5 + $5 + $10 + $50 + $50 +
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10%. The fee total would be $198 leaving the operator with a small profit if a private operator. If the fees were
halved on not-for-profit eligibility, then reasonable money would go back to the community; enough to make it
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worth another try.
7.5 Proposed Booking process
1 A hirer would contact hall coordinator via an online enquiry form below, in person or by
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phone, Facebook message or email to [email protected] (which will also
link directly from the website. The hirer would be assisted to complete and return either an
online form, word document file or printed copy.
2 The coordinator would check the bookings for availability, confirm pricing and any other
relevant details. The hirer could pay in person by cash, by transfer to a transaction account,
by card payment where the coordinator would enter details of the hirer into the website’s
payment gateway facility or the hirer could complete the payment through the gateway
facility themselves with instruction from the hall coordinator. This would be a simple process
of selecting available items or amounts for hire, the items would appear in a checkout and
card payment could then be processed. (a demonstration site will be available in coming
weeks at www.cooroymemorialhall.com)
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 33
Section 35
7.5.1 Draft booking form could look something like this:
Cooroy Memorial Hall: Booking Form and Related Information
To Book the Memorial Hall
Please make an enquiry to book the hall by completing the information below.
On receipt of the form, booking availability and confirmed pricing will be notified
Bond and Insurance are required by all hirers of Cooroy Memorial Hall: If this cannot be produced with
current certificate of currency please obtain before completing any further. This must be sighted before
the rental period commences.
Organisation
Name
Your email
Your phone no.
Purpose/use of hire
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Est. number of people attending
Do you plan to have food?
Yes
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No
Do you plan to have drinks?
Yes
No
Do you plan to serve alcohol?
Yes
No
Do you plan to sell alcohol?
Yes
No
Preferred day of the week or date/s of hire
Start/finish time - Min. 2-hour booking - allow 1/2 hr. ea. side for setup/tidy up
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 34
Section 36
Your requirements
Basic Hire of Main Floor Area
Basic Hire of Stage
Basic Hire of Kitchen
Tables: how many? ……
Chairs: how many? …...
Crockery and cutlery: how many? ……
Use of bar - glasses, fridge and glass washer use
Other please specify: …..
Other please specify: …..
Please leave any other comments or questions
Office Use Only:
Total Rental Quoted: $ ………………………………..
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Insurance Sighted: Signed……………………………..
Bond Paid $…………………………………………….
Current Hall Rental Rates/Conditions draft attached
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•
All payments are to be paid to Cooroy Memorial Hall Association Inc. Fee
payments are used for the purpose of operating and maintaining the Cooroy
Memorial Hall for the Cooroy and District Community.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 35
Section 37
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Cooroy Memorial Hall
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Markets, Classes, Marketing
Meetings, Training, Fund-raisers
Dancing, Exercise, Concerts
Exhibitions, Festivals
Memorial Celebrations,
Two-Up, Boxing
Church, Weddings, Events
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 36
Section 38
7.6 Examples of renter/community enthusiasm and support:
(All of them have been very similar)
From Danielle Taylor, Cooroy Chamber of Commerce Inc:
1. Would you be interested in renting the hall or using the hall for a not-for-profit meeting or event?
(If so, I will be sending you an expression of interest form soon) Yes, the Cooroy Chamber of
Commerce would use the hall for a few events a year; e.g. networking nights, meet the candidate’s
nights and possibly for events like Australian Body Art Festival.
2. What rates have you been paying and what rates would you consider to be more suited or fair to
your purpose? We previously did not pay any fees to use the hall but we’d be happy with something
like $20/hour or $150/day.
3. What days/times/frequency do you need the hall when it opens? Mostly we use it after hours on
weeknights for a couple of hours. But for something like an event it would probably be over a
weekend.
4. What facilities of the hall would you be looking to use? Eg. film screen, chairs, tables, lectern,
white board, crockery, kitchen, stage, dressing rooms, etc. Hall, chairs, tables, toilets.
5. How many people attend your session on average? 60 to 100 for networking nights, several
hundred for meet candidate’s nights or other public meetings, thousands for events.
6. Do you have any suggestions for improvements to the existing hall that could benefit you as a
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user of the hall? Having it open would be a good first step. Looking at acoustics at some stage
would be good. Nicer toilets too.
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7. The hall will require significant funding and in kind materials. Are you interested or in a position to
offer donations, your time as a qualified tradesperson, sinks, toilets, basins, mirrors, toilet roll
holders, sanitary disposals, bins, brooms, vacuum cleaner, dance floor sanding and coating, wall
fixings for pictures, picture framing, display stands/cabinets, paint, floor covering for the kitchen,
kitchen items such as crockery, cutlery, serving dishes, urn, microwave, hotplates, oven, tapware,
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plumbing supplies, electrical, light fixings, fans, fridge, kitchen cupboards, in built speaker system,
locks, security system, plants, soil, mulch for a new garden, blinds for the western windows, building
materials, gravel or bitumen etc. for the carpark, more historical and memorial items for display, a
fund-raising idea or event, engraving and plaques for recognition of donations, a
board/tree/thermometer idea in front of the hall recognizing the money raised so far, advertising,
promotion of events and activities? .... or anything else I've missed You can be assured your
donation will be recognised and published. If you are a business, you will get free promotion in
exchange for your gift.
