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2016-12-06 Services and Organisation Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 6 December 2016
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - PROGRAMS 3
2 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EVENTS 7
3 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EQUIPMENT 9
4 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - INFRASTRUCTURE 11
5 SPORTS FIELD AUDIT 13
6 NOOSA LIBRARY SERVICE CLEANING CONTRACT - TENDER ASSESSMENT -
1516T102 17
7 15/16 T104 BANKING SERVICES CONTRACT 39
8 DRAFT CORPORATE PLAN 2016 TO 2036 43
CLOSED SESSION -
Page 2 of 45
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - PROGRAMS
CUMENT INF ORM ATION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/ Community Grants
Attachments 1. 2016/2017 Round Two Community Project Grants – Programs
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 December 2016 and:
A. Authorise the Chief Executive Officer to amend the Community Grants Policy so that pilot
projects of up to three years become eligible for Community Project Grants funding;
B. Establish a new category of grants to fund zero emission initiatives as part of the 2017/18
budget process; and
C. Approve the 2016/2017 Round Two Community Projects – Programs provided in
Attachment 1 to the report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the second round of 2016/17
Community Project Grants. Four separate reports have been provided to the December Services
& Organisation Committee Meeting reflecting the four grant categories:
1. Programs
2. Events
3. Equipment
4. Infrastructure
Background
• The second round of the 2016/2017 Community Grants program (Projects) was advertised
in local media and through community networks with a closing date of 26 October 2016 (for
projects commencing January 2017).
• Applications were checked for eligibility against the Noosa Council Community Grants
Policy and guidelines.
• Applications were reviewed and commented on by specialist staff with appropriate
expertise.
Page 3 of 45
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
• All applications and staff comments were discussed and assessed by the grants
assessment panel.
• The assessment panel is recommending:
- 33 applications receive $197,633 funding from the Community Project Grants Program.
As per the Noosa Council Community Grants Policy, assessment panel members recognised
and declared any actual or potential conflicts of interest and were not involved in any decisions
on matters relating to that application.
Implementation
Following endorsement of this report, grant applicants will be notified of the outcomes. Funding to
successful applicants will be distributed in January 2017 providing they have no outstanding debt
to Council.
Previous Council Consideration
Ordinary Meeting Minutes, 16 June 2016, Item 3, Page 11
That Council note the report by the Community Development Coordinator to the Services &
Organisation Committee Meeting dated 7 June 2016 and
A. Authorise the Chief Executive Officer to amend the Community Grants Policy to include a 3
year Signature Event Category for which Service Clubs are eligible; and
B. Approve the following grant funding recommendations:
1. 2016/2017 Community Alliance Grant recommendations as set out in Attachment 1 to
the Report;
2. 2016/2017 Festive Season Grant recommendations as set out in Attachment 2 to the
Report noting that the Pomona Night of Lights event is being held in Pomona, not
Cooroy as incorrectly outlined in the attachment;
3. 2016/2017 Signature Event Grant recommendations as set out in Attachment 3 to the
Report;
4. 2016/17 Community Grant Projects first round recommendations as set out in
Attachment 4 to the Report; and
5. 2015/16 Regional Arts Development Fund (RADF) second round recommendations
as set out in Attachment 5 to the Report.
C. With respect to the application by Slow Food Noosa which currently fails to meet the criteria
for the community grant, the organisation is encouraged to apply for the next round of
grants for support for their education and promotion of slow food principles.
Finance & Risk
Traditionally, two funding rounds for Community Grants Projects are run and budgeted for each
financial year.
There is $163,725 remaining in the 2016/2017 Community Grants - Projects budget and $35,829
remaining in the Community Grants – Alliance budget giving a total of $199, 544.
Page 4 of 45
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Consultation
External Consultation - Community & Stakeholder
• Free information sessions were held across the Shire for eligible not for profit community
organisations to learn about the Council Community Grants Program.
• Tourism Noosa
• State Government, Sport and Recreation Services
Internal Consultation
This report has been developed in consultation with staff across Council including
representatives from the following areas:
• Community Development team
• Executive Office
• Financial Services
• Environmental Services
Applications for Community Project Grants have been assessed by Specialist Officers and
moderated by a panel consisting of the Director of Community Services, Community
Development Manager and Planning and Environment Manager.
As part of the moderation process the Director of Community Services declared a conflict of
interest with regard to the applications from the Ceramic Centre of Excellence and the Noosa
Open Studio applications and the Community Development Manager declared a conflict of
interest with regard to the application from the Noosa Triathlon Club Inc and the Cooroora United
Football Club Inc.
Departments/Sections Consulted:
Chief Executive Officer x Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office x Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 5 of 45
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 6 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
2016/2017 - Round Two - Community Project Grants — Programs Attachment 1
Assessment Conditions of
Organisation Project Description Location Panel Fundi
unding
Recommends
Noosa Skateboarding Activation - 21 workshops and
coaching clinics across Noosa's 7 skateparks to
Australian establish a Noosa Skateboarding League plus two
Skateboarding regional competitions. The project will train local All Shire $8,000
Federation coaches and link local athletes to development
pathways to prepare for a national skateboarding
team in the 2020 Olympics.
Noosa Catchment Bio-passage Assessment -
Noosa & District aisiebithed and understand any humen caused Funding for stages
impediments to movement of animals in and around $15,575 .
Landcare Group . . . 1-4 of the project
the Noosa River employing best practice
methodologies.
Noosa & District Creation of a Fodder Plantation (to harvest) to feed
Landcare Grou rehabilitating wildlife. Location of plantation - Straker All Shire
P Park, Six Mile Creek Reserve, Cooran.
River monitoring program which provides water
Noosa Integrated testing, litter collections along foreshores, monitoring
9 a river activities, monitor derelict boats, and shore bank .
Catchment Association |. we : : All Shire
Inc impacts requiring attention, sand Island weeding, and
, monthly migratory and resident shorebird and wader
surveys.
Fishing Line Recovery Bins Program - helps to protect
Noosa Integrated birds, land animals and marine life form injury and
Catchment Association |death by educating recreational fishers, and collecting | All Shire
Inc. fishing related waste from the lower Noosa River to
Boreen Point.
Women Love to TRI - a 10 week program to
Noosa Triathletes Inc. |@?courage more women into the sport of triathlon, All Shire $3,000
providing female only training groups, programs and
education.
we teens and young people aged 12 - 16 years based on
Pomona & District the National Youth Week theme, ‘Be Bold Brave, Pomona $939
Community House Inc. ' . . .
You’, to be held in Cooran expanding service
Queensland Oztag Inc. Oztag Free School Clinics in 10 Primary Schools for All Shire pf
Noosa area.
Page 6 of 45Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
2 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EVENTS
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. 2016/2017 Round Two Community Project Grants – Events
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 December 2016 and approve the 2016/17 Round Two
Community Projects – Events provided in Attachment 1 to the report.
REPORT
The purpose of this report is for Council to consider and endorse the second round of 2016/17
Community Project Grants for Events as provided at Attachment 1 to this report.
Refer to report titled “2016-17 Community Grants Program Funding – Community Project Grants
(Round Two) – Programs” for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office x Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 7 of 45
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
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5 1 1 1 106 2 1817 2266 17 15 26 oSection 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
3 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EQUIPMENT
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. 2016/2017 Round Two Community Project Grants – Equipment
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 December 2016 and approve the 2016/17 Round Two
Community Projects – Equipment provided in Attachment 1 to the report.
REPORT
The purpose of this report is for Council to consider and endorse the second round of 2016/17
Community Project Grants for Equipment as provided at Attachment 1 to this report.
Refer to report titled “2016-17 Community Grants Program Funding – Community Project Grants
(Round Two) – Programs” for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office x Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 9 of 45
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 10 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
2016/2017 - Round Two - Community Project Grants - Equipment Attachment 1
Assessment Conditions of
Organisation Project Description Location Panel .
Funding
Recommends
Replace two Infra Red (thermal imaging) cameras to .
. . . Funding for one
. assist at night and in all-weather search and rescue .
Australian Volunteer operations. The cameras are able to detect a person infra red camera
Coast Guard Association |°P P All Shire $10,700|and the installation
in the water at 400m or a small boat at 1200m, have :
QF5 a of one infra red
a freeze frame and zoom facility, and are remotely
: . camera.
operated safety from the rescue vessel's cabin.
