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2015-08-27 Ordinary Meeting Minutes
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MINUTES
Ordinary Meeting
Thursday, 27 August 2015
commencing at 6pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Noel Playford (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
ORDINARY MEETING MINUTES 27 AUGUST 2015
1 ATTENDANCE & APOLOGIES
COUNCILLORS
Councillor N Playford, Mayor
Councillor S Bolton
Councillor J Jurisevic
Councillor F Pardon
Councillor T Wellington
Councillor F Wilkie
EXECUTIVE
B de Chastel, Chief Executive Officer
A Rogers, Director Community Services
M Drydale, Director Planning & Infrastructure
D Iezzi, Executive Manager
M Shave, Director Corporate Services
APOLOGIES
Councillor B Abbot
The meeting commenced at 6.01pm
2 CONFIRMATION OF MINUTES
Council Resolution
Moved: Cr Bolton
Seconded: Cr Wellington
The Minutes of the Ordinary Meeting held on 30 July 2015 be received and confirmed.
Carried.
3 MAYORAL MINUTES
Nil.
4 NOTIFIED MOTIONS
Nil.
Page 2 of 11
Section 3
ORDINARY MEETING MINUTES 27 AUGUST 2015
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
AUDIT & RISK COMMITTEE RECOMMENDATIONS
21 AUGUST 2015 – Cr Playford, Cr Wellington, Scott Williams, Cameron Jaggers
External attendees: Debra Stoltz and Denis Byram (Queensland Audit Office)
The following Recommendations from the Audit & Risk Committee were adopted
without discussion or further amendment.
Council Resolution
Moved: Cr Bolton
Seconded: Cr Jurisevic
The Audit & Risk Committee recommendations dated 21 August 2015 be adopted.
Carried.
1 QUEENSLAND AUDIT OFFICE BRIEFING PAPER AND INTERIM AUDIT REPORT
The Audit & Risk Committee noted the briefing note and interim audit report provided by
the Queensland Audit Office to the Audit & Risk Committee meeting dated 21 August 2015.
2 INTERNAL AUDIT PROGRAM, ISSUES ARISING FROM INTERNAL AND EXTERNAL
AUDIT, AND ANNUAL REPORT DISCLOSURES
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 21 August 2015 and:
A. Adopt the proposed Internal Audit Program for 2015/16 provided at Attachment 1 to
the report.
B. Adopt the updated Internal Audit Policy provided at Attachment 3 to the report.
C. Adopt the updated Audit & Risk Committee Charter provided at Attachment 4 to the
report with an amendment to item 6.1 Committee Chairperson to read as follows:
6.1 Committee Chairperson
The Chairperson shall be elected by the Committee with a preference for the
Chairperson to be an independent Committee member.
3 DRAFT FINANCIAL STATEMENTS 2014/15
That Council note the report by the Manager Financial Services to the Audit & Risk
Committee Meeting dated 21 August 2015 regarding the draft financial statements for the
period ended 30 June 2015.
4 RISK MANAGEMENT UPDATE
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 21 August 2015 providing an update on the progress of implementation of
Council’s Risk Management Program.
5 FRAUD AND CORRUPTION CONTROL PLAN AND PUBLIC INTEREST DISCLOSURE
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 21 August 2015 providing an update on Council’s Fraud and Corruption
Control and Public Interest Disclosure Policy and Procedure and note that no Public
Interest Disclosures have been made to date.
Page 3 of 11
Section 4
ORDINARY MEETING MINUTES 27 AUGUST 2015
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
18 AUGUST 2015 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
Other Councillors in Attendance: Cr Jurisevic
4 FESTIVE SEASON GRANT RECOMMENDATIONS - 2015 -2016
Council Resolution
Moved: Cr Wellington
Seconded: Cr Pardon
That Council note the report by the Community Development Coordinator to the
Infrastructure and Services Committee dated 18 August 2015 and
A Adopt the Festive Season Grant recommendations for the financial year 2015/16 as
set out in Attachment 1 to the report with the following changes:
1. Cooroy/Pomona Lions Club Inc grant for the Pomona Night of Lights be
increased to $1,500; and
2. Kin Kin Community Group Inc grant for Kin Kin Community Christmas be
increased to $1,200.