8. Also have half an idea forming in my head, along with a few other members of the committee, for
a huge celebration of Anzac 100/ hall opening/ Memorial event showcasing some of the interesting
collection that was housed in the hall, what we know about these memorabilia and the history of
the hall. Bring people to the town who have had past connections to the hall and its history. Grand
Ball, a bigger street parade, collectors, stalls, etc.: a real old-fashioned all involved town/shire
event. Anzac Weekend 2018?? All ideas and input gratefully received. We may apply for a grant for
this if we can formulate a plan and ideas in conjunction with the RSL and the sub-branch. Just a
hatchling idea. Let me know what you think. Something to celebrate the opening of the hall would
be great. Do it as a fundraiser too. Get entertainers to volunteer, have raffles and other fundraising
ideas (Eg buy a plaque, auction, donations, etc.). I think it should be separate to Anzac Day (there
isn’t any such thing as Anzac Weekend) – that should be about our service men and women. If you
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 37
Section 39
want to do an Anzac event do it with the RSL but don’t make it a part of the re-opening of the
hall. The re-opening of the hall should be a stand-alone event for the community to celebrate the
achievement and should be within a month of the doors opening (which hopefully will be well
before April 2018).
Please feel a part of this project; any help is good help and very much appreciated. Together
we will have our hall open soon. The more offers and information I have to put with our
proposal the better.
And if you can get anything to me this weekend even better. If it's later on, please also send
as it will be needed into the future also. Make sure you check the feedback that’s going on
the Cooroy Facebook page: https://www.facebook.com/Cooroy/posts/1616660511684504 (a few offers of
support and indications of usage and that post has already reached more than 2,300 people
overnight).
Good luck with it all!
Regards
Danielle Taylor, President, Cooroy Chamber of Commerce Inc
0403 023 802 www.cooroy.com.au
From Cooroora Woodworkers Club Secretary, John Sturtz:
I got a copy of your email regarding Hall from Bill Todd and although matter has not been
discussed by the Club [Cooroora Woodworkers Club] I thought a brief response was
appropriate given your timing. t
2. Not sure what rates we have paid
3. Club has used Hall for over 20 years for our annual "Wood and Show " - required all day
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for Thursday, Friday and Saturday of Mother’s Day weekend in May And would like to do
so when Hall Re-opens.
4.Have used floor and stage, chairs, tables, kitchen in past
5 Number attending - not sure but must be over 1000 during the 2 days [ People from
throughout SE Qld as we run the only ' inter- club ' competition]
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6. Kitchen needs upgrade, access to the stage could be improved and electrical power points
[possibly overhead] provided away from the walls.
7. Some assistance from CWC may be possible but not discussed yet.
8. Event on Anzac Day 2018 seems to be a good idea [as it sets a target date] and imagine
Club would be happy to participate in some way.
Even though this is bit rushed, I hope it confirms CWC's continued interest in use of the Hall.
Regards
John Sturtz
Secretary Cooroora Woodworkers
Club
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 38
Section 40
7.7 Definition of Roles
7.7.1 Role of the President (Chair)
Charged with providing leadership and direction to the Committee, the President is
responsible for ensuring that the Committee fulfils its responsibilities for the governance and
success of the Association. He/she also works to optimize the relationship between the
Committee, any paid employees, volunteers and other members, and to achieve the
Association’s agreed goals. The President is generally the spokesperson for the Association
and should work to maintain key relationships within and outside of the Association.
7.7.2 Role of the Vice President (Vice Chair)
The Vice President is responsible for assisting the President to fulfil his/her responsibilities
for the governance and success of the Association. This may mean chairing meetings at
short notice. The Vice President role is commonly regarded as preparation for the next
President. At times the Vice President will need to work with the President to help him/her
understand concerns and alternative points of view within the Association.
7.7.3 Role of the Treasurer
The Treasurer is responsible for the financial supervision of the club to allow the Committee
to provide good governance of the Association. The Treasurer is the chief financial
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management officer whose tasks include the preparation of annual budgets, planning for the
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organisations financial future and monitoring the organisations revenue and expenditure. It is
desirable that the treasurer is well organized and possesses a level of financial expertise.
7.7.4 Role of the Secretary
The Secretary is responsible for the documentation and communication of the activities of
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the Committee. The secretary is the primary administration officer of the Committee and
provides the links between the Committee, members and outside agencies. The Secretary
should be a good communicator, maintain confidentiality on relevant matters and have the
ability to delegate tasks and supervise others. Amongst the Secretary's tasks are to prepare
agendas, prepare and distribute minutes, receive and disseminate correspondence to and from
the Association etc. Sometimes associations find it better to split the administrative roles to
have a Correspondence Secretary, Minutes Secretary etc.
7.7.4 Sub-Committees
For efficient and effective use of both time and expertise, smaller working groups or sub
committees may be established. A Working Group is usually one established for a finite
period to undertake specific tasks, whereas a sub-committee is generally required on an
ongoing basis and forms part of the essential governance responsibilities. CMHA Inc. for
building and for business operations (also encompassing hall co-ordination) Specific to
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 39
Section 41
CMHA Inc., sub-committees are permitted to attend committee meetings for the purposes of
more balanced input to considerations and decisions.
7.7.5 Building Sub-Committee
Chair will be represented on the Committee for the purpose of reporting sub-committee
activities. A report will be delivered at each meeting. Building sub-committee will be
responsible for any matter relevant to works of a building nature including written reports
and proposals.
7.7.6 Operations Sub-Committee
Chair will be represented on the Committee for the purpose of reporting sub-committee
activities. A report will be delivered at each meeting. Operations sub-committee will be
responsible for any matter relevant to business operations including written reports and
proposals, important business documents, website. Grants applications and Fund-raising are
also the responsibility of the Business Operations sub-committee in liaison with Treasury.
Chairperson of this sub-committee is responsible for Hall Coordination, that position having
been encompassed in the role of Operations Chair at date of election. Hall Coordinator
responsibilities include anything relevant to hirers of the hall: Bookings, reporting on their
behalf to the committee and reporting back to the hirer. No committee/sub-committee
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member is permitted to take preference of a booking over another person nor remove a
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person from a rental time to suit themselves. If a member has a prior booking that was
documented prior, then the member may retain that booking.