Cooroora United Hot Water System - Replace the current 400! Hot Cooro $1.221 heel ees
Football Club Inc. Water System. y , ¥
sourced
Purchase 10 electric bicycles for Noosa E-Bike
CQ University Noosa Commuter Pilot Project .
_ - a real-time pilot will measure the impact the use of .
and Zero Emissions ae All Shire
N electric bicycles may have on commuter car travel,
oosa 2. : .
carbon emissions and commuter vehicle running
costs.
LifeFlight Australia Purchase of emergency breathing system (EBS) and All Shire
life jackets for crew for over-water missions.
Men's Shed Pomona Funding subject to
(Pomona Community Provide First Aid, resuscitation safety equipment. Pomona $3,875]a revised budget
House) being approved.
. Purchase and fabricate Heavy Duty UV Marine
Noosa Outrigger Canoe : .
Club Inc. covers for 8 by 6 man Outrigger Canoes to prevent | Noosaville $3,288
weather damage.
Upgrade Sunshine Coast Mobile Laundry, which is a sone delivery in
Orange Sky Laundry Inc. |free service to people sleeping rough. Noosa Area All Shire $15,000 the Noosa Shire is
contribution .
negotiated
Pomona & District Various purchases and repairs - chairs, computers,
. re-coating the floor, replacement blinds, and Pomona
Community House Inc. . ~
gardening machinery.
Sunshine Coast Sports [Solar System for proposed clubhouse / hanger at
. Teewah
Aviators Inc. Teewah.
The Lions Club of Noosa Purchase a computer and accounting software. Noosa
Heads Inc. Heads
Page 10 of 45Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
4 2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - INFRASTRUCTURE
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. 2016/2017 Round Two Community Project Grants – Infrastructure
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 December 2016 and approve the 2016/17 Round Two
Community Projects – Infrastructure provided in Attachment 1 to the report.
REPORT
The purpose of this report is for Council to consider and endorse the second round of 2016/17
Community Project Grants for Infrastructure as provided at Attachment 1 to this report.
Refer to report titled “2016-17 Community Grants Program Funding – Community Project Grants
(Round Two) – Programs” for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office x Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 11 of 45
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 12 of 45
2016/2017 - Round Two - Community Project Grants — infrastructure Attachment 1
Assessors
Organisation Project Descripton Location [Recommended Conditions of Funding
Funding
Beach in order to respond to food needs of struggling school families. seas Coast Network meetings
. - . . - . Kitchen made available to other community organisations in the Shire;
Outfit a Kitchen in the new hall at Sunshine Beach Anglican Church at Bicentennial Drive, Sunshine
Anglican Parish of Noosa , - - $7,500 }Anglican Parish of Noosa representative atiends the Northern Sunshine
‘Cocory Gymnastics Club Inc, nee PR Rewroishment ~ much safer landing pit preventing lower limb injuries, and saving costs $16,829 | Funding is subject to the approval of a revised budget.
ine — pe ree eee ene jew fom
Provide drainage and repair of damaged walls - the southern wall needs a rubble drain and repair of
lall down-pipes followed by repainting of inside walls, descaling of rust and repainting of metal Funding is subject to the approval of a revised budget and additional
Cocroy Badminton Club Inc. | sports descaled and repainted, and replacement of the outside door which has werped due to. | COOTY $2,969 | svotations provided,
longoing damp.
‘Cooroy Eumundi Cricket Club . Funding is subject to other quotes being sought and Counc Community
inc. Field Irrigation system for Sel Bonnell Oval, located at Cooroy. Cooroy $4,972 Development Officer be inv in supplier decision.
Prowse eSoiage ses rcnsrenspayesvenett 2
Federal Memonal Hall and . . .
; 7 Rejuvinaton of the Kin Kin Arboretum - new and replacement of degraded information signs and
Ke Kin Community Group Inc. lingiaqual signage of “listed” trees.
eo Gn Community Group he ita Sccenearemeneentesenmenrenerttnamnaivon cared ney |
. . Build an all-weather12 x 6m roof between the community center building and toilet block in Kin Kin -
Noosa AH & USociety ine Pomona Showground - Upgrade kichen it “\s's Donger’ es a ee
i — prsnage won pesen timersnnantvaanssamess em Zz Be
re — Baa ane Brows Cubnouse (anes) ak Noons Denes Spon Comples 9 MeKanon Ome. Tevan. Se
INoosa Community Garden - adjacent to the newly sited Tait Duke Community Cottage - install
Noosa Community Garden arbors to define and enhance three entrances, shade sails for sun protection, outdoor seating and
table on the new paved area anc a new welcome sign.
League et Hunior RUGPY | sports feldlightng upgrade. $30,000 | Funding is subject to the Club obtaining State Government funding.
Noosa District Netball Shaded seating - replace existng timber seats with aluminum shaded seatng at Tewantin Netball | + oo. $8,085
Associaton Courts on McKinnon Drive. .
Noosa Lions Football Club Inc, |Renovation of public areas and spectator seating at Girraween Sports Complex omnes Funding is subject to the approval of a revised budget.
Girraween Sports Complex: Replacement Discus Nets and Long Jump Pit Covers pom] bebo cosokt for Long Jump Pit Covers, ensuring high product quality
INoosa Malibu Club Storage Facility - construct a 10Mx 4.8M storage facility adjacent to the Rotary Noosa : .
Nocea Malibu Club IShed in Wallum Lane to securely house the clubs equipment and club records. Heads $2,196 |Funding is subject to the approval of a revised budget.
Tennis Court Roof - The nnovatWve arc structure will be 18m x 36m and stand 8.1m high atits
Noosa Tennis Club Inc. centre. The roof wil be mace of high strength polyethylene fabric tensioned over 2 curved heavy-
duty lightweight steel framework supported by 3m poles positioned 2m apart outside of the court.
Replacement of original lighting and fencing. Existing Smber light poles (1980) are in poor condition
Peregian Tennis Ciub inc land are a safety concem. The Light ftings are beyond serviceable life and lighting levels are 100- | Peregian
s ~ 150Lux, which is lower than the recommended lighting levels required for club competion play atof} Beach
350Lux.
Pomona & Cooran Amateur
Rugby League Football Club | Install PA System and purchase shade shelters for the ground at 1 Bridge St, Cooran.
Inc.
Pomona Cooroy & District Construction of 6m x 6m lockable shed for storage of club and sport equipment at 2 Pomona
Australian Football Club inc. [Connection Rd, Pomona.
Bomone Tennis Cup Be Cu House Guicing Renovations, Grounds improvements & Uegradss: fmm
Sunshine Coast Camphor [Shed extension - need space for additional volunteer woodwork benches, equipment and storage,
Laurel Timber initatve Inc. Va room to install a large image cisplay screen for member education and other woodwork display Cooroy
'Cocroy Camphor Laurel purposes.
on — Pee eee een Noone Neen peep
Veggie Village Community . Peregian
Gardens Peregian Beach Upgrade of water-drainage system Beach
pm efSection 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
5 SPORTS FIELD AUDIT
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM /Subject/51.04 Sporting Facilities
Attachments 1. Example Audit Report, Girraween Sports Complex Main Soccer Field
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 December 2016 and
A. Note the sports field audits undertaken in the Noosa Shire;
B. Agree to allocate $780 from the Community Grants program to provide membership for 12
sports clubs to the Sports Turf Association QLD ($65 each);
C. Agree to allow community and sporting clubs to dispose of sports turf green waste, which
includes excessive thatch, from their fields to Council’s approved landfill facility at no
charge; and
D. Consider allocating an additional $10,000 per annum for the next three years to the sports
field maintenance grants to fund sports field audit initiatives in the 2017/18 budget process.
REPORT
1. Background
Maintenance of sporting facilities is a major concern for many groups who are run by volunteers.
Many clubs are struggling with the cost of maintaining facilities to an adequate standard and
sourcing appropriate skilled turf specialists to undertake the maintenance at minimum costs. In
order to assist, Noosa Council has a Sports Field Maintenance Funding program where eligible
sporting clubs receive part funding for on-going maintenance of sporting fields. This funding has
been in place for three years.
To complement Council’s three year sports field maintenance funding, an audit of the sports
fields in Noosa has just been undertaken. The audit, which was conducted by an independent
Sports Turf Consultant, provided each sports club with an individualised report, and a proposed
12-month maintenance plan for the following organisations to implement:
• Noosa Lions Football Club Inc.