B. Agree that additional funds for this purpose be allocated in Budget Review 2.
Carried.
The following Recommendations from the Infrastructure & Services Committee
were adopted without discussion or further amendment.
Council Resolution
Moved: Cr Wilkie
Seconded: Cr Jurisevic
The Infrastructure & Services Committee recommendations dated 18 August 2015 be adopted
except where dealt with or held over by separate resolution
Carried.
1 CAPITAL PROGRAM DELIVERY - REVIEW 2014/15
That Council note the report by the Asset Planning Coordinator to the Infrastructure and
Services Committee meeting dated 18 August 2015 providing a review of the project
delivery activities for the 2014/2015 Capital Works Program.
2 WHOLE OF SHIRE FORWARD PLANNING & DESIGN PROGRAM
Item not dealt with by Infrastructure & Services Committee. Referred to General
Committee for consideration.
Reason for referral – I&S Committee request further detail on the proposed forward
planning projects.
3 DR PAGES RD - KINMOND CREEK RD CONSTRUCTION UPDATE
That Council note the report by the Acting Design Services Team Leader to the
Infrastructure & Services Committee Meeting dated 18 August 2015 providing an update on
the progress of the planning and design for the upgrade of the unsealed section of Dr
Pages Road and Kinmond Creek Road.
Page 4 of 11
Section 5
ORDINARY MEETING MINUTES 27 AUGUST 2015
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
18 AUGUST 2015 – Crs. Joe Jurisevic (Chair), Noel Playford, Tony Wellington,
Frank Wilkie
Other Councillors in Attendance: Nil
The following Recommendations from the Planning & Organisation Committee
were adopted without discussion or further amendment.
Council Resolution
Moved: Cr Wilkie
Seconded: Cr Wellington
The Planning & Organisation Committee recommendations dated 18 August 2015 be adopted.
Carried.
1 BUILDING STATISTICS JANUARY TO JUNE 2015
That Council note the report by the Building and Plumbing Officer to the Planning &
Organisation Committee Meeting dated 18 August 2015 providing the quarterly statistics on
decisions in relation to building relaxations and comparisons with the previous quarter
statistics.
2 APPLICATION FOR MATERIAL CHANGE OF USE FOR A COMMERCIAL BUSINESS
TYPE 1 OFFICE AND OPERATIONAL WORKS FOR LANDSCAPING SITUATED AT 168
NOOSA PARADE, NOOSAVILLE MCU15/0038 & OPW15/0072
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 18 August 2015 regarding Application No. MCU15/0038 &
OPW15/0072 for a Development Permit for Commercial Business Type 1 - Office &
Operational Works for Landscaping situated at 168 Noosa Parade, Noosaville and
A. Approve the application in accordance with the conditions contained in the Planning
& Organisation Committee Agenda dated 18 August 2015;
B. Find the following are sufficient grounds to justify the decision despite the conflict with
the Planning Scheme:
1. The development involves the reuse of an existing commercial building
approved for a medical centre fronting a major road; and
2. The development will not result in any significant additional impacts on the
residential amenity of the area.
3 APPLICATION FOR SIGNAGE SITUATED AT 1/25 HASTINGS STREET, NOOSA
HEADS OPW15/0118
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration
Reason for referral – Further report requested with further information regarding
shop/window-front signage.
Page 5 of 11
Section 6
ORDINARY MEETING MINUTES 27 AUGUST 2015
4 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE FOR ADDITIONS
TO AN EXISTING MULTIPLE DWELLING - TYPE 4 CONVENTIONAL AT 41 BELMORE
TERRACE SUNSHINE BEACH (MCU15/0025)
That Council note the report by the Coordinator Planning to the Planning & Organisation
Committee Meeting dated 18 August 2015 regarding Application No. MCU15/0025 for a
Development Permit for Material Change of Use for a Multiple Dwelling Type 4 (Alterations
and Additions to an Existing Unit) situated at 41 Belmore Terrace, Sunshine Beach and:
A. Approve the application in accordance with the conditions contained in the Planning
& Organisation Committee Agenda dated 18 August 2015.