7.7.7 Specialty & Independent Committee Members
Members charged with special advice responsibilities as well as contributing to the meeting.
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CMHA Inc. have 3 such members, responsible for
• Historic/R.S.L.
• Legal/Media
• Community engagement/Procedure
7.7.8 Absent events
Excepting the president who has a vice, other committee members should themselves
nominate another member of either the committee or the sub-committee to fulfill any duties
necessary in the case of absence. If absent without notice, the committee should nominate
another member to fill the roll until return or in the case of sub-committee, another member
of that sub-committee. For specialty member, another member with the relevant skills
required.
Any other rulings would be according to the model rules and State Govt Fair Trading’s
“Smart Business” booklet advice.
Above has been a collation of research from various reliable internet sources, meeting discussions and decisions and State Govt. Fair
Trading booklet.
BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL MARCH 2017 40
Section 42
7.1.3 Annexure 1 Part 1
Conditions of Hire
The hirer of the Cooroy Memorial Hall acknowledges 10. A variable bond will be depending on event type.
and accepts the following conditions regarding use of the Bond will be receipted & returned in less than 7
working days.
Cooroy Memorial Hall and it's facilities.
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11. Any hall access keys or cards are to be returned to
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1. All exit doors must be unlocked for the duration of the Hall Coordinator as instructed.
occupancy of the hall to comply with fire safety
regulations. 12. Before vacating the hall the hirer must ensure that:
2. The hirer is responsible for alerting all occupants All windows and doors are properly locked.
of evacuation procedures and compliance of such All taps, appliance, fans, hot water power points are
in the event of an emergency turned off.
Failure to comply with the hall conditions will result in
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3. Cooking is not permitted; Food may be prepared
the forfeiture of all or part of the bond sufficient to cover
off site and warmed or chilled only.
any associated costs.
4. Alcohol may only be served with adequate
The Cooroy Memorial Hall is jointly operated by Cooroy
permits sighted by the Cooroy Memorial Hall
Memorial Hall Association Inc. volunteers under tenure
Assn. Inc. prior to the function. All regulations
agreement with the Noosa Shire Council.
must be observed.
5. Smoking is strictly prohibited within the hall or it’s
grounds CMHAI
6. Music and Noise levels are to be within local
noise abatement regulations, ceasing noise by
12.00 pm and vacating the hall by 12.30 pm
By the Community : For the Community
7. All breakages and damages must be paid for by
the hirer Contact
Lyn Bayfield 0402052558 www.cooroymemorialhall.com
8. The hirer shall ensure all furniture, appliances,
and equipment are returned to their appropriate [email protected]
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storage area in same condition at time of entry.
Alternative Phone: 0414828518
9. The hirer shall remove all rubbish and leave the Fax: 07 5442 7013 RA
hall in a clean and tidy condition including kitchen
and toilet areas.
Committee E-mail: [email protected]
CMHAI Conditions & Hall Hire Costs; Effective May 2017
FT
Section 43
7.1.3 Annexure 1 part 2
Hire Charges
Main Floor & Toilets only. Additional Hire Charges
Kitchen, Dining, Stage, Tables, Chairs, etc
Less than 50 Attendees per function, event or class
Kitchen /Dining Facilities $20 per hour
Hourly Rate
3 hour Rate
$20
$40
Stage
t $5 per hour
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Tables $2 per each
1/2 day Rate $60
Chairs $1 per each
Full day Rate $100
Crockery/Cutlery/glass etc $1 per set
More than 50 Attendees but less than 100
Bar incl. facilities $40 per hour
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Hourly Rate $40
Other equipment $ p.o.a.
3 hour Rate $80
Storage area under Hall $100 per year
1/2 day Rate $120
Compulsory Cleaning Fee 10% of total
Full day Rate $200
Not-for-profit/Community may attract discount to be
determined on application. 100% of fees are allocated to
More than 100 Attendees (Please double if over 500)
future maintenance and improvement of the hall.
Hourly Rate $60 CMHAI
3 hour Rate $120
Cooroy Memorial Hall Association Inc.
1/2 day Rate $180
Full day Rate $300 Contact www.cooroymemorialhall.com
Lyn Bayfield 0402052558
Weekend Rate $500
Full day includes 6am to 12 midnight
[email protected]
Alternative Phone: 0414828518
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Weekend includes 6am Sat to 10pm Sunday
Fax: 07 5442 7013 A F
Set up fees apply at above rates for day/night before
Committee E-mail: [email protected]
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CMHAI Conditions & Hall Hire Costs; Effective May 2017
Section 44
7.3.1 Annexure 2 Part 1
VENUE HIRE
Conditions of Hire
The hirer of the Montville Village Hall
9. The hirer shall remove all rubbish from the hall and
its surrounds. Montville
acknowledges and accepts the following
conditions in relation to the hire and
10. The hirer shall ensure the hall is left in a clean and
tidy condition, particularly the kitchen and toilet Village Hall
use of the Montville Village Hall and its
areas.
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11. A $1000 security bond is to be paid before the hire.
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immediate surrounds. This bond will be returned within 7 working days
1. All exit doors must be unlocked for the duration of the hall hire.
of occupancy of the hall to comply with fire safety 12. The hall key is to be returned to the Hall
regulations. Coordinator upon completion of the function.
2. The hirer is responsible for alerting all occupants 13. Before vacating the hall, the hirer shall ensure:
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as to the evacuation procedures and ensuring ~ all appliances, lights and fans are turned off;
compliance with these in an emergency. ~ all taps and the hot water are turned off;
3. Cooking is only permitted in the kitchen with ~ all doors and windows are secure.
approved kitchen appliances.