• Noosa District Softball Association Inc.
• Noosa District Rugby Union Club Inc.
• Noosa Touch Association Inc.
• Noosa Australian Football Club Inc.
• Tewantin Noosa Cricket Club Inc.
• Pomona Cooroy and District AFL Club Inc.
• Cooroy Eumundi Cricket Club Inc.
• Pomona Cooran Amateur Rugby League Football Club Inc.
• Cooroora United Football Club Inc.
• Noosa District Rugby League Club Inc.
• Noosa District Junior Rugby league Club Inc.
Page 13 of 45
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
The Independent Turf Consultant also met with available staff of the sports clubs to discuss their
findings and provide an overview of turf management practices. During the presentation it
allowed clubs to ask specific questions about their field and what could be done to improve the
quality and safety of their facilities.
The audit covered:
• Soil Testing - Taking core samples of the soil, test the nutrients and identify areas of
concern. This included: nitrogen levels, organic matter, sulphur, zinc, chloride and sodium
levels. Recommendations were given on supplementary nutrients needed, i.e. fertilisers,
aeration etc.
• Surface Undulation - Measure surface undulation across the fields and recommended
remedy works to improve conditions and level out surfaces; options included returfing
areas within goal mouths/high traffic areas. Annual top dressing may have also been
recommended.
• Turf Quality and Cover – The quantity and quality of the turf ground cover including areas
of concern, i.e. bare patches of dirt, overused and high traffic zones.
• Surface Hardness – The hardness of the playing surfaces was tested. If high readings
were identified the likelihood of significant head injury is high and the playing field may be
unsafe to play. De-compaction work may be required and recommended to reduce surface
hardness, increase airflow within the soil and promote root development.
Surface hardness is a significant issue. If fields are too hard, they may be deemed unsafe
and unfit for play..
• Turf height - Measure the height of the turf and advise recommended turf height of cut and
frequency for the species of turf present.
• Irrigation and Soil Moisture - Soil moisture and infiltration rates and recommended
irrigation requirements to improve turf health, reduce surface hardness and compaction
levels within the field.
• Weed Identification - This identification will assist the club in ensuring a correct program
of spraying of pre-emergent and post-emergent weeds is carried out.
2. Audit Results
A total of 22 fields were assessed during the audit. An example of the audit is shown at
Attachment 1. It was identified that funding, resources and turf maintenance skills were lacking
in areas, however the clubs willingness to provide the best possible fields for their end users was
very strong.
Some general turf management principles were not being followed (e.g. mowing heights or field
usage), while other more complex areas (e.g. nutrition, pests and diseases) were difficult for the
clubs to know underlying problems exist within their fields.
The assessments identified some risk maintenance issues that need to be addressed which are
beyond the capabilities of the volunteer and the intent of the sports field maintenance funding
program. This includes surface hardness and disease, including nematodes with the soil, which
can be a significant problem for sporting clubs. It is recommended that annual testing be
undertaken to continue to provide independent information to the clubs and their ever changing
volunteers.
Page 14 of 45
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
3. Way Forward
As a result of conducting the audits staff are requesting that Council consider four key items:
• As a first step it is recommended that Council fund membership to the Sports Turf
Association QLD (STA QLD) for each individual sports club who maintain sports fields to
the value of $780.
STA QLD is a not-for-profit association run by volunteers to provide a network of turf
grounds managers who are involved in managing sports and passive turf facilities in
Queensland. STA QLD was established to provide education, training opportunities and
enhancing the professionalism of turf grounds managers within the state.
The benefits of offering clubs membership of STA QLD include:
o STA QLD can work with Noosa grounds volunteers to help provide a ‘Noosa Council’
chapter of the association.
o Education and training. At least 4 field days are held annually free of charge for
members.
o Networking with other turf managers from across Queensland. Members include
community and elite grounds managers.
o Members are provided with annual subscriptions of Australian and New Zealand Turf
Management Journals to continue the learning and education process.
o Members will also receive e-newsletters from STA QLD which will inform them of
forthcoming events and turf management information.
• Council allows community and sporting clubs to dispose of sports turf green waste, which
includes excessive thatch, from their fields to Council’s approved landfill facility at no
charge.
• Council consider allocating funding of $10,000 each year for three years for sports field
auditing and improvements works to address the major areas of concern/risk throughout
the sports field network that is beyond the capabilities of volunteers. This program to then
be evaluated to ensure the maintenance of the fields is improving.
• Council officers to facilitate six-monthly meetings for Sports Field Managers to get together
to network, discuss issues, share expertise, resources and the like.
Previous Council Consideration
Nil
Finance & Risk
Funding for the membership for each individual sports club to the Sports Turf Association QLD is
to be allocated as part of the 16/17 Community Grants funding.
Funding for further audits and improvements to be considered as part of the 2017/18, 2018/19
and 2019/20 budget process.
Consultation
External Consultation - Community & Stakeholder
The auditing of the fields was followed up on by an open forum where sporting organisations
were able to ask questions and receive expert advice from the consultant.
Page 15 of 45
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Internal Consultation
Civil Operations Manager, Property and Infrastructure
Waste Coordinator, Community Services
Departments/Sections Consulted:
Chief Executive Officer x Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 16 of 45
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Attachment 1
Page 17 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
2016 Sports Field Audit
Girraween Sports Complex -
Main Soccer Field
AUSTRALIAN SPORTS TURF CONSULTANTS
M+61 412197218 [email protected]
PO Box 1242, Coorparoo QLD 4151
www.ASTCs.com.au
Page 17 of 45Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 18 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au] s.com.au
Executive Summary
1. Australian Sports Turf Consultants (ASTC), a Brisbane based turf consultancy company, was
engaged by Noosa Council to undertake an independent agronomic assessment of your sports
field. The purpose of the assessment was to identify the current condition of your field to help
Council and your club maintain and improve the playing surface for its end users.
2. A detailed sports facility audit was conducted by ASTC on 14 June 2016 at Girraween Sports
Complex — Main Soccer Field located at Girraween Court, Sunshine Beach QLD 4567.
Testing was conducted at Four (4) Test Locations across the playing surface using the Test
Methods listed in Table 2 and described in greater detail at
http://astcs.com.au/performancetestingtools
3. Turf quality across the field was rated just below acceptable as observed during the audit. The
field has high wear and is low in nutrition.
4. Turfcover at the time of inspection was rated as acceptable. The desirable turf species present
was green couch (Cynodon dactylon) with 85% cover across the field. Only a very small
amount of weed species were present (0.2%), whereas the quantity of bare ground seen within
the test locations reached 15%.
5. A mean surface hardness level of 87 Gmax, and a peak reading of 120 Gmax was identified
across the field. The surface hardness is within the high normal range for a sports ficld.
6. Mowing height (height of cut) was on average 20 mm across the field. Green couch is
routinely mown at 20 mm to 40 mm for use on sports turf surfaces and therefore you are
within the desired range. Wear or damage to the turf canopy also provided lower readings.
7. Thatch, which is dead plant material, measured 33 mm within the rootzone. Less than 20 mm
is recommended. Please refer to the turf maintenance program included in this document for
further information regarding remedial control options available.
8. Minor surface undulations exist across the field. The mean reading was 11 mm while the
highest reading, using a 3 metre straight edge, was only 23 mm. Recommendations for a
community sports field is to be less than 30 mm. Annual topdressing using appropriate sand
can be undertaken to help improve surface evenness and this will also help to combat thatch.
Topdressing is recommended after initial dethatching work is conducted.
9. Excess water is surrounding some sprinkler heads located within the field. It is recommended
that an independent irrigation audit be undertaken to make sure there are no leaks and that all
sprinklers are at the desired height and they are operating correctly; co-efficiency of
uniformity (CU) should be at least 87 %.
The infiltration rate for this field is high i.c. between 420 and 1536 mm/hr. It is unknown why
drainage lines were installed across half the field (at a depth of 190 mm) given this drainage
rate. A guideline for a community sports field is to target 50 mm/hr; so you are significantly
exceeding this target. Your watering program is to be closely monitored and it is
recommended that you develop or have developed a water irrigation plan based on your
operational system.
