2017-09-21 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                     21 SEPTEMBER 2017


SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS
12 SEPTEMBER 2017 – Crs Frank Pardon (Chair), Tony Wellington & Frank Wilkie
Apology: Cr Jess Glasgow
Other Councillors in attendance: Crs Ingrid Jackson and Brian Stockwell


The following Recommendations from the Services & Organisation Committee were
adopted without discussion or further amendment.
Council Resolution
Moved:            Cr Stockwell
Seconded:         Cr Pardon
The Services & Organisation Committee recommendations dated 12 September 2017 be adopted.
                                                                                             Carried.



1    COUNCIL MEETING SCHEDULE 2018
     That Council note the report by the Personal Assistant to the CEO to the Services &
     Organisation Committee Meeting dated 12 September 2017 and approve the Council
     meeting dates for 2018 as set out in Attachment 1 to the report.


2    STRATEGIC ASSET MANAGEMENT PLAN
     That Council note the report by the Asset Planning Manager to the Services & Organisation
     Committee Meeting dated 12 September 2016 and adopt the Strategic Asset Management
     Plan (as provided at Attachment 1 to the report) with an addition to the list of major assets to
     include landholdings and Bushland Reserves in continuing with the implementation of the
     Asset Management Improvement Plan (roadmap).


3    1718T021 ROAD SURFACING AND REHABILITATION - TENDER ACCEPTANCE
     That Council note the report by the Civil Operations Technical Officer to the Services and
     Organisation Committee Meeting dated 12 September 2017 and:
     A.     Award tender 1718T021 Road Surfacing and Rehabilitation to the following
            contractors:
            1.    Portion A – Asphalt Surfacing, Rehabilitation & Construction Programme: Allroad
                  Surfaces Pty Ltd
            2.    Portion B – Mill and Fill Pavement Repairs: Allen’s Asphalt Pty Ltd, Allroad
                  Surfaces, Downer EDI Works Pty Ltd, RPQ North Coast Pty Ltd and Tropic
                  Asphalt Pty Ltd.
            3.    Portion C – Bitumen Sealing: RPQ North Coast Pty Ltd; and
     B.     Award the Contracts for an initial term of up to three (3) years, with an option to extend
            for two (2) further periods of up to twelve (12) months each. The option to extend will
            be at Council’s discretion and subject to the Contractor’s demonstrated ability to meet
            the requirements under the Contract.




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