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2015-02-12 Ordinary Meeting Agenda
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AGENDA
Ordinary Meeting
Thursday, 12 February 2015
commencing at 6pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Noel Playford (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Tony Wellington, Frank Wilkie
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Section 2
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 MAYORAL MINUTES 3
4 NOTIFIED MOTIONS 3
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS 4
AUDIT COMMITTEE RECOMMENDATIONS 4
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS 6
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS 7
GENERAL COMMITTEE RECOMMENDATIONS 9
6 ORDINARY MEETING REPORTS 11
7 PETITIONS 11
8 CLOSED SESSION 11
9 NEXT MEETING 11
10 MEETING CLOSURE 11
Page 2 of 11
Section 3
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Ordinary Meeting held on 15 January 2015 be received and confirmed.
3 MAYORAL MINUTES
Nil.
4 NOTIFIED MOTIONS
Nil.
Page 3 of 11
Section 4
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
AUDIT COMMITTEE RECOMMENDATIONS
4 FEBRUARY 2015 – Cr Playford, Cr Wellington, Scott Williams, Cameron Jaggers (attended
meeting via conference call)
Other attendees: Brett de Chastel (CEO); Michael Shave (Director Corporate Services);
Debra Iezzi (Executive Manager); Paul Bright (Governance Advisor); Megan MacMichael
(Financial Accountant); Kylie Harris (PA to the CEO); Debra Stoltz and Denis Byram (QAO
representatives)
1 GOVERNANCE REVIEW
That the Audit Committee note the report by the Governance Advisor to the Audit Committee
Meeting dated 4 February 2015 providing a summary of the Noosa Council Governance
Review and Policy Review.
2 RISK MANAGEMENT UPDATE
That the Audit Committee note the report by the Governance Advisor to the Audit Committee
Meeting dated 4 February 2015 providing an update regarding Council’s Risk Management
Program.
3 2013/14 INDEPENDENT AUDIT REPORT AND 2014/15 AUDIT PROCESS
That the Audit Committee note the report by the Manager Financial Services to the Audit
Committee Meeting dated 4 February 2015 regarding the Independent Auditors’ Report and
changes between the draft financial statements and the final statements signed off by the
Independent Auditor.
4 EXPRESSION OF INTEREST FOR INTERNAL AUDIT SERVICE
That the Audit Committee note the report by the Executive Manager to the Audit Committee
Meeting dated 4 February 2015 regarding the Expression of Interest for the provision of an
internal audit service to Council, and:
A. aAccept the EOI submitted by Crowe Horwath subject to:
1. A satisfactory outcome being negotiated regarding the quantum of any out of
pocket expenses expected; and
2. Clarification about whether specialist technical advice is required in relation to
the ICT audit.
B. Authorise the CEO to enter into an agreement with Crowe Horwath for an internal audit
service subject to the satisfactory resolution of the issues identified in Item A above.
Page 4 of 11
Section 5
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
5 ICT SYSTEMS AND PROCESSES PRESENTATION
That the Audit Committee note that a detailed briefing was provided to Scott Williams and
Cameron Jaggers on 22 December 2014 by Council’s ICT Manager regarding Council’s ICT
systems and processes.
Recommendation
The Audit Committee recommendations dated 4 February 2015 be adopted except where dealt
with or held over by separate resolution.
Page 5 of 11
Section 6
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
3 FEBRUARY 2015 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
Other Councillors in Attendance: Crs Jurisevic and Wilkie
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Director, Planning and Infrastructure to the Infrastructure
and Services Committee Meeting dated 3 February 2015 providing an update on operations
of the Planning and Infrastructure Department.
2 BUSHLAND RESERVE FIRE MANAGEMENT PLANNING
That Council note the report by the Manager, Civil Operations and Principal Environment
Officer, to the Infrastructure and Services Committee Meeting dated 3 February 2015 and:
A. Note that a review of fire management of Noosa’s Bushland Reserve Network has been
completed;
B. Endorse the commencement of bushfire risk assessments, as per industry standard,
by Planning and Environment Branch and Natural Areas staff for priority bushland
reserves;
C. Endorse the development of a new Noosa Bushland Reserve Network Fire
Management Plan by Planning and Environment Branch staff, in consultation with Civil
Operations.
3 2014/15 CHRISTMAS FREE HOLIDAY BUSES SUMMARY
That Council note the report by the Project Officer to the Infrastructure & Services Committee
Meeting dated 3 February 2015 providing an overview of the 2014/15 Christmas Free Holiday
Buses program.
4 COMMUNITY SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Director Community Services to the Infrastructure &
Services Committee Meeting dated 3 February 2014 providing an update on the operations
of the Community Services Department for the period 1 October 2014 to 31 December 2014.
Recommendation
The Infrastructure & Services Committee recommendations dated 3 February 2015 be adopted
except where dealt with or held over by separate resolution.
Page 6 of 11
Section 7
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
3 FEBRUARY 2015 – Crs. Frank Wilkie (Chair), Joe Jurisevic, Noel Playford, Tony Wellington
Other Councillors in Attendance: Nil.
1 INFRASTRUCTURE CHARGES RESOLUTION AMENDMENT
That Council note the report by the Infrastructure Assessment Coordinator to the Planning &
Organisation Committee Meeting dated 3 February 2015 and adopt the “Noosa Shire Council
Charges Resolution (No.2) 2014” (provided as Attachment 1 to the report) to take effect on
Monday 16 February 2015 replacing the “Noosa Shire Council Adopted Infrastructure
Charges Resolution (No.1) 2014”.
