2022-10-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                            11 OCTOBER 2022


Capital Expenses     2016/2017   2017/2018      2018/2019   2019/2020       2020/21     2021/22

Acoustics                                                     $28,500
rectification
Floating Wall                                                  $1,100                    $4684
Pottery building &                                             $7000         $4,655       $495
equipment
Painting                                                       $2,500
Ceiling fans                                                                             $6490
Total                   $4,625      $24,644       $16,086     $48,600       $45,655     $17,858

In 2014, a building and conditions assessment identified a range of challenges including wall
cracking and ongoing leaks. In 2019, following an increasing number of internal leaks that were
no longer able to be repaired with minor maintenance, an emergent capital works project was
approved to repair the roof and replace the box guttering. This work was carried out in the
2019/20 financial year and prior to solar panels being installed.
CFG’s planned capital facility improvements in 2023 include:
   Installing blinds in the external ‘breezeway’ between the BFAC and Pottery - $25,000
   Replacement items for the gas kiln - $4000
   Computer monitor and hard-drive - $5000
   Electrical improvements - $1000
Given the age and nature of the building, Council will need to retain responsibility for major
capital renewal works.
Previous Council Consideration
Ordinary Meeting Minutes, 19 December 2019, Item 3, Page 11
That Council note the report by the Acting Manager Libraries & Galleries to the Services &
Organisation Committee Meeting dated 10 December 2019 and:
A.    Authorise the CEO to enter into an agreement with the Cooroy Future Group Inc to operate
      the Butter Factory for a further three-year period, commencing 1 January 2020. This
      agreement to be in accordance with Council’s Community Leasing Policy and subject to
      continued satisfactory performance by the Group, reviewed on an annual basis;
B.    Provide funding of $114,500 (ex GST) to the Cooroy Future Group Inc to support
      operations for the first year to December 2020 in line with the approach outlined in the
      Finance section of this report;
C.    Refer future funding arrangements to the 2020/21 budget process; and
D.    Extend congratulations to the Cooroy Future Group on their success thus far in operating
      the Butter Factory.
Ordinary Meeting Minutes, 12 March 2015, Item 1, Page 9
That Council note the report by the Director of Community Services to the Infrastructure &
Services Committee Meeting dated 3 March 2015 and agree to:
A.    Adopt Option 3 as its preferred option;
B.    Staff consulting with the Cooroy Lower Mill Board to develop a Business plan and budget
      to present to Council in a future report; and
C.    Continue to maintain the Butter Factory and Pottery Shed buildings.
Note: Option 3 proposed a hybrid community managed model with the Cooroy Lower Mill Board
as the facility manager, and U3A and Centre for Ceramic Excellence as anchor tenants.




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