10. Soil nutritional testing, following representative sampling to a depth of 100 mm across the
field, the soil showed that the pH and calcium levels are low. The soil pH needs to be raised
which will allow greater success and uptake of major nutrients. This can be done by applying
agricultural lime with a Calcium level of 35 to 40% at a minimum of | tonne per ha (or 100g
per m2). The lime should be applied evenly across the surface and watered into the rootzone.
Reference #14R160614 lof17|Page
Page 18 of 45Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 19 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au]
Nitrogen and phosphorus levels were adequate and high respectively. When next applying a
complete slow release granular fertiliser the product should contain supplementary potassium,
magnesium and Sulphur. Phosphorous should not be added until levels are reduced.
11. Pests: Root development for such a soil profile was poor. It is likely that nematodes are
present within the rootzone stunting root development (Plate le). Analytical testing should
be undertaken to confirm this.
Couch mite (Acacia cynodonsensis) damage is visible across the playing surface. It is difficult
to identify if couch mites are still present within the turf canopy. Couch mites are small in
size (mostly less than 1 mm in length as adults, with many less than 0.25 mm), however the
pest can cause significant damage to the turf and impede recovery following wear or
renovations. Chemical control can be used if the population exceeds threshold levels.
12. It is recommended that a | tone bulker bag be kept on site for use to lightly topdress or fill
small voids each week. Do not buy bulk sand/soil and store it on the field or along the
fenceline (Plate 1a).
Reference #14R160614 20f17|Page
Page 19 of 45Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 21 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au]
Summary of Observations
Red highlighted cells indicate that attention is required in order to meet the recommended range.
Table 2 Summary of data collected across Girraween Sports Complex — Main Soccer
Field on 14 June 2016
Parameter Recommended Test Method
Range
Ground cover (%) >98% start of
Bare ground 2 14.9 season; 85% mid-
[Green couch ‘| _40_‘| 84.9 Seon ead Visual
Green couch 40 84.9 | 100 | turf species. Weeds | accessment using
Nutgrass present <20% grass a quadrat g
2 0.2 2 weeds & <5%
broadleaf weeds.
Turf height of cut Toro
Turf quality (rating) Turf quality rating | Subjective rating
3 5.4 6.5
of | (worst)-9 (best)
Turf colour (rating) . Turf Colour
Quantitative 5.25 7.31 | Grass Index rating | Meter (TCM)
— of | (worst)-9 (best) — -
Se Ee a Subjective rating
Hardness (Gmax)
1° drop 40 64 7 o Gmax. Over Surface hardness
= drop 20 75_| 90_| for concern. > 200 hmpacr me cee
3 arop J 50] 81 [110 | Gn isdangerous, | !P86t Hammer
Compaction (psi) 0-200 psi = soft, Hydraulic
75 mm* 250 | 296 | 350 | 200-600 psi = fair, om trometer
Tisomme | 350_[475 J a0] md >600 psi ard P
Soil Moisture (%)
Infiltration (mm/hr) > 50 mm/hr for Single ring
420 852 1536 club level grounds infiltrometer
Surface evenness revel ae im over 3 m straight
(mm) 5 10.7 230 Jom siren cage edge and
(lower club duated wede
standard) graduated wedge
Soil Profile (mm) -
Thatch depth 30 33 40 }<20mm di mm ,
. - iameter soi
Root holding depth ameter soi
Max, root depth
Reference #14R160614 4o0f17|Page
Page 21 of 45Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 22 of 45
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nSection 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 23 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au] s.com.au
Plate 2 Turf quality and percentage ground cover at (a) Test Location 1, (b) Test Location
2, (c) Test Location 3, (d) Test Location 4, (e) view looking west across the length of the
field and (f) view looking down the length of the field facing east
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Soil Profile
Following soil sampling at three (3) locations across the field, the samples contained a 30 mm
to 40 mm thatch and high organic layer. Within Test Locations 1 and 3 a 10 mm sandy silt
layer was present followed by the black and white native sand to depth. A red rock 35 mm long
was also struck 140 mm beneath the surface within Test Location 3. The root health of the
samples at Test Location | was poor, and 2 and 3 were moderate.
Reference #14R160614 60f17|Page
Page 23 of 45Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 24 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au]
Plate 3 Soil core samples taken from Test Locations 1, 2 and 3 (left to right) to a depth
of 200 mm. The middle sample was taken from above a drainage line (ag-pipe)
eee oe ets
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The quantity of turf cover containing a stand-alone sward of green couch was good at 85%
(Figure 2). Nearly 15% of bare ground was seen within the test locations and the weed
population, comprising of nutgrass, was only 0.2%. Some ryegrass could be seen along the
northern fenceline, but the latter was cither juvenile or did not successfully strike.
Figure 2 Graphic representation of the average turf or species composition present across
the audited sports field
Reference #14R160614 7of17|Page
Page 24 of 45Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 25 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au]
Soil Nutritional Testing
A representative soil sample was collected from across the field by Australian Sports Turf
Consultants during the sports field audit and send for nutritional testing. The results can be
seen in Table 3. This information should be provided to your local sports turf fertiliser
consultant.
Table 3 Soil nutritional testing at was conducted by Phosyn Analytical, PO Box 2594,
Burleigh MDC QLD 4220. The results are provided below
[Parameter ——=~S*~S~*™~*C ene | Res |
1-3
LEGEND
[Low | Adequate | __Hich [S530
Reference #14R100614———<Cst‘<‘<‘<‘<C;7C;O”*”*”*”*~*~*”*« OAT YP
Page 25 of 45Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 26 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au
Turf Maintenance
We pride ourselves on our nation’s sporting prowess and, in general, we place high
expectations on our sports grounds at either a community based or elite level. Historically,
there was greater acceptance of the playing surface condition. Good or bad, it was considered
the same for both sides. However, in this new era of sport, the playing surface, like all other
aspects of the game, is required to meet a “standard”. A below par surface will not only impact
on the quality of the match, but also the likelihood of player injury. In order for an athlete or
team to successfully perform, it is essential that the playing surface be appropriately managed,
consistent and most importantly, safe (Roche, 2010).
Following is information to assist your club and volunteers on planning, budgeting for and
implementing a turf maintenance program for your sports field.
Table 4 A general annual turf maintenance plan to assist with the upkeep of your sports
field
SPRING 1. Mowing 1. Mow weekly.
2. Renovations 2. Scarify to remove thatch and topdress with sand
3. Turf Replacement if achievable.
4. Fertiliser 3. Turf replacement should be undertaken
following fixtures to highly worn turfed areas.
4. Fertiliser immediately following renovations in
September. Secondary application, smaller
amount, in November if required.
2. Fertiliser 2. Fertilise again in February.
AUTUMN |1. Mowing 1. Mow weekly to fortnightly.
2. Fertiliser 2. Fertiliser again in May to get you through until
spring.
WINTER 1. Mowing 1. Mow weekly to fortnightly.
2. Weed control 2. Be mindful of germinating weeds in spring. Pre-
3. Soil testing emergence weed control may be necessary.
4. Irrigation audit 3. Independent soil testing is recommended in July
5. Sportsfield audit to determine your soil fertility and nutrient
requirements.
4. Conduct an internal irrigation audit in June to
make sure everything is operation and efficient.
5. An annual sports field audit to assess the
playing surface conditions is recommended.
Reference #14R160614 9of 17| Page
Page 26 of 45Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 27 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au
Essential Equipment
The following equipment is essential to undertaken successful maintenance of a natural turf
sports field. Items have been categorized into two classifications (i) internal: meaning the club
should own or have “immediate” access to this equipment and (ii) external: meaning you can
lease, hire or seek an experienced contractor to undertake the work.
¢ Mower — Internal — This can be a rotary or cylinder mower. A cylinder mower will
produce a better quality finish.
e Irrigation — Internal — Should an irrigation system not be installed, access to water is
vital. The use of a travelling irrigator or an irrigation system called SumiRain®,
“similar” to a commercial soaker hose up to 100 m in length could be used.
e Fertiliser spreader — Internal or external — A small walk-behind pedestrian spreader is
handy but for large applications a PTO driven or similar machine is recommended for
accuracy and labor etc.
e Line marker — Internal or external — A machine that gets used routinely and could
always be more frequent. Paint should be preferred compared to using diesel or roundup
to line mark.