Failure to comply with these conditions may result in
4. Alcohol can only be sold with the appropriate the forfeiture of all or part of the refundable security
permit, a copy of which must be provided to the bond paid.
Montville Village Association prior to the function.
Note: The Montville Village Hall is heritage listed and is
5. Smoking is prohibited within the hall and its
maintained by Montville Village Association volunteers
surrounds.
for and on behalf of the Montville Community.
6. Music and loud noise must cease at 11:30 pm and
Contact
the hall must be vacated by 12:30 am to comply
with noise abatement regulations.
Ruth Kuss 0429 997 771
7. All breakages and damages are the responsibility [email protected]
of the hirer.
8. The hirer shall ensure all furniture, appliances and MVA Function Hire Costs & Conditions
equipment are returned to designated storage Version 7; Effective Jan 2016
locations in a clean and operational condition.
COMMUNITY PLANNING | COMMUNITY GATHERING www.montvillevillageassociation.com.au
Section 45
7.3.1 Annexure 2 part 2
Function Hire Costs Other Hire Charges:
Table Cloths $10.00 each
Montville
Place settings (Glassware,
Crockery & Cutlery) $5.00 per head
Village Hall
Chairs $2.00 each
Tables $10.00 each
Coffee making facilities
t $50.00
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Full kitchen facilities $200.00
Weddings: Large Marquee (50 people) $500.00
$800.00
Full Day Hire of Hall Small Marquees (20 people) $200.00 each
(Inclusive of 1 ½ day hire, kitchen use)
Chandeliers (2 large 4 small) $250
Up to 12 tables of materials (chairs, tables,
$720.00
crockery, cutlery, glassware) @ $60 per
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table. (Hall capacity is for 100 people) Community Groups Only:
Data Projector $50.00
(Experienced MVA operator only)
Other Functions:
$300.00 Sound System $50.00
Full Day hire of hall
(Experienced MVA operator only)
(9.00 – 12.00 midnight
$200.00 Casual Hire Rate: $25.00 per hr
Half Day hire of hall
(9.00-1.00pm/1.00pm-5.00pm) Bond for Issue of Key $50.00
$200.00 (Signed to take home)
Evening hire of hall
Please Note:
Please Note:
Not-for-Profit/Community Organisations
A refundable bond of $1000.00 is required. attract discounts.
This bond is to cover any damage to the hall,
equipment and associated areas of the historic The Montville Village Hall is heritage listed and is
precinct - including the Village Green, Saint Mary’s maintained by Montville Village Association volunteers
Church and Saint Mary’s Hall. for and on behalf of the Montville Community.
100% of all fees and charges are allocated to the
All functions will attract a mandatory maintenance and restoration of the Hall.
cleaning fee of $264.00 This price list supersedes previous price lists and will
remain current until future price lists are published.
MVA Function Hire Costs & Condtions
Version 7; Effective Jan 2016 Contact
Ruth Kuss 0429 997 771
[email protected]
www.montvillevillageassociation.com.au
Section 46
7.3.1 Annexure 2a page 1
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7.3.1. Annexure 2a page 1
’ Conditions of Hire
ee be aa
Eumundi & District Historical Association - serving the community since 1976
PO Box 226 Eumundi Qld 4562 Email: [email protected] ABN: 68998532194
EUMUNDI SCHOOL of ARTS COMMUNITY HALL
Corner Pacey Street & Memorial Drive
CONDITIONS OF HIRE EUMUNDI SCHOOL OF ARTS HALL
PLEASE READ THIS BEFORE USING THE HALL AND ITS FACILITIES ;
This Heritage Listed building is.a precicus asset of the Eumundi Community
—* Please help us keep the high standard of care for the Eumundi School of Arts.
If you have any difficulties please call:
Discover Eumundi= Heritage and Visitor Centre open 7 daysS-ea-5442 8762 or
(A/ all Wendy Birrell 0438 118 452 or Donata Page 5442 8610
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1. BOOKINGS AND BOND niin ithe Mint ame: omnes i 3s :
a) Bookings are subject to availability and the provision of a Certificate of Currency for
insurance confirmation
b) Payment for Hall hire and bond must be made 2 weeks prior to booking date
c) Bond will be returned 14 days after booking date subject to hiring conditions being
adhered to, no excess cleaning fees incurred and no damage to the property
2. INSURANCE
A Certificate of Currency for insurance must be provided
3. ENTRY TO HALL and USE OF ALARM SYSTEM
Initial Entry to the Hall is through the Front Door on Memorial Drive.
Front door is alarmed and needs to be deactivated immediately upon entry. The keypatkis
situated on the end wall to the left of the hall entry. Enter the current security OX@48842 and
press the OFF button.
Access to the Kitchen Area is only through the Front Door initially.
Z: School of Arts Booking Procedures and Forms\2015\New FormsFebruary 2015\Conditions of Hire 2015.docSection 47
7.3.1 Annexure 2 a page 2
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4. USE OF MAIN HALL and ANNEXE AREA page 1 Annexute 2a page 2
To avoid damage to the Hall:
a) Decorations are not to be attached to the walls or ceiling
b) No naked flame, candles etc are allowed inside the Hall
c) Smoking is prohibited in the Hall
d) Emergency exits are to remain unobstructed at all times
e) Music and loud noise must cease at 12.00pm
f) When moving chairs, the chair lift trolleys must be used to protect the old floor
g) Please don’t drag any furniture across the floors
h) All chairs must be returned to the annexe of the hall near the kitchen
i) The stage and backstage area is off-limits unless specifically booked.
5. DEPARTING THE HALL AND USE OF ALARM SYSTEM - checklist
Please clean up any rubbish-in the hall. If we have to employ a cleaner after you session you
will be invoiced for this or it will come out of you bond.
