Services & Organisation Committee Agenda minutes, 6 May 2025

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                               6 MAY 2025



1.        DECLARATION OF OPENING

          The meeting was declared open at 1.34 PM.


2.        ACKNOWLEDGEMENT OF COUNTRY

          Noosa Council respectfully acknowledges the Traditional Custodians of the lands and
          waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders,
          past, present and emerging.


3.        ATTENDANCE & APOLOGIES

          COMMITTEE MEMBERS
          Cr Karen Finzel (Chair)
          Cr Frank Wilkie
          Cr Jessica Phillips
          Cr Nicola Wilson

          NON-COMMITTEE MEMBERS
          Cr Tom Wegener (for Item 7.1)
          Cr Amelia Lorentson (for Item 7.1)

          EXECUTIVE
          Chief Executive Officer Larry Sengstock
          Director Development & Regulation Richard MacGillivray
          Acting Director Corporate Services Margaret Gatt
          Director Infrastructure Services Shaun Walsh

          APOLOGIES
          Nil.


4.        CONFIRMATION OF MINUTES

          Committee Resolution
          Moved:            Cr Frank Wilkie
          Seconded:         Cr Jessica Phillips
          The Minutes of the Services & Organisation Committee Meeting held on 8 April 2025
          be received and confirmed.
          Carried unanimously.


5.        PRESENTATIONS

          Nil.


6.        DEPUTATIONS

          Nil.

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                       6 MAY 2025


7.          REPORTS FOR CONSIDERATION OF THE COMMITTEE


     7.1.     INTEGRATED COMPLIANCE & ENFORCEMENT POLICY

              Committee Recommendation
              Moved:              Cr Karen Finzel
              Seconded:           Cr Jessica Phillips
              That Services & Organisation Committee Agenda Item 7.1 be referred to the
              General Committee due to the significance of the issue.
              Carried unanimously.


     7.2.     NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS

              Committee Recommendation
              Moved:                  Cr Karen Finzel
              Seconded:               Cr Jessica Phillips
              That Council note the report by the Procurement & Contracts Advisor to the
              Services & Organisation Committee Meeting dated 6 May 2025 and adopt the
              amendments to the Specialised Supplier List with a change to the name in the
              table in the Report in Row 2 from Lucid Inc to Lucid Software Inc. for the remaining
              term of the list’s validity period, being until 16 October 2025.
              Carried unanimously.


8.          REPORTS FOR NOTING BY THE COMMITTEE


     8.1.     CAPITAL PROGRAM 2024/2025 DELIVERY STATUS

              In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips
              provided the following declaration to the meeting of a declarable conflict of interest
              in this matter:
              I, Cr Phillips, inform the meeting that I have a declarable conflict of interest in this
              matter in relation to Cooroy Sports Complex Gymnastics Upgrade and upcoming
              tender mentioned in the Capital Program Delivery Status Report, as I am the senior
              squad Coach of the Club in a temporary capacity. As per previous declarations,
              although I have a declarable conflict of interest, I do not believe a reasonable
              person could have a perception of bias as I do not stand to receive a personal
              benefit or loss in relation to this matter. Therefore, I will choose to remain in the
              meeting room. However, I will respect the decision of the meeting on whether I can
              remain and participate in the decision.
              Committee Resolution
              Moved:               Cr Karen Finzel
              Seconded:            Cr Nicola Wilson
              That Council note the declarable conflict of interest by Cr Phillips and determine
               that in accordance with s150ES of the Local Government Act 2009, and having
               considered the Councillor's conflict of interest as described, it is decided that Cr
               Phillips may participate and vote on this matter in relation to the Cooroy Sports
               Complex Gymnastics Upgrade mentioned in the Capital Program Delivery Status

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                         6 MAY 2025


                    Report which is only a report for noting, as Cr Phillips does not stand to receive a
                    personal benefit or loss in relation to this matter.
                    Carried unanimously.
                    Cr Phillips having declared a conflict of interest was not eligible to vote.

                    Committee Recommendation
                    Moved:                Cr Nicola Wilson
                    Seconded:             Cr Karen Finzel
                    That Council note the report by the Director Infrastructure Services to the Services
                    & Organisation Committee Meeting, 6 May 2025, providing an update on the
                    delivery of the 2024/25 Capital Works Program as at 31 March 2025.
                    Carried unanimously.


      8.2.          NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE

                    Committee Recommendation
                    Moved:            Cr Jessica Phillips
                    Seconded:         Cr Karen Finzel
                    That Services & Organisation Committee Agenda Item 8.2 be referred to the
                    General Committee due to the significance of the issue.
                    Carried unanimously.


9.           CLOSED SESSION

             Nil.


10.          MEETING CLOSURE

             The meeting closed at 3.34 PM.