¢ Knapsack, weed wick wiper and or weeding brush — Internal* - If you have suitable
storage, these items should be in your armory to target nuisance weeds on and off the
field. Pesticide applications and usage is to be adhered to.
e Sprayers, boom and tanks — External* — If you do not have storage, nor are you licensed,
it is strongly recommended that you seck an external company to undertake your
chemical control applications.
e Specialist machinery — External — This includes machinery like a top dresser to apply
sand, scarifier or topmaker to remove excessive thatch, verti-drainer or decompaction
machine to aerate and relive surface and ground compaction.
e Storage — Internal — An area or unit that provides a safe working environment and can
safely story your equipment out of the weather is essential.
Mowing
Weekly mowing in summer and possibly extending it up to fortnightly in winter should be
carried out to maintain an acceptable playing surface and desired height fit for purpose. More
regular mowing will improve the turf quality, density and recovery. Some tips to following
include:
e The recommended mowing height of a blue and green couch sports field is 20 to 40
mm.
¢ The mowing height of the turf does not have to get raised in winter.
¢ Only 1/3 of the leaf blade should be cut at any given time so as not to stress the turfgrass
and to result in scalping. If significant amounts of thatch (dead grass) remain on the turf
surface following mowing, you’re not mowing regularly enough. Increased growth
could be as a result of recent wet weather, higher temperature and turf growth or
following a recent fertiliser application.
¢ If irregular mowing practices are undertaken, it is likely that returned clippings (not
caught by a catcher) will exacerbate thatch levels within the profile.
e Mowing shall be practiced by staggering directions to avoid the development of wheel
ruts.
e Mower blades shall be sharp so as not to further damage the turfgrass, increase disease
risk to the turfgrass and produce a cleaner finish when mown.
e With the exception of the cricket boundaries, do not mow-in the field line markings.
Use line marking paint instead.
Reference #14R160614 10 of 17| Page
Page 27 of 45Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 28 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au] s.com.au
Irrigation
Irrigation is to be applied to maintain unstressed growth. Application rates and timings will
depend on environmental factors and the sportsfield design. An annual internal or external
irrigation audit is also recommended to make sure your irrigation system is fully operational
and achieving satisfactory uniformity. A minimum irrigation distribution uniformity (DU) of
75 % should be achieved.
Infrequent and deep watering to encourage extended root growth is recommended. Deep
watering refers to aiming to get the irrigation water down to the bottom of the growing
rootzone. Irrigation should not be applied higher than the soils infiltration rate.
A core sampler can be used to assess and monitor the water infiltration through the rootzone
and root development.
The following table (Table 5) provides some general guidelines on the likely minimum weekly
water use in mm for barely acceptable growth warm-season turf species (e.g. green and blue
couch) in Brisbane using a crop factor from Handreck and Black (2010) and Bureau of
Meteorology averages for daily evaporation rates.
Table 5 The likely minimum weekly water use for acceptable turf based on seasonal
conditions
Summer Autumn Winter Spring
January April July October
Warm Warm Warm Warm
Season Season Season Season
turfgrass turfgrass turfgrass turfgrass
13.0-20.7 mm 11.4-18.2 mm
Sand and Soil
Sand should be used as part of your annual topdressing maintenance program, whereas a sand
or suitable soil should be used to repair worn areas before they become blowouts (ruts) as
discussed below.
Topdressing
Topdressing sand should be a medium to fine grade double washed sand suitable for sports
turf. A maximum thickness of 10 mm at any onetime should be applied evenly to the playing
surface. The sand will help to reduce thatch levels, fill in small voids and provide a more
uniform surface.
All top dressing material is to be “worked into” the turf sward by the use of an appropriately
sized ‘drag mat’, or by similar process to ensure a minimum 50% to 90 % of the plant leaf is
exposed prior to the completion of work and before the irrigation system is switched on. If
there is a dense cover of turf or a thick thatch layer present, low mowing (even scalping) or
verticutting before top dressing is recommended to ensure good contact with the surface. This
will also prevent the formation of a layer that may slow or impede water movement through
the profile.
Due to the quantity of sand and equipment required, it is recommended that a reputable
contractor undertake full field topdressing work.
Reference #14R160614 ll of17|Page
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au] s.com.au
Blowouts
Small worn areas can be lightly topdressed with sand or suitable soil to provide greater stability
than what sand would. It is recommended that a | tone bulker bag be kept on site for use to
lightly topdress or fill small voids each week. Do not buy bulk sand and store it on the field or
along the fenceline.
Surface undulations, particularly those greater than 30 mm, will cause playability issues for
football (soccer) and especially cricket and become difficult to maintain. A Turf Doctor turf
replacement tool can be used to replace worn turf or divots on the field of play from turf located
outside the field of play. Such a method allows small amounts of turf replacement to occur
before turf replacement is needed.
Turfgrass Selection
Turfgrass selection is important in obtaining the most out of the turfs performance in a sports
situation. There is no silver bullet and no variety is suited to every environment. It is imperative
that clubs do their homework prior to selecting which turfgrass may be suitable to meet their
requirements.
The decision should not be made entirely on cost. A turfgrass for use as a sports turf should
ultimately have greater wear tolerance (and recovery), increased turf density, be low growing,
fast spreading and produce few seed heads etc.
Should turf replacement be required e.g. in high wear areas like the centre circle, goal mouths
etc., it is normally recommended that the same variety of turf be sourced. However, if the in-
situ turfgrass is not performing, it may be wise to seck an alternative.
Do not use turfgrass that is unsuitable as a sports turf e.g. buffalograss.
Aeration
Acration serves two primary purposes, (i) to releave surface and soil compaction and (ii) to
provide a suitable surface hardness that is safe to play on.
With head impact injuries regarded as potentially the most life threatening, the Clegg Hammer
is regarded as the most relevant tool to measure surface hardness within the sports turf industry.
The Clegg Hammer provides Gravity maximum (Gmax) readings which indicate how hard a
player would hit the ground. While Gmax readings above 150 Gmax indicate cause for
concern, the absolute upper limit is 200 Gmax (wherein head injury risks are doubled) at
which level fields should be closed to play as directed by management.
It is recommended that aeration or decompaction work be undertaken at least annually to aid
oxygen, water and nutrient availability to the rootzone and decompact the rootzone to provide
a safe surface. The following shall be taken into consideration:
e The soil type and is your field irrigated will determine the frequency and timing of
acrating.
e All underground services, including irrigation system components, shall be clearly
marked.
e Acration should be undertaken by a contractor using specialised aeration equipment
(e.g. Verti-Drain - |https://www.youtube.com/watch?v=CBtexwwH8cA) with solid
Reference #14R160614 12 of 17| Page
Page 29 of 45Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 30 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au
tynes that have a maximum diameter between 18-20 mm. The tynes shall penetrate the
turf playing surface to a depth between 150-200 mm (unless otherwise specified),
producing an even pattern of holes that are at 100 mm spacings.
Dethatching
Thatch is the amount of dead organic material present within the turf canopy or rootzone.
Thatch is a normal component of actively growing turfgrass and beneficial levels of thatch can
actually increase the resilience of the turf to heavy traffic (e.g. sports field usage). However,
high levels of thatch becomes a problem by becoming too soft, prevent movement of water and
air into the rootzone, causing drainage complications, displaying hydrophobic resistance.
Increased thatch also increases pest/disease susceptibility and requires greater inputs to
maintain c.g. mowing, fertility and pesticides.
If thatch is an issue across your sports field two techniques may be utilised (i) scarifying using
an Amazone machine or similar to
remove small to moderate amounts of thatch. Such a machine can be set so that no disruption
is provided to your playing schedule; or (ii) a relatively newer technique called fraze mowing
(or top making) using a top making machine
(https://www.youtube.com/watch?v=ha rUVIhx WE). Such a machine can remove significant
amount of thatch and have your surface playable within approximately 6 weeks. Such a
procedure is carried out every 3 to 5 years if grass clippings are not caught and thatch levels
are not routinely controlled.
Fertiliser
Annual soil testing will determine what your nutritional requirements are for your turfgrass.
Smaller quantities of fertiliser being applied more frequently will provide you with best results.
At least four applications per year should be targeted compared to a single application in spring
or summer when the turf is already growing at its fastest.