Brooms are available in the cleaner’s storage room off the kitchen to clean the floor of food
scraps or other rubbish. Please return any cleaning items before leaving.
a) Empty garbage into outside bins-annexe side at rear of hall.
b) Close all windows including kitchen and annexe windows.
c) Turn off any kitchen appliances
d) Turn off all lights and fans
e) Turn off air conditioning with keys provided
f) Shut/lock all doors other than the front door
g) When finally departing the hall, THE ALARM MUST BE REACTIVATED Enter the
Security code again and press the ON button
h) Lock the front door behind you. This is a Fire Door and must be locked with a key
i) Return key(s) to Discover Eumundi as arranged.
6. REFUND OF BOND
a) Bonds will be refunded when hail and equipment have been checked after hire and all
keys have been returned to Discover Eumundi
b) All breakages and damages that exceed the bond deposit must be paid for in full by the
hirer.
7. OUT OF RENTAL HOURS ACCESS
Please be aware that many others use the hall and may be disrupted during other
hours. If it is necessary to access the hall out of rental hours please contact Discover
Eumundi to see what days and times may be possible.
For all administrative enquiries about the Eumundi School of Arts bookings, please call
Discover Eumundi on (07) 5442 8762 or email [email protected]
Z: School of Arts Booking Procedures and Forms\2015\New FormsFebruary 2015\Conditions of Hire 2015.docSection 48
7.1.4 Annexure 3 page 1
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Summary of Past and Future Prospective Users of Cooroy Memorial Hall
Dated 8th February 2017
Renter Name Purpose of use Contat | Contact Details
Woodworkers Club ; Pas ____|Annual Exhibition Charlie Cobb 54425616 i .
Bill Todd _ |54455850 [email protected] ;
John Spurtz 54426343
Comments from Charlie: normally 1 doz or so Stall holders; carries the club through for the year. Currently using other premises which are unsuitable because festival cannot be held there
because it can only accomodate a couple of stalls; Huge blow for us; disgrace on council not coming to the party sooner; definitely would be back; can't happen soon enough. Willing to assist
with fund-raising; could possibly donate items for raffles.
Orchid Society _ Annual Exhibition Noel Willis 54477208 not connected - -
Comments: Will make further attempts to contact
Permaculture ‘Weekly meeting Ruth Sparrow (0417622115 [email protected], president@...
Comments : Don't like school hall because at short notice can be out and have no venue. Kitchen would be needed to serve food only for supper. Probably would be back
Dance Form —— Ballet Classes si Jaymee a 0478 101 985 a oe,
Comments: Left a message, no return call to date
Saturday Markets n a ____ |Monthly? market a. Liz 7 ; . 7 0400696686 [email protected] a /
Comments : possibly may return if hall were reopened.
Annual Memorial Service ne RSL Sub-branch __ |Cooroy RSL Sub-branch _
Meetings _ .
Comments : by Ron Sutton and various other members; hall should never have been closed, maintenance should have been provided by RSL club as trustees and or Council should have looked
after the hall as a respect to armed forces personel. Very disappointed. Currently service is being held outdoors. What if it rains? There is no other suitable venue; The hall is a memorial. Hall 7
could display items of memorial significance but only if the sub-branch are satisfied that the items are going to be well cared for as previously the sub-branch felt this could have been better. Ran
Comments : by Neville Jones also in relation to the memorial monument on the eastern side of town. History of the memorial placement there was that a lady who lost several close family ca
members; husband and sons it is believed, used to live up that way and the memorial was considered to be appropriately placed so that she could walk past and see the memorial to her lost oe
family members. Very good reason why it should never be moved; like moving a gravestone. From a historical aspect also perhaps it should never be removed as the site is significant in it's 5
history. A
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—Section 49
7.1.4 Annexure 3 page 2
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Summary of Past and Future Prospective Users of Cooroy Memorial Hall
Dated 8th February 2017
Various fund-raisers Tina Mayfield CooroyRSLClub ee /
(for the club & the hall)
Comments: Would like to see the hall re-opened as soon as possible. Became impossible for the Club to sustain maintenance of the hall due to high costs involved. Required grants funding and
needed a separate incorporated entity to do that. RSL was prepared to do any necessary running of the hall and only needed assistance with grant funding. Approach to council was a last
choice option and it is hoped that the council will renovate the hall.
ChamberofCommerce ae Meetings 7 a re
Comments: yet to be contacted
Dance Ballroom Latin Swing Dancesport Classes Lyn & Barry Bayfield 0402052558, 0414828518 [email protected] od z. ;
a Training a ele
a Community Dances 7
Comments: We've run classes and dances in the hall since 1995. Several branches of my family have lived in Cooroy district over 100 years and danced in that hall over that period, attended
meetings and memorial services there, wrote the history of the hall. Family well connected to the hall. All very disappointed the action committee did not make earlier resolution with RSL club,
incorporated & applied for grants as suggested by Tina. In interests of opening the hall hope to see council & new committee open asap. The disappointment and frustration is echoed through
the Cooroy community. For ourselves: Over the past 15 months we have explored other options and to date have not found a suitable venue. Our dancesport training requires a large floor that
is not too sticky, preferably a timber floor and not over concrete, must have good natural ventilation. Old halls in their original condition are rare and this one suits our needs perfectly as it was.