B. Find the following sufficient grounds to justify the decision despite the conflict with the
Planning Scheme:
1. The multiple dwelling use is existing on the site and the development does not
involve intensification of the use in regard to the number of units or population
density.
5 PROPOSED EXPENDITURE OF KOALA OFFSET CONTRIBUTION - SETTLERS COVE
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration
Reason for referral – Cr Wellington disagrees with the recommendation.
6 SURVEY & REGISTER OF NOOSAVILLE INDUSTRIAL AREA BUSINESSES
That Council note the report by the Manager, Planning & Environment to the Planning &
Organisation Committee Meeting dated 18 August 2015 and
A. Use the results of the survey of the Noosaville Industrial area to inform decisions on
industrial and broader business land allocation and mix of uses in the next planning
scheme; and
B. Request officers to regularly monitor the area to ensure that any new businesses are
compliant with the industrial zoning.
7 FINANCIAL PERFORMANCE REPORT JULY 2015
That Council note the report by the Manager Financial Services to the Planning &
Organisation Committee Meeting dated 18 August 2015 providing the July 2015 monthly
financial performance report for the 2015/16 financial year.
8 NOOSA ECONOMIC PROFILE
That Council note the report by the Senior Economic Development Officer to the Planning
& Organisation Committee Meeting dated 18 August 2015 and note the Economic Profile
prepared by AEC Group Ltd.
9 APPOINTMENT OF 2016 SHOW HOLIDAY
That Council note the report by the Personal Assistant to the CEO to the Planning &
Organisation Committee Meeting dated 18 August 2015 and request the Chief Executive
Officer to write to the Office of Industrial Relations, Queensland Treasury requesting the
appointment of Friday, 9 September 2016 as a Show Holiday for the Noosa Shire.
Page 6 of 11
Section 7
ORDINARY MEETING MINUTES 27 AUGUST 2015
10 OPERATIONAL PLAN PROGRESS REPORT - 4TH QUARTER 2014-2015
That Council note the report by the Chief Executive Officer to the Planning & Organisation
Committee Meeting dated 18 August 2015 providing an update on progress with the
implementation of the Operational Plan to 30 June 2015 and details of Council’s Key
Performance Indicators.
11 YEAR IN REVIEW - 2014-2015
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration
Reason for referral – Significance of issue.
12 COMMUNITY JURY 1 PROCESS
That Council note the report by the Community Engagement Manager to the Planning &
Organisation Committee Meeting dated 18 August 2015 providing an update on the first
Community Jury process.
13 ANNUAL REVIEW OF COUNCIL DELEGATIONS OF AUTHORITY
That Council note the report by the Governance Advisor to the Planning & Organisation
Committee Meeting dated 18 August 2015 and:
A. Pursuant to section 257 of the Local Government Act 2009, update the current
Delegations of Authority by the Council to the Chief Executive Officer (CEO) as
detailed in Table 1 of this report and provided at Attachment 1; and
B. Pursuant to section 257 of the Local Government Act 2009, agree to delegate the
new powers detailed in Table 2 of this report and provided at Attachment 2.
.
Page 7 of 11
Section 8
ORDINARY MEETING MINUTES 27 AUGUST 2015
GENERAL COMMITTEE RECOMMENDATIONS
24 AUGUST 2015 - Crs Frank Wilkie (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Noel Playford and Tony Wellington
Apologies: Nil
3 DEVELOPMENT APPLICATION FOR OPERATIONAL WORKS FOR SIGNAGE
OPW15/0118 - FURTHER REPORT
Council Resolution
Moved: Cr Playford
Seconded: Cr Pardon
It be noted that Application No. OPW15/0118 for a Development Permit for Operational
Works (signage), situated at 25 Hastings Street, Noosa Heads has been withdrawn by the
Applicant.
Carried.
The following Recommendations from the General Committee were adopted
without discussion or further amendment.
Council Resolution
Moved: Cr Bolton
Seconded: Cr Wellington
The General Committee recommendations dated 24 August 2015 be adopted except where dealt
with or held over by separate resolution.
Carried.
1 COMMUNITY JURY RECOMMENDATIONS ON MIMINISING ORGANIC WASTE TO
LANDFILL
That Council note the report by the Manager Waste and Environmental Health to the