Asa general rule, a granular fertiliser of which to be applied should be a high quality controlled
release sports turf grade fertiliser suitable for fine/sports turf playing surfaces. The product
should have a nitrogen, phosphorous, potassium (NPK) ratio of between 18 — 23 Nitrogen,
1 — 10 Phosphorous and 8 — 12 Potassium. The product can also contain between 2 — 5 % Iron
(if levels are not already high). Agricultural grade fertilisers are not recommended because they
are fast release and will not provide you with optimum results.
Some elements essential for turf growth and performance are shown in Table 6 (source: Sydney
Water, 2011, Best practice guidelines for holistic open space turf management in Sydney, pp.
108). Deficiencies in any of these major elements will lead to reduced growth and vigour.
Reference #14R160614 13 of 17| Page
Page 30 of 45Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 31 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au
Table 6 Functions of major turf plant nutrients and symptoms of deficiency
| Element __——|__Roleintheturfplant__| Deficiency symptoms _|
N — nitrogen Chlorophyll and protein Overall paleness, slowed
synthesis. The main nutrient | growth, reduced turf density,
to promote good surface weed invasion
coverage
P — phosphorus Cell division and growth Reduced root and shoot
growth, stunted dark green
to reddish foliage
K — potassium Water translocation and cell | Reduced shoot length and
wall turgidity. Important to | root growth. Tip dieback,
drought and wear resistance | yellowing older leaves.
Decreased disease and
drought tolerance
Fe —iron Enzyme function Yellowing and chlorosis
(chlorophyll and nitrate) (striping in grasses) to
complete whiteness.
Reduced root growth
Ca -— calcium Cell division and growth Reduced root growth and
disease resistance, red-
brown leaf margins
The application of fertiliser or amendments to the playing surface and surrounds shall be
carried out in accordance with manufacture guidelines, best practice and health and safety.
Organic or inorganic products shall not be applied to the turf when the leaf blades are wet.
Records listing the products, application rate, quantity used, application method, staff member,
date and time are to be documented.
The application of fertiliser or amendments when heavy rain is forecasted should be avoided.
Heavy rain will wash the fertiliser through the soil profile and not be made available to the
turfgrass. This also poses an environmental hazard with the potential for fertiliser/nutrient
runoff to occur. Check updated on the Bureau of Meteorology web _ site
(hitp:/Avww.bom.gov.aw).
Pesticides
Routine inspections should be undertaken to look for turf damage visible on the playing
surface. It is recommended that a qualified contractor be used to apply pesticides to target pests,
disease and weeds.
Conduct extensive weed elimination programs outside the playing season to allow recovery of
the playing surface and to promote surface evenness and quality during the playing season.
Reference#I4R160614 d40fI7/Page
Page 31 of 45Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 32 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au] s.com.au
Further Information
Sports Turf Association QLD
STA QLD is an association created to provide a network of turf
grounds managers who are involved in managing sports and
passive turf facilities in Queensland. STA QLD is a ‘not-for-
profit’ association committed to provide education, training
gS TURF ASSOC 4 opportunities and enhancing the professionalism of turf grounds
Se sO, managers within the state. The information provided is
excellent for volunteers.
QUE AND Annual Individual Membership is only $65. View their
ENSL “Become a Member’ page for details. The ‘Business Directory
page also lists reputable companies who are able to provide
your club with products and/or services. This includes fertiliser
products suitable for sports turf use.
Visi farsa onA
Turf Finder
Turf Finder is an independent web site to assist home owners
and professional turf managers in selecting the best available
turfgrasses to meet their needs. Turf Finder provides factual
independent information on commercially available turfgrasses
Tu r F *% being sold by professional turf producers. Here you will be able
Finder ny Be enue mero ney
’ to identify the right turfgrass and where to buy it.
Turf Finder also contains greater details on turf management
and maintenance.
Visit}www.TurfFinder.com
Australian Sports Turf Consultants
oe _ | ASTC is a Brisbane based independent turf consultancy
(| company. ASTC provides consultancy services including sports
field auditing, designs and specifications, trouble shooting and
RUSTRALLAN SPORTS TUBE CO std | analytical testing services.
Visithwww.ASTCs.com.au
Reference #14R160614 15 0f 17| Page
Page 32 of 45Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 33 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au] s.com.au
Handy Tools
Turf Doctor
Turf replacement tool for small areas before they become
big. The tool is used for cutting pyramid shaped turf from
“| within the field for patching and repairing.
The advantage of this tool is that each pyramid shaped turf
fits quickly and neatly into every hole, the true surface level
is maintained and the playing surface remains firms and
stable, as each section of turf is held firmly into place by the
babe wedges of undisturbed soil. A complete repair can also be
made with no gaps left between the surrounding turf.
\ / Visit Turf Mate at
http://www.turfmate.com.au/product/135/29/4/230mm-turf-
50 mm Soil Sampler
— Knowing what is happening beneath the turf surface is just
as important as knowing what is happening on the playing
surface. A 50 mm stainless steel soil sampler provides you
with an opportunity to quickly remove rootzone samples
and take informed decisions based on what you can see. A
sampler helps you assess the soil type, drainage condition,
turf and root health etc.
Visit Turf Mate at
http://www.turfmate.com.au/product/1059/29/4/50mm-soil-
SumiRain®
50m and 100m Sumi-Soakers are available. These irrigation
devices are lightweight and allow you to irrigate in areas
where irrigation systems may not be practicable.
Visit Equipment Solutions at
http://equipmentsolutions.com.au/newequipment/index.cfm
?productid=196} or
Turf Mate at
http://www.turfmate.com.auw/index.php?mact=ProductMana
ger,cntnt01 frontend product _details.0&cntnt01product_id=
1121 &cntnt0 lreturnid=49)
Pigtail rope holders
Star pickets, especially those not fitted with safety caps,
should not be used to hold rope and fence off an area within
or surrounding a sports field.
Visit Turf Mate at
http://www.turfmate.com.au/product/611/191/4/heavy-duty-
steel-pigtail-950mm
Reference #14R160614 16 of 17| Page
Page 33 of 45Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 34 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
AUSTRALIAN SPORTS TURF CONSULTANTS [www.ASTCs.com.au] s.com.au
Disclaimer
Care has been taken to ensure that the information contained within this report is reliable and
that the recommendations reflect considerable professional judgement. The Trustee for
Matthew Roche Family Trust trading as Australian Sports Turf Consultants, however, does not
guarantee that the report is without flaw or is wholly appropriate for all purposes and, therefore,
disclaims all liability for any loss, damage, injury or other consequence which may arise from
reliance on information contained herein.
This document shall not be duplicated or used for any purposes other than those for which it is
being provided.
References
e¢ Australian Football League Queensland (AFLQ) (2013) AFL Queensland Community
Competitions Rules and Regulations,
http://www.aflg.com.au/fileadmin/user_upload/PDF/Policies__Rules_and_Regulation
s/AFL_Queensland_Community_Competitions Rules _and_ Regulations _2013.pdf
(accessed 8 Sep. 2013).
e¢ Henderson, C. ef a/. (2007) TU02007: Best management practices for sustainable and
safe playing surface of Australian Football League sports fields. Final Project Report
for Horticulture Australia Ltd (HAL).
¢ Handreck, K.A. and Black, N.D. (2010) Growing Media for Ornamental Plants and
Turf, 4 edn, University of New South Wales Press, 544 pp.
e McAuliffe, K. & Roche, M.B. (2009) TU06019: Best Use Modelling for Sustainable
Australia Sports Field Surfaces. Final Project Report for Horticulture Australia Ltd
(HAL).
e Roche, M. B. (2010). Turf and Sports Injury — Associated Problems and Preventative
Measures. Turf 10 National Turf Conference, Trade Expo and Race Day, Hawkesbury.
pp. 4-8.
e Vial, D. (2006) Sports field playability standards. Miscellaneous report from Sydney
Industry Workshop, March 2006.
Reference #14R160614 17 of 17| Page
Page 34 of 45Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
6 NOOSA LIBRARY SERVICE CLEANING CONTRACT - TENDER ASSESSMENT -
1516T102
OCUMENT INFORM AT ION
Author Libraries & Galleries Manager, Kerri Contini
Community Services Department
Index ECM/Subject/Libraries/Library Management
Attachments 1. 1516T102 Library Cleaning Tender Evaluation Summary
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Libraries & Galleries Manager to the Services & Organisation
Committee Meeting dated 6 December 2016 and award tender 1516T102 to Ecovist Pty Ltd for a
contract value of $404,535 ($134,845 ex GST per year over three years) with an option for 3 x 12
month renewals to the contract upon expiration of the initial three year contract period.