The only real changes we could see as advantageous would be: clean toilets, not being able to see into the toilet, a fresh coat of paint to the interior in more heritage type colours of
creams/neutrals similar to Montville hall (a more inviting colour scheme), fresh paint outside and gardens more heritage style and enhancing the halls character, a new kitchen clean and
hygienic for serving of supper, Porticos to keep the rain out would be helpful and blinds on the western windows. The hall has had some, but little cleaning in that time. A good cleanout and
restore all the back rooms to give them useful purpose would be great. Provision of a vacuum cleaner would be immensely helpful. Rent would have to be reasonable in line with what can be
earned from classes to be viable for any of the classes, markets, etc. Overcapitalising on upgrades would exclude us and most of the renters from using the hall. None that | spoke to need any
Tapcatz a ‘Tap Dancing Classes BettyCrocker = = — (54711335 : .
ur Tap Dancing Public Performance Laura Ashley-Rush (431059555 Sm |= alt
Brenda Butterworth N
: wi : ‘ gy a
Amy Dwyer | n
Comments: The ladies used to clean for past 11 years; toilets need upgrading and please not to be able to be on stage looking directly into a toilet. Laura has 40 years experience in interior e
design and is willing to assist me with anything required in that field. The ladies are willing to assist if required and would very much like to see the hall open as soon as possible as no other iB
>
|
Adrenalin Dance Contempory Dance Classes Kristy 699 Cedar Creek Road, Belli Park 0432 289 879 o
as}
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NSection 50
7.1.4 Annexure 3 page 3
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Summary of Past and Future Prospective Users of Cooroy Memorial Hall
Dated 8th February 2017
I ee ee ee
Comments: left a message (no return contact to date)
Irish Dance a! Irish Dancing Classes Matthew =| 0477413821, 54477847 A ey
—_ Public Performance Rell seneiels ee - J
Comments: wrong number, nothing to do with the hall; not right contact recorded it seems.
Thursday Markets ‘Market of Local handcraft & produce Tilly Ph 0418793962 [email protected] 7
Comments: Mostly arts & crafts; stalls inside and out; stall-holders are wanting to get their market back. Hall closed at short notice leaving stall-holders with stock they couldn't sell just prior to
Christmas. Would still be interested. 19 years at the hall; The ladies do not have gazebos to attend an outdoor market at another site and most are elderly and could not erect one without
considerable help. No other suitable venue has been found to date. Stall holders are wanting to get the market back to the hall as soon as possible.
gn ee
Blue Light Disco zs Ue Youth Disco MalScott =—— $4425030, 0403234889, [email protected] —_
Comments: Yes, still interested in the Memorial Hall as a venue; currently at the school hall; keen to support the hall; had in the past raised $1000 in donations to the hall project. Suggested
trivia nights.
Playgroup ee Childcare ee | a ai =i
——————— i eae citadel ———e | aia een Ring aaa -
Comments: Don't know how to contact.
Comments: Don't know contact but could find out. We know someone involved. I'm sure they would be interested once hall reopens
= = ———EE — a a ,
Jazzercise =r Exercise/Dance Classes ‘Leanne Paix Ph. 0409629911 / SS m
oR
— an j ee F sd o
Comments: Interested in renting Cooroy Memorial Hall; currently renting Uniting Church Hall; totally unsuitable with close neighbours who complain, looking at rental 2 to 3 times a week, 6 pm 5
till 7pm. Not interested in blocks of time as cost is prohibitive. 1 to 1.5 hours only required. pay by hour; Mon/Wed preferred but Tues/Thur ok too. Difficulty finding a suitable hall. nm
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icone bglaei lemmedct ic ecccecmenmmeeceemoadiel laemeemiemmecttemmree eget Oo
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3.9.5 - 9 Annexure 4
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3.9.5 - 9 Annexure 4
Sunshine Hardware Pty Ltd
SUNSHINE ABN 95 129 140 085
COOROY
€ TEL: 07 5447 6677 Fax: 07 5447 7182
18 Maple Street Cooroy Qld 4563
www.1300hardware.com.au
Noosa Shire Council
P.O. Box 141
Tewantin Qid 4565
Reference — Cooroy Memorial Hall
We would like to voice our support to the Memorial Hall Committee in their
endeavours to have the Cooroy Memorial Hall repaired and not demolished
and support them in an ongoing management role of the hall on behalf of the
local community.
We have over many years been involved in events held at the hall such as the
Cooroora woodworkers show and exhibition. Last year this event was unable
to utilise the hall and had numerous stalls out under the stars which provided
problems for security of property and possible rain or storms.
We believe that the Cooroy Community and Noosa Shire will benefit from the
many uses that can be generated by the hall being reopened.
Sunshine Mitre 10 Cooroy
i a AS —
Malcolm Gray ;
Manager
CALOUNDRA — COOROY — DALBY — GYMPIE — KINGAROY — KUNDA PARK — NAMBOUR — NOOSAVILLE — ROMASection 52
3.9.5 Annexure 5
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3.9.5 Annexure 5
COOROY SUPA IGA
. . 3 Emerald Street,
Noosa Shire Council Cooroy, QLD, 4563.
Phone: 07 5447 6061
Fax: 07 5447 7431
‘ e-mail: [email protected]
To whon it may concern e-mail: [email protected]
We at Cooroy Supa IGA support the Cooroy Memorial Committee to have the Cooroy
Memorial Hall be repaired and managed by the management committee on behalf of our
community.
Not only is the hall a ‘memorial’ and therefore exempt from discussions about its use, the
town of Cooroy will benefit from the many uses that can be delivered by the hall being
restored, opened and maintained.
Sincerely,
Zoo
Anthony Zipf .
Cooroy Supa IGASection 53
3.9.5 Annexure 6
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; 3.9.5 Annexure 6
| p 1300 929 782 £07 5472 2511 wwwaritek.netau — [email protected] mi
| Building Solutions Ply Lid. 19 Lowermill Rd Coorey GLD 4563 itek
PO Box 730 Coorey QLD 4563 ®
ABN. 22750 783065 A.C.N. 010 408 185 Building Solutions
To:
Noosa Shire Council .
