2018-05-17 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                                 17 MAY 2018


SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS
8 MAY 2018 – Crs Joe Jurisevic (Chair), Tony Wellington & Frank Wilkie
Apology:          Cr Frank Pardon
Other Councillors in attendance: Cr Brian Stockwell

The following Recommendations from the Services & Organisation Committee were
adopted without discussion or further amendment.
Council Resolution
Moved:              Cr Jurisevic
Seconded:           Cr Wilkie
The Services & Organisation Committee recommendations dated 8 May 2018 be adopted.
                                                                                Carried.

1    1718T045 CRUSHING TENDER ACCEPTANCE
     That Council note the report by the Civil Operations Technical Officer to the Services and
     Organisation Committee Meeting dated 8 May 2018, and:
     A.     Award tender 1718T045 Crushing to the following contractors:
            i.      Portion A – Ringtail Creek Quarry: Rosenlund Contractors Pty Ltd.
            ii.     Portion B – Eumundi Road Landfill: Rosenlund Contractors Pty Ltd.
     B.     Award the Contract for an initial term of up to three (3) years, with an option to extend
            for two (2) further periods of up to twelve (12) months each. The option to extend will
            be at Council’s own discretion and subject to the Contractor’s ability to meet the
            requirements under the Contract.

2    RESOURCE RECOVERY AUSTRALIA PTY LTD - VARIATION TO LICENCE 1718T054
     "REUSABLE GOODS, RECYCLING AND SALES FACILITY" AT EUMUNDI ROAD
     That Council note the report by the Manager Waste and Environmental Health to the Services
     & Organisation Committee Meeting dated 8 May 2018 and:
     A.     Pursuant to section 235(a) of the Local Government Regulation 2012 agree to enter
            into a large-sized contractual arrangement with Resource Recovery Australia Pty Ltd
            for the supply of trained relief staff at the Eumundi Rd weighbridge, Cooroy and
            Pomona Transfer stations when permanent weighbridge and transfer station staff
            employed are on annual leave, sick leave and their lunch break without first inviting
            written tenders as Council is satisfied that they are the only supplier who are
            reasonably available;
     B.     Pursuant to section 235(b) of the Local Government Regulation 2012 agree to vary the
            licence arrangement with Resource Recovery Australia Pty Ltd to include mattress
            processing without first inviting written tenders as this is a specialised recycling service
            which Resource Recovery Australia Pty Ltd offered to undertake in their original tender
            proposal;
     C.     Authorise the CEO to enter into a contract with Resource Recovery Australia Pty Ltd
            to provide trained relief staff at the Eumundi Rd weighbridge, Cooroy and Pomona
            Transfer stations when permanent weighbridge and transfer station staff employed by
            Council are on annual leave, sick leave and their lunch break; and
     D.     Authorise the CEO to vary the processing and recycling of mattresses and recycling of
            foam and useful cloth material as a variation to Resource Recovery Australia Pty Ltd’s
            license 1718T054.

                                                                                         Page 9 of 30