2022-12-06 Services & Organisation Committee Minutes

Section 2

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                      6 DECEMBER 2022


1.   ATTENDANCE & APOLOGIES

     COUNCILLORS
     Cr Joe Jurisevic (Chair)
     Cr Amelia Lorentson
     Cr Clare Stewart
     Cr Frank Wilkie

     Cr Finzel (non-Committee Councillor)

     EXECUTIVE
     S Waters, Chief Executive Officer
     L Sengstock, Director Infrastructure Services
     T Grauf, Acting Director Corporate Services
     K Contini, Director Community Services

     APOLOGIES
     Nil.


     The meeting commenced at 1.30pm.




2.   CONFIRMATION OF MINUTES
     Committee Resolution
     Moved:           Cr Wilkie
     Seconded:        Cr Lorentson
     The Minutes of the Services & Organisation Committee Meeting held on 8 November 2022
     be received and confirmed.
                                                                    Carried unanimously.




3.   PRESENTATIONS
     Nil.




4.   DEPUTATIONS
     Nil.




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Section 3

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                       6 DECEMBER 2022


5.   REPORTS FOR CONSIDERATION OF THE COMMITTEE


4    2022 – 2023 COMMUNITY GRANTS PROGRAM – COMMUNITY PROJECT GRANTS
     (ROUND TWO)
     Committee Recommendation
     Moved:              Cr Stewart
     Seconded:           Cr Wilkie
     That Council note the report by the Community Development Manager to the Services &
     Organisation Committee Meeting dated 6 December 2022 and approve Round Two 2022-
     23 Community Project Grants.
                                                                 Carried unanimously.


5    2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
     (ROUND TWO) - EQUIPMENT
     Committee Recommendation
     Moved:              Cr Stewart
     Seconded:           Cr Wilkie
     That Council note the report by the Community Development Manager to the Services &
     Organisation Committee Meeting dated 6 December 2022 and approve Round Two 2022-
     23 Community Project Grants – Equipment provided in Attachment 1 to this report.
                                                                 Carried unanimously.


6    2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
     (ROUND TWO) - EVENTS
     Committee Recommendation
     Moved:              Cr Jurisevic
     Seconded:           Cr Wilkie
     That Council note the report by the Community Development Manager to the Services &
     Organisation Committee Meeting dated 6 December 2022 and approve Round Two 2022-
     23 Community Project Grants – Events provided in Attachment 1 to this report.
                                                                   Carried unanimously.
     For:       Crs
     Against: Crs
                                                                             Carried/ Lost.


7    2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
     (ROUND TWO) - INFRASTRUCTURE
     In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the
     following declaration to the meeting of a declarable conflict of interest in this matter:
     I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation
     to the funding recommendation to Tewantin Noosa Cricket Club. My son plays at Tewantin Noosa
     Cricket Club and he is a member of the club. Although I have a declarable conflict of interest, I do
     not believe a reasonable person could have a perception of bias because I believe I do not stand
     to receive a personal benefit or loss in relation to this funding. Therefore, I will choose to remain in
     the meeting room. However, I will respect the decision of the meeting on whether I can remain and
     participate in the decision.


                                                                                                Page 3 of 6

Section 4

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                      6 DECEMBER 2022


    Committee Resolution
    Moved:             Cr Jurisevic
    Seconded:          Cr Lorentson
    That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the
    public interest that Cr Stewart participates and votes on this matter because Council believes that
    believe Cr Stewart does not stand to receive a personal benefit or loss in relation to this funding
    and therefore a reasonable person would trust that the final decision is made in the public interest.
                                                                                Carried unanimously.
    (Cr Stewart did not vote on the above motion)
    Committee Recommendation
    Moved:              Cr Wilkie
    Seconded:           Cr Lorentson
    That Council note the report by the Community Development Manager to the Services &
    Organisation Committee Meeting dated 6 December 2022 and approve Round Two 2022-
    23 Community Project Grants – Infrastructure provided in Attachment 1 to this report.
                                                                    Carried unanimously.