23 February 2017
Dear Council,
RE: Cooroy Hall
Ritek Building Solutions are in support of the Cooroy Memorial Committee to have the Cooroy Hall
to be repaired, not to be demolished and operated by the management committee on behalf of
our community.
We believe that the Cooroy community will benefit from the many uses that can be delivered by
the hall being opened.
Yours et
fA
Peter Ln “4
Chief Executive Officer
Building Solutions Pty Ltd
Page 1
a Ritek Building Solutions .. www.ritek.net.au -1300.929 782 call
DO ae Ct ee ee —Section 54
3.9.5Annexure7
COOROY RAG
Community NEWSPAPER
P.O BOX 898, COOROY 4563 I MARY RIVER RD, COOROY I PH: 5442 6699
TO WHOM IT MAY CONCERN
RE: LETTER OF SUPPORT TO SAVE COOROY COMMUNITY HALL
The Cooroy Rag Newspaper is fully supportive of the Cooroy Community, the majority of whom are lobbying
and working towards saving the Cooroy Community Hall.
The Hall is an established and historic building in the heart of our township which was well utilised by our
community. t
We believe the newly formed committee dedicated to this cause has a very diverse mix of enthusiastic
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members who will work diligently towards bringing our hall back to its former glory, which will only be of
benefit to our township and its surrounds.
We sincerely hope that Council will consider their proposal.
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Yours faithfully,
BRENDA GLADWOOD
Editor
Cooroy Rag Committee
Wayne Schrader - President
Stephen Hilditch - Vice President
John Gabb - Treasurer
Brenda Gladwood - Secretary
Section 55
3.9.5 Annexure 8
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395 Annexure 8
beverages
16 February 2017
Noosa Shire Council
Pelican Street
Tewantin QLD 4565
Dear Sir/Madam
We wish to support the Cooroy Memorial Hall Association Inc (CMHA) in their
efforts to ensure the Cooroy Memorial hall is repaired and not demolished.
The CMHA represents the Cooroy Community and surrounds and once they
have completed the repairs to the hall they plan to manage the hall and
breathe life back into this lovely old building in the centre of our business hub.
The whole of our community will benefit with the many uses that can be
delivered by the hall being opened.
Yours faithfully
*
fa—
Peter Lavin
Director
p: (07) 5447 6633 f: (07) 5447 7393 |
e: [email protected] Wimmers pase hb ea
a: PO Box 416, Cooroy Q 4563 Pe ed
ABN: 37157784346
wimmers.com.auSection 56
7.1.2 Annexure 9 page 1
Australian Government
Australian Business Register
1• II I
1 111111 I II1 • 1111111111111 11 •III 11 11••• I•I• IIII I,
11' 1111111 1
1 11
002
3611290591037
Our reference:
COOROY MEMORIAL HALL ASSOCIATION INC Phone: 13 92 26
421 EUMUNDI RANGE RD ABN: 34 665 906 713
EUMUNDI QLD 4562
1 February 2017
We have registered you on the Australian Business Register
Dear Sir/Madam
Your Australian business number (ABN) is 34 665 906 713.
Your ABN registration is effective as of 31 January 2017.
---
Please check that the enclosed ABN details recorded for your business or organisation are correct
and advise us if they are not.
Your obligations
You're legally required to ensure your ABN details are kept up-to-date and you must notify the
Registrar of any changes to your details within 28 days.
t
If you have an AUSkey you can update your ABN details online. AUSkey is a secure login that
identifies you when you use participating government online services for business. If you don't
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have an AUSkey you can register at www.abr.gov.au/auskey Alternatively, you can update your
details by contacting us on 13 92 26 between 8.00am and 6.00pm, Monday to Friday.
The Registrar will periodically review your ABN registration. Where there is evidence that you're no
longer entitled to hold an ABN your registration will be cancelled. Evidence of entitlement could
include declaring business income in your income tax returns, and/or lodging activity statements
within two years of your ABN registration.
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If you've indicated that you require endorsement as a deductible gift recipient, income tax exempt
fund or tax concession charity, an application will be sent to you shortly.
Starting or running a business
The Australian Government's dedicated business website www.business.gov.au is a one-stop
shop for business information from all levels of government. The website provides a range of free
tools including planning templates, checklists and how-to guides to help you work smarter, not
harder. Find business information and support the easy way, visit www.business.gov.au today.
What you need if you phone us
We need to know we're talking to the right person before we can discuss your affairs. We'll ask
you for details that only you or someone you've authorised would know. An authorised person is
someone who you've previously told us can act on your behalf. If you can, please have your ABN
with you.
Yours faithfully
John Dardo
Deputy Registrar of the Australian Business Register
E01040-S00001-F137909
> abr.gov.au -2014
Section 57
7.1.2 Annexure 9 page 2.
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Australian Business Register
Australian business number (ABN) : 34665 906 713
Entity name : Cooroy Memorial Hall Association Inc
ABN status : Active
ABN registration date : 31 January 2017
Postal address : 421 EUMUNDI RANGE RD
EUMUNDI QLD
4562
Business address : MAPLE STREET
COOROY QLD
4563
Email address : [email protected]
Type of entity : Other Incorporated Entity
ANZSIC code : 6720 - Real Estate Services
Associates
The following are the associates of the entity:
Associate name Position held
— Mrs CAROL JOHNSTON Office Bearer Of A Club/Association
£01040-S00002-F137909 3 of 4Section 58
4.2 2Annexure11 t af Dr . 42 2Annexure]1 | Benefits of CommWeb to your business Take payments online You can accept an extensive range of payment types from international credit, debit and prepaid cards as well as stored-value online wallets and more. Fast and reliable payments Comm Web is supported by world-class infrastructure offering fast processing speeds, real- time authorisations and same-day settlement* that puts funds in your account faster. Save time on admin Cut down the time you spend on managing your payments— with tailored reporting, online refunds and easy integration with your own accounts systems. A seamless customer experience Comm Web allows returning customers to buy from you without having to enter their card details everytime they visit. Their details are not saved on your server but turned into a token with MasterCard this avoids fraud risk. Safe and secure transactions CommWeb has multiple ways to protect your business from fraud including CVV validation, 3D Secure and an internal risk management system. Costs Quoted by phone to merchant banking: 16.02.2017 $10 Transaction Account No set-up fees 1.4% transaction fees .29 c per transaction $110 cancellation fee $30 at fault fee for mistakes that a customer may see the bank about.