REPORT
This report outlines the tender process for cleaning services for the Noosa Library Service
facilities, including Noosaville Library, Cooroy Library and the Mobile Library and recommends
awarding the tender to Ecovist Pty Ltd.
1. Tender Process
An Invitation to Tender was advertised locally via the Noosa News and Sunshine Coast Daily and
nationally via the LG Tender Box portal, in accordance with Noosa Council’s Procurement Policy.
All suppliers intending to lodge a tender response were required to attend a site inspection.
2. Tender Assessment
Thirteen (13) conforming tenders were received and the tender evaluation panel carried out an
assessment of these submissions from the following suppliers:
1) Achieve Corporate Services Pty Ltd
2) Advanced National Services
3) Biniris (Aust) Pty Ltd
4) Cleanmaster (Vic) Pty Ltd
5) DW Commercial Cleaning Services
6) Ecovist Pty Ltd
7) Quality Commercial Cleaning (ESA Group)
8) Hudor Cleaning Services
9) Kerle Projects
10) Life Australia Trust
11) North Coast Commercial Cleaners Pty Ltd
12) Corporate Cleaning Services
13) Total Building Maintenance
Page 35 of 45
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
The tenders were evaluated using the following criteria:
• Capability and resourcing
• Contract experience and capacity
• Methodology
• Quality
• Health and safety
• Environment and sustainability
• Contribution to local economy
• Price
The evaluation methodology considered non-price elements (70% of the score) and a price
component (30% of the score). Given the high usage rates and high public profile of the library
facilities, non-price quality aspects were key components in the evaluation.
3. Submissions
There were considerable variances to the quality of submissions with many tender submissions
failing to address key response areas or providing only limited information.
The tenders were evaluated using the Evaluation Matrix at Attachment 1 with Ecovist Pty Ltd
scoring the highest and demonstrating a strong ability to deliver all requirements of the contract.
While other suppliers submitted tenders with lower price elements, Ecovist demonstrated
significantly higher capability in all of the non-price elements. Several of the lower priced tenders
were reliant upon the use of sub-contractors for primary contract elements which is not the
library’s preferred model as it has not yielded quality service in past experience.
Ecovist is a Noosa owned and operated company with a focus on environmentally sustainable
cleaning services and hiring local staff. They provide the current cleaning services for the library
facilities and have an outstanding track record with Council and other clients.
Previous Council Consideration
Nil.
Finance & Risk
Cleaning of Noosa Library Service facilities is an ongoing business need and a core component
in the library’s annual budget. There is an existing allocation of $142,897 for this expense in the
2016/17 budget. The contract value for the recommended tender at $134,845 per year
represents a 5.6% saving on the existing annual cleaning contract value with further opportunities
for savings if additional periodical works are not required.
Consultation
External Consultation - Community & Stakeholder
Council held an industry pre-tender briefing and site inspections on 12 September 2016.
Attendance was mandatory for any interested supplier.
Page 36 of 45
Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Internal Consultation
Procurement
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 37 of 45
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Attachment 1
Page 38 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Final Evaluation
Weighted Attribute Evaluation Spreadsheet Attachment 1
ee ee
No. |NAME OF TENDERER xcl of GST) *
5 1 1 1 5 9 1107 676 185 45 57 fob
5 1 1 1 5 10 1291 676 368 45 51 ff
5 1 1 1 5 11 1659 676 383 45 46 ff
4 1 1 1 6 0 301 709 1729 23 -1
5 1 1 1 6 1 301 711 9 14 90 1
5 1 1 1 6 2 328 710 76 18 54 [Acheve
5 1 1 1 6 3 395 696 91 42 51 Comorate
5 1 1 1 6 4 486 696 126 42 42 SecesPyL
5 1 1 1 6 5 811 710 24 18 54 |
5 1 1 1 6 6 840 709 182 19 5 ___‘$154.950]
5 1 1 1 6 7 1121 720 6 7 35 :
5 1 1 1 6 8 1210 720 11 6 18
a 8 “ 6 s x =, em
2 [Advanced NationalSermces S94 350) a a = - —_ om
3 [Bins (Aust)PtyLid 890,604) The ratings:
4 [Cleanmaster(VIC)Ptylid 882495 +0 (zero) = Unacceptable — a fail for that crteria and extreme risk
5 [DWCommercialCleaningServees —“‘“‘iLSC#C#C#S 422.465+4 + 20 (twenty) = Very Poor - the content of the submission for that criteria is of a low standard and high risk
6 |Ecovist 134845] +40 (forty) = Poor ~ the content of the submission for that criteria is unimpressive and poses a moderate risk
7 [Quality Commercial Cleaning (ESAGroup) Cd C“‘éSG AAT + 60 (sody) = Good - the content of the submission for Brat entteria is mertable and will need to be monitored if awarded
8 [HudorCleanngSenices 9 GJ = 80 (eighty) = Very Good ~ the content of the submission for that criteria is of a high standard and advantageous:
9 [KereProjects ——s—s—“(—‘“‘“‘“‘(‘™SC(*drCSC‘C(NCCS1 26,383] * 100 (one-hundred) = Exceponal — the content of the submission for that criteria is fawless / outstanding and most advertagecus
10 [Life Ausirata Trust] ___ $132,033]
11 [North Coast Commercal Ceanes Ph lid ——S—=—<CS~sS~CS~SS TT Once aft he data is entered the resultant scores based on the price and non price elements are automadcally calculated for you
13 [Total Bulking Maintenance] $124,885]
es * Price calculated on 12 monthly lump sum price to perform the specified services across Cooroy, Noosaville
er
Cd
NON-CONFORMING TENDERS Number of Tenders Evaluated = [13 _]
{ i“‘“(‘(‘“‘(<(#(NCNOOC#C(C(C*i~@BOOtevaluate |
: 1 2 3 4 5 6 z 8 9 40 14 12 13
Achieve Corporate | Advanced National | Biniris (Aust) Pty | Cleanmaster (VIC) | DW Commercial commaretas Hudor Cleaning - North Coast Corporate Total Building
PART A- Hon price elements Services Pty Lid Services Ltd Py Ltd Cleaning Services Cleaning (ESA Services Kerle Projects Guanes Pertad Cleaning Services | Maintenance
me [om en aS [a eS a [eS ef ae [oe SP
Group)
oF 100) sing | of 100 ching | of 100) siting | 10) | wecrtng | 12) | weictting | F100 | veining | of 100) sting |_% 100) or eey | of 100) otng | of 100) hing |) Sheng | 120) | wechtne | of 700) a
Capabitty &Resourcing || | 25 [my] 3s | | 35 | 2 | om]: es Pe | 2 | = | 2 | = | 3
Contractexperionce &Capacty | 20% [a8 | re | es | 2 | sr | ne | 2 | 6 | Pe Poe ts || 6 Pes |e te |e | es [wo] 2 |e] 2 |
IMetnodotogy TT | ee Poe] es ee | te Pos Poms |: Fo: |e fe ee a ee Pe
Quamty te | as | 5 | 525 | | 69 | | 6 ey: aye Pes | 3 | Ls _| zm =z zz
Heath & Safety | | 2 | | 4 | | 3s | | | | 2 | 4 | | 2 | | 3 | z= |? | 2 | zm | 4 |
| 2+ eo: | S| | + [ee] 2 ee: | 2 | | 2 | | s [a] + ey:
Total Technical Score 70% 8 3
Normalised Technical Score (Tn) 0 a ae)
Fatal Fees (Pc) 30% 154,950 34,350 30,604 62.496 142,465 738,65 : 92,957 726.305 732,082 148,867 85,062 124,865
Price Score 63 117 120 127 74 81 118 89 84 69 125 90
Normalised Price Score (Pn) 44 82 a4 a9 52 57 83 62 59 48 88 63
Weighted Price Score.
elements:
OTHER DETAILS
Assesment panel member 1 Branch Libraries Coordinater (Acting)
Assesment panel member 2 Libraries & Galienes Manager The Contract Administrator confirms the above weightings
Assesment panel member 3 Noosa Leisure Centre Co-ordinator Contract Administrator's signature:
Assesment panel member 4 .