8   2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
    (ROUND TWO) – PROGRAM/PROJECTS
    In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the
    following declaration to the meeting of a declarable conflict of interest in this matter:
    I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation
    to the funding recommendation to YouTurn Limited. I am the Patron of the not for profit, YouTurn
    Limited which works in the areas of Child Safety, Homelessness and Mental Health. Although I
    have a declarable conflict of interest, I do not believe a reasonable person could have a perception
    of bias because I have no decision-making role at YouTurn – the role of Patron is to promote and
    highlight the valuable work they do, and I do not stand to receive a personal benefit or loss in
    relation to this funding. Therefore, I will choose to remain in the meeting room. However, I will
    respect the decision of the meeting on whether I can remain and participate in the decision.
    Committee Resolution
    Moved:             Cr Wilkie
    Seconded:          Cr Lorentson
    That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the
    public interest that Cr Stewart participates and votes on this matter because Council believes that
    Cr Stewart does not stand to receive a personal benefit or loss in relation to this funding and
    therefore a reasonable person would trust that the final decision is made in the public interest.
                                                                                Carried unanimously.
    (Cr Stewart did not vote on the above motion)
    Committee Recommendation
    Moved:              Cr Lorentson
    Seconded:           Cr Stewart
    That Council note the report by the Community Development Manager to the Services &
    Organisation Committee Meeting dated 6 December 2022 and approve Round Two 2022-
    23 Community Project Grants – Program/Projects provided in Attachment 1 to this report.
                                                                   Carried unanimously.




                                                                                               Page 4 of 6

Section 5

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                             6 DECEMBER 2022


9   REGIONAL ARTS DEVELOPMENT FUND (RADF) – GRANT RECOMMENDATIONS
    2022-23
    Committee Recommendation
    Moved:           Cr Wilkie
    Seconded:        Cr Stewart
    That Council note the report by the Community Development Manager to the Services &
    Organisation Committee Meeting dated 6 December 2022 and approve the Regional Arts
    Development Fund recommendations for Round 18 as outlined in Attachment 1 to the
    report.
                                                                Carried unanimously.


1   FREE WEEKEND BUS TRIAL – EXTENSION
    Committee Recommendation
    Moved:           Cr Lorentson
    Seconded:        Cr Stewart
    That Services & Organisation Committee Agenda Item 1 be referred to the General
    Committee due to the significance of the issue.
                                                             Carried unanimously.


2   CONTRACT NO. T000057 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
    PROVISION OF FLEET MECHANICAL REPAIRS AND MAINTENANCE SERVICES
    Committee Recommendation
    Moved:           Cr Jurisevic
    Seconded:        Cr Stewart
    That Council note the report by the Fleet Supervisor to the Services & Organisation
    Committee Meeting dated 6 December 2022 and
    A.   Award Contract No. T000057 for a Register of Pre-Qualified Suppliers for Provision
         of Fleet Mechanical Repairs and Maintenance Services for a period of twelve (12)
         months commencing on 1 January 2023 to the following suppliers:
              Better Engineering;
              Bridgestone Australia Ltd;
              Enzed Sunshine Coast;
              Hastings Deering (Australia) Limited;
              Hinterland Heavy Diesel Services;
              Kingy's Diesel Industries;
              Mechanicare Noosa;
              Noosa Car & Truck Air & Electrics Pty Ltd;
              Noosa Exhaust & Mechanical;
              Paulger Engineering; and
              Pirtek Fluid Systems Pty Ltd.
    B.   Authorise the CEO to approve the appointment of new suppliers to the Register of
         Pre-Qualified Suppliers (ROPS) as a result of ‘refresh’ processes conducted during
         the term of the ROPS, at the sole discretion of Council and in accordance with
         Section 232 of the Local Government Regulation 2012; and
    C.   Subject to satisfactory performance of the suppliers, authorise the CEO to approve
         the option to extend the contract at the expiry of the initial term for a further four (4)
         terms of up to twelve (12) months each, ending on 31 Dec 2027.
                                                                          Carried unanimously.
                                                                                      Page 5 of 6

Section 6

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                  6 DECEMBER 2022


3    CONTRACT AWARD –           CN00271   MICROSOFT     ENTERPRISE     AGREEMENT
     SOFTWARE LICENSING
     Committee Recommendation
     Moved:          Cr Wilkie
     Seconded:       Cr Jurisevic
     That Services & Organisation Committee Agenda Item 3 be referred to the General
     Committee due to significance of the issue.
                                                              Carried unanimously.




6.   REPORTS FOR NOTING BY THE COMMITTEE
     Nil




7.   CLOSED SESSION
     Nil.




The meeting closed at 2.26pm.




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