Section 59
7.1.1 Annexure 10
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7.1.1 Annexure 10
QUEENSLAND
Associations Incorporation Act 1981
Section 15
Form 15
—— Incorporation Number: [456629
, Certificate of Incorporation
e e
This is to certify that
COOROY MEMORIAL HALL ASSOCIATION
INC.
is, on and from the twenty-fourth day of January 2017
incorporated under the Associations Incorporation Act 1981.
Dated this twenty-fourth day of January 2017 +/ “ns 1S 4A JRE COCY
oF ZFHE O€G(WVAC THAT
. | HAVE SCH re,
Delegate of Director-General 6
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Great state. Great opportunity. Queensland -
ESTE GEE Sa SS A Na a RE RR EOE ERE CVarnmantSection 60
4.2.2 Annexure 12
10. Mail, Telephone and Internet Orders
Mail Order and Telephone Order (MOTO) transactions occur in an environment where the cardholder is not present to sign the voucher for the
goods or services provided. It is your responsibility to ensure that the person placing an order is the authorised owner of the plastic card
(refer to clause 10(b), clause 13(d) third bullet point, clause 14, clause 17(f) and clause 17(y) of the Merchant Terms and Conditions.
In the event of a dispute the onus is on the Merchant to prove the goods and services were provided to the authorised cardhol der. Proving
this in many cases may not be possible and can result in the full value of the transaction being debited to your account, plus any dispute fee.
Obtaining an authorisation does not confirm that the rightful owner of the card has performed the transaction.
Bendigo Bank may therefore request additional information about your business to assess your MOTO requirements and suitability. This
facility is generally made available to Merchants who have a Bendigo Bank Merchant facility for a minimum of 6 months.
Product Delivery: Regular Post Certified Mail Courier Other:
Expected Delivery Time: Same Day 1-2 days Up to 7 days Other:
Stock Management: Goods on Hand Order on Demand from Supplier Other:
Will you accept overseas orders: Yes No
If yes, which countries will you NOT accept orders from:
How do you market your products:
Target Market:
What orders will you NOT accept:
Are your products covered by warranty: Yes No
How do you plan to minimise the risk of fraud to your business:
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(If you are unaware of preventative fraud measures, please discuss this with the Business Development Manager when completing this application.)
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11. Acknowledgements
1. Collection and use of your information
We, Bendigo and Adelaide Bank Limited, collect personal information and credit-related personal information about you for the purposes of assessing
your application for, and providing you with, a Merchant Facility and related services. Collection of some of this information is required by the Anti-
Money Laundering and Counter-Terrorism Financing Act 2006. If you provide incomplete or incorrect information we may be unable to provide you with
merchant facility services.
We may obtain from any person who is involved in any card scheme (e.g. AMEX, MasterCard, Visa), Credit Reporting Bodies (as d efined below),
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merchant alert agencies, and other credit providers and financial institutions, information about your merchant history, personal information, credit-
related personal information and commercial credit information including information relating to previous Merchant Facilities .
We may also use your personal information and credit-related personal information to perform our business functions (for example internal audit,
operational risk, product development and planning).
2. Collection of information about third parties
We may need to collect personal information and credit-related personal information about a third party from you as part of this application. If we do this,
you agree you will advise that person that we have collected their information, and that in most cases they can access and seek correction of the
information we hold about them.
3. Disclosure of your information
We treat your information as confidential and only disclose it to others where necessary. We usually disclose your personal information and credit
related personal information to organisations that carry out functions on the Bank’s behalf such as mailing and printing houses, electronic network
administrators, Credit Reporting Bodies, merchant alert agencies, information technology providers, terminal ins tallation and maintenance technicians
(including EFTPOS), intermediaries and other financial institutions that process your transactions. Your information may also be disclosed to our related
entities, our joint venture partners and Community Bank® companies where its confidentiality is maintained at all times.
We may disclose personal information, credit-related personal information, commercial credit information and information about your merchant history to
any person who is involved in any card scheme. This information can be disclosed for any purpose in relation to the operation of those schemes, and
where the law requires or permits the Bank to do so.
We may also disclose to any card scheme advice of the termination of the Merchant Agreement and the reasons for termination of the Agreement. You
acknowledge that the information concerning termination of the Agreement then becomes available to any member of the card sch emes. This
information may be used in assessing subsequent applications for merchant facilities.
We may also disclose your personal information, credit-related personal information, commercial credit information, and information about your
merchant history (including advice of a termination of a merchant agreement with us) to other credit providers, merchant alert agencies, Credit Reporting
Bodies, and government authorities.
4. Disclosure of your information to overseas organisations
Some of the organisations we disclose your personal information and credit-related personal information to may be located overseas. Where an
organisation is located overseas we will either take reasonable steps to ensure that it complies with Australian privacy laws or we will seek your consent
to the disclosure.
Bendigo and Adelaide Bank Limited ABN 11 068 049 178 AFSL No. 237 879 3 OA187b (09/16)