2 CORPORATE SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Director Corporate Services to the Planning &
Organisation Committee Meeting dated 3 February 2015 providing an update on operations
of the Corporate Services Department.
3 NOOSAVILLE NIGHT MARKET TRIAL
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Significance of issue
4 JANUARY 2015 RATE LEVY
That Council note the report by the Manager Revenue Services to the Planning &
Organisation Committee Meeting dated 3 February 2015 providing an overview of the
January 2015 Rate Levy.
5 OPERATIONAL PLAN PROGRESS REPORT - 2ND QUARTER 2014/15
DOCUMENT INFORM AT ION
That Council note the report by the Acting Chief Executive Officer to the Planning &
Organisation Committee Meeting dated 3 February 2015 providing an update on progress
with the implementation of the Operational Plan to 31 December 2014 and details of Key
Performance Indicators.
6 EXECUTIVE OFFICE UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Executive Manager to the Planning and Organisation
Committee Meeting dated 3 February 2015 providing an update on operations of the
Executive Office.
Page 7 of 11
Section 8
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
7 PROPOSAL TO ADOPT MODEL LOCAL LAWS AND PROPOSAL TO MAKE
SUBORDINATE LOCAL LAWS
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Significance of issue
8 SUNDALE GARDEN VILLAGE -
PLANNING & ENVIRONMENT COURT APPEAL NO. D215/2012
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Significance of issue.
Recommendation
The Planning & Organisation Committee recommendations dated 3 February 2015 be adopted
except where dealt with or held over by separate resolution.
Page 8 of 11
Section 9
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
GENERAL COMMITTEE RECOMMENDATIONS
9 FEBRUARY 2015 - Crs Tony Wellington (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Noel Playford and Frank Wilkie
1 NOOSAVILLE NIGHT MARKET TRIAL
Cr Pardon declared a material personal interest in this matter (as defined in section 172 of the
Local Government Act 2009) due to his joint business interests in the Noosaville Night Market.
Cr Pardon left the meeting room for the debate and decision on this matter.
That Council note the report by the Property and Facilities Manager to the Planning &
Organisation Committee Meeting dated 3 February 2015 and request the Noosaville
Business Association to provide Council with a more detailed proposal that addresses the
following:
A. The opportunity for businesses in Thomas Street to have market stalls;
B. The percentage of arts and craft stalls compared with food stalls;
C. Parking issues including the Homemaker Centre; and
D. Support from business operators in Thomas Street and Gympie Terrace for the new
proposal.
only extend the existing market permit to 30 June 2015 to the Noosaville Business
Association Inc. if a congestion management strategy is agreed to between the Noosaville
Business Association Inc. and the Homemaker Centre Body Corporate Committee and
provided to Council for consideration.
Cr Pardon was absent for the vote on this item.
Cr Pardon re-joined the meeting.
2 PROPOSAL TO ADOPT MODEL LOCAL LAWS AND PROPOSAL TO MAKE
SUBORDINATE LOCAL LAWS
That Council note the report by the Governance Advisor to the Planning & Organisation
Committee Meeting dated 3 February 2015, and:
A. Propose to adopt the proposed Noosa Shire Council Local Laws No 1 to No 6
(inclusive) (provided at Attachment 1 to the report);
B. Propose to make the proposed Noosa Shire Council Subordinate Local Laws No 1 to
No 6 (inclusive) (provided at Attachment 2 to the report) incorporating the following
amendments:;
Subordinate Local Law No. 1, Page 32, Part 6, Item (c)(ii): Deletion of the word
“four”
Subordinate Local Law No. 1, Page 37, Schedule 15, Item 6(f): Deletion of the
word “landline”
C. Note that Council will consult with the public about the proposed Subordinate Local
Laws for a period of 28 days and comply with the requirements of the public
consultation process as outlined in the Local Law Making Process (provided at
Attachment 3 to the report).
Page 9 of 11
Section 10
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
3 FINANCIAL PERFORMANCE REPORT – JANUARY 2015
That Council note the report by the Director Corporate Services to the General Committee
Meeting dated 9 February 2015 providing the January 2015 monthly financial performance
report.
4 SUNDALE GARDEN VILLAGE
– PLANNING & ENVIRONMENT COURT APPEAL NO. D215/2012
That Council note the report by the Manager, Planning & Environment regarding Planning &
Environment Court Appeal No. D215/2012 and authorise the Chief Executive Officer to
finalise the appeal generally in accordance with the conditions contained in the Planning &
Organisation Committee Agenda dated 3 February 2015.
5 KIN KIN QUARRY – PROPOSED
BREACH ACTION TC 1899
That Council note the report by the Manager, Planning & Environment to the General
Committee Meeting dated 9 February 2015 and resolve to address the breach of the
development approval and conditions of the Kin Kin Quarry by Neilsens by instructing officers
to take action in accordance with Options 1 and 3 outlined in the report.
Recommendation
The General Committee recommendations dated 9 February 2015 be adopted except where dealt
with or held over by separate resolution.
Page 10 of 11
Section 11
ORDINARY MEETING AGENDA 12 FEBRUARY 2015
6 ORDINARY MEETING REPORTS
Nil.
7 PETITIONS
8 CLOSED SESSION
9 NEXT MEETING
The next Ordinary Meeting will be held on 12 March 2015 in the Council Chambers, 9 Pelican
Street, Tewantin commencing at 6pm.
10 MEETING CLOSURE
Page 11 of 11