2021-04-06 Services and Organisation Committee Meeting Minutes

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                          6 APRIL 2021


5   REPORTS FOR CONSIDERATION OF THE COMMITTEE




    1   PARK ROAD TEMPORARY PATH UPGRADE FURTHER INFORMATION
        In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the
        following declaration to the meeting of a declarable conflict of interest in this matter:
        I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter due
        to my relationship with Andrew and Cathryn St Baker who reside in Park Road adjacent to where
        the pathway is located. My family have holidayed once with Andrew and Cathryn St Baker, my
        husband is close personal friends with Andrew St Baker and one of my election signs was located
        at Thomas Surfboards and Andrew St Baker is a joint owner of that business. As a result of my
        conflict of interest I will now leave the meeting room while the matter is considered and voted on.
        Committee Recommendation
        Moved:             Cr Wilkie
        Seconded:          Cr Jurisevic
        That Services & Organisation Committee Agenda Item 1 be referred to the General
        Committee due to the significance of the issue.
                                                                 Carried unanimously.

        Cr Lorentson returned to the meeting.




    2   TENDERER FINANCIAL CAPACITY ASSESSMENT POLICY AND GUIDELINE
        Committee Recommendation
        Moved:              Cr Wilkie
        Seconded:           Cr Stewart
        That Council note the report by the Director Corporate Services to the Services &
        Organisation Committee Meeting dated 6 April 2021 and:
        A.    Adopt the Tenderer Financial Capacity Assessment Process Policy provided as
              Attachment 1 to the report;
        B.    Adopt the Tenderer Financial Capacity Assessment Process Policy Guideline
              provided as Attachment 2 to the report; and
        C.    Note that where the policy and guideline is applied to specific future tenders, the
              potential impacts on the number of tender submissions received will be monitored
              over the next 12-24 months to determine any compliance challenges particularly
              for small local contractors.
                                                                        Carried unanimously.




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