2022-07-18 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                       18 JULY 2022


6.    REPORTS DIRECT TO GENERAL COMMITTEE


4     CONTRACT NO. T000078 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
      PROVISION OF FIRETECH SERVICES
Author            Director, Peregian Digital Hub, Chris Boden
                  Environment and Sustainable Development Department

Index             ECM / Subject / Contracting / Contractors & Consultants
                  ECM / Project & Contract / T000078 Register of Pre-Qualified Suppliers for
                  Provision of Firetech Services / Reports to Council

Attachments       Nil


EXECUTIVE SUMMARY
The report provides a tender evaluation summary and recommendation to award the contract to
the list of suppliers for inclusion to the Register of Pre-qualified Suppliers (ROPS) for Provision of
Firetech Services.
     The categories/services included in this ROPS are:
      o     Category 01 – Bushfire Prediction
      o     Category 02 – Bushfire Detection
      o     Category 03 – Aerial Operations
      o     Category 04 – Uncrewed Firefighting Solutions
     In accordance with Council Procurement Policy and procedure, an Invitation to Tender (ITT)
      was initiated and attracted twelve (12) responses.
     Whilst Council encouraged all capable suppliers to tender, Council intends to utilise this
      ROPS to encourage the development of competitive local business and industry. This may
      result in Council giving preference to local suppliers over non-local suppliers when engaging
      suppliers from the ROPS.
     The ROPS is a register of suppliers that are pre-qualified and capable of responding to the
      Council’s requirements in a timely manner; and where the Council can either:
      o     directly engage a supplier from the ROPS on an as required basis utilising the rates
            provided within the Schedule of Pricing or on other rates as agreed; or
      o     request quote(s) from one or more suppliers on the ROPS on an as required basis for
            fixed term services utilising the rates provided within the Schedule of Pricing or on other
            rates or lump sum price as agreed.
     Inclusion onto this ROPS does not provide a guarantee of work during the term of this
      Contract.
     The ROPS is to be awarded to the suppliers listed for an initial term of twelve (12) months
      plus four (4) further term extensions of up to twelve (12) months subject to satisfactory
      performance. Council will also have the option to refresh the ROPS at each term extension
      to allow additional suppliers to be included.
     The tender evaluation panel completed the evaluation process and considered the suppliers
      listed in the recommendation below to be most advantageous to Council.



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