Page 38 of 45Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
7 15/16 T104 BANKING SERVICES CONTRACT
DOCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM/ Subject/ 22.22 – Banking Services
Attachments 1. Evaluation Results
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the Services & Organisation
Committee Meeting dated 6 December 2016 and
A. Approve the appointment of Commonwealth Bank of Australia (CBA) as the provider of
banking services to Contract 15/16 T104; and
B. Approve the contract for a period of five (5) years with consideration to extend the contract
for two terms of up to twenty-four (24) months each.
REPORT
In preparation for de-amalgamation from Sunshine Coast Regional Council in 2014, Council
entered into a contractual arrangement with the CBA for the provision of banking services for a
period of 12 months with options to extend. After extensions through until December 2016,
tenders were called by Local Buy through LG Tender Box and have been evaluated in
accordance with a Council’s pre-determined evaluation criteria and probity plan.
The term of this contract is five (5) years, plus two (2) optional terms of twenty-four (24) months
each; with the initial contract term (5 years) to be contracted at an estimated gross cost of
$1 million.
A Request for Tender (RFT) for 15/16 T104 Banking Services closed on Tuesday 21 June 2016
with a total of six (6) tender submissions from five (5) companies:
• Australia & New Zealand Bank (ANZ)
• Bendigo and Adelaide Bank (Bendigo)
• Commonwealth Bank of Australia (CBA)
• National Australia Bank (NAB)
• Westpac Banking Corporation (WBC)
The CBA submitted both a conforming and alternate submission. The evaluation team deemed
the alternate submission non-conforming and removed it from the evaluation process due to the
limited time available to take up the offer under the current State Government Arrangement term.
The evaluation of the remaining five (5) submissions considered both price and non-price
elements, including capability and experience, and core service provision.
Page 39 of 45
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Capabilities & Experience
Structure, relationships, environment, local branch network and customer support services
Business Continuity Planning
Contribution to local economy
Experience in provision of banking services to Qld local governments or similar
Core Service Provision
Overall offering – account functionality, service levels, etc.
Integration with Council’s core software platform
Transitional arrangements
Technological or innovative solutions
Pricing
Evaluation of pricing schedules submitted
It was noted that the core services available for general banking was similar between the
different agencies, though experience in the provision of services for local government was a key
consideration; and CBA demonstrated strong capabilities across all criteria.
Following the evaluation of the tender submissions, the evaluation panel recommends that
Contract 15/16 T104 Banking Services be awarded to CBA.
Previous Council Consideration
Nil.
Finance & Risk
The CBA provides the most advantageous solution for Council, with the initial contract price of
$200,000 per annum excluding GST (estimate based on historical annual gross cost), which
compares favourably with current costs (note that Council imposes a credit card surcharge to
defray the cost of merchant fees, though lower costs provide a financial benefit to ratepayers and
customers).
Consultation
External Consultation - Community & Stakeholder
Local Buy provided assistance in managing the tender process.
Internal Consultation
Operational areas having close ties to banking services were consulted as to potential issues
associated with a change in service provider, with Rates and Revenue Services being more
directly impacted.
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 40 of 45
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 41 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
ATTACHMENT 1
Final Evaluation
EVALUATION RESULTS
The evaluation process was conducted via the LG Tenderbox APET360 online evaluation tool.
Below are the results of both the non-price and price criteria.
Non-price Criteria
Capability and Experience
Bendigo and Adelaide Bank
wee =Capbility and Experience
NAB
CBA
55% 60% 65% 70% 75%
Figure 1
Core Service Provision
Bendigo and Adelaide Bank
ANZ
wee = Core Service Provision
NAB
CBA
0% 20% 40% 60% 80%
Figure 2
Page 1 of 2
Page 41 of 45Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Page 42 of 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
Price Criteria
Pricing
Bendigo and Adelaide Bank
ANZ
Wee = Pricing
NAB
CBA
0% 20% 40% 60% 80% 100%
Figure 3
Page 2 of 2
Page 42 of 45Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
8 DRAFT CORPORATE PLAN 2016 TO 2036
DOCUMENT INFORM AT ION
Author Chief Executive Officer, Brett de Chastel
Executive Office
Index ECM/ Subject/ Corporate Planning
Attachments 1. Draft Corporate Plan 2016 to 2036
(16 page attachment provided separately to this Agenda;
2 hard copies available in the Councillors Room)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 6 December 2016 and adopt the Draft Corporate Plan 2016 to 2036
for the purpose of public consultation.
REPORT
This report provides Council with a draft Corporate Plan for consideration prior to community
consultation being undertaken.
1. Legislative Requirements
Up until 2011, Councils were required to have both a Community Plan and a Corporate Plan.
Effectively, a Community Plan was designed to be a vision/series of strategies focused on the
community rather than the Council as an organisation. The Council would then have a Corporate
Plan which outlined how it would assist the community in achieving the vision/strategy. Following
a change of State Government, the requirement for a Community Plan was removed.
This means that the corporate hierarchy for local government’s corporate planning framework is
now as set out below:
Corporate
• What do we want to achieve in the long term?
Plan
Operational
• How do we work towards achieving our long term goals?
Plan
• How do we pay for this?
Budget
Page 43 of 45
Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
The relevant requirements of the Local Government Regulation 2012 are as follows:
165 Preparation of 5-year corporate plan
(1) A local government must prepare a 5-year corporate plan for each period of 5
financial years.
(2) A local government must adopt its 5-year corporate plan in sufficient time to allow a
budget and annual operational plan, consistent with the corporate plan, to be adopted
for the first financial year that is covered by the plan.
(3) A local government may, by resolution, amend its 5-year corporate plan at any time.
(4) A local government must discharge its responsibilities in a way that is consistent with
its 5-year corporate plan.
Council’s first Corporate Plan was developed in 2014. It was designed for the start-up phase of
our Council and served us well for that period. With a new Council, it is timely to develop a new
Corporate Plan.
Over the last few months, Councillors and senior staff have been undertaking a series of
facilitated workshops looking at the development of a new Corporate Plan. This has been an
excellent process with our new Council working together to discuss their long term aspirations
and direction. Key elements of the draft Corporate Plan are:
• Taking a longer term horizon than usual – looking out 20 years with a 5 year horizon built
into the document.
• Proposing a vision that reflects our distinctive Noosa approach - “Noosa Shire – different by
nature”.
• Clearly defining the purpose of our Council as an organisation – “Working with our
community to shape Noosa Shire’s future”.
• Including the work undertaken by our staff to define what is important to them and how they
think we should operate as an organisation (see page 6 of the draft plan).
• Identifying key focus areas under 5 themes that we need to address in the short term.
• Identifying the 20 year goals and aspirations for each of those 5 themes.
The proposed 5 themes in the draft Corporate Plan are:
The Noosa The Noosa The Noosa
Environment Community Economy
Long term Excellence as
Planning a Council
Page 44 of 45
Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 6 DECEMBER 2016
What next?
The draft Corporate Plan is presented to Council for adoption for the purpose of public
consultation. The consultation proposed is:
Community consultation
We will be seeking community comment on the draft Corporate Plan via Your Say Noosa. The
particular emphasis will be on feedback on the proposed vision, themes etc and asking the
community for comment on the draft plan. We may also seek feedback on how our community
thinks we are “Different by nature” via the submission of photographs or the like.
Staff consultation
A copy of the draft Corporate Plan is being provided to our staff to comment.
Timing
The legislation does not prescribe a defined term for consultation. Given that we are coming into
the Christmas period, it is proposed (with Council’s approval) to commence the community
consultation immediately following the Committee meeting and to allow one month for any
comment. This would enable any comments to be considered and incorporated into a final
document for presentation to the January Council meeting.
Previous Council Consideration
The current Corporate Plan was adopted by Council in June 2014.
Finance & Risk
A local government is required to have a Corporate Plan under the Local Government Act. A
good Corporate Plan helps set a clear direction for the organisation and a poor one runs the risk
of inconsistent long term planning and a lack of consensus about a strategic direction.
Consultation
External Consultation - Community & Stakeholder
The purpose of adopting the draft Corporate Plan is to enable public consultation to occur.
Internal Consultation
The development of the draft Corporate Plan has involved input and consultation with the Mayor
and Councillors via a series of facilitated workshops, review by the Leadership Team and the
opportunity for input from managers and staff.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 45 of 45