2014-03-25 Infrastructure & Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                  25 MARCH 2014


ROLES AND RESPONSIBILITIES
Council will promote the availability of its grants programs widely and in such a way as to
promote public confidence in the process.
Applications must be submitted by the closing date and time. Applications received after the
closing date and time will not be accepted.
Applications must be submitted on the current grant application form made available by Noosa
Council.
In assessing the grants, Council will:
   •   Ensure public monies are allocated in a fair and equitable way;
   •   Ensure best possible value for money;
   •   Check each application against eligibility criteria and particular assessment criteria, as set
       out in the guidelines; and
   •   Seek recommendations from an expert panel which can comprise Council officers or
       community representatives.
All community grants funding must be acquitted. Timeframes and acquittal requirements are
outlined in the supporting guidelines for the specific funding program.
The number and types of grants approved will depend on the demand for funding, available
program budget and corporate priorities. In some instances, part funding may be offered.
Funding priorities for individual grant programs will be reviewed to ensure relevance to achieving
Council objectives.
Council determines the total allocation of funds to the community grants program through its
annual budgetary processes. Council officers are available to provide advice to community
organisations to help develop Council grant applications. They will also assist organisations to
identify additional and alternative sources of funding relevant to their project or program.
Council officers are to follow this policy when supporting, facilitating, or delivering grants-related
activities. It is the responsibility of Council officers to ensure that grants and funding provided
from public monies are:
   •   Administered transparently and accountably;
   •   Aligned with Council’s objectives, goals and priorities;
   •   Communicated effectively to the community so that all potential applicants have equal
       opportunity to apply for funds; and
   •   Monitored for compliance against set performance measures.
All officers or Councillors are responsible for recognising and declaring any actual or potential
conflicts of interest. This may include, but is not limited to, personal connections with the
applicant. Anyone having a determined conflict of interest should not debate or be involved in any
discussions on any matter relating to that application. Final decisions in the community grants
program are made by Council, CEO or delegate.


RELEVANT LEGISLATION
Queensland Government
   •   Local Government Regulation (2012)
   •   Local Government Act (2009)
   •   Statutory Bodies Financial Arrangements Act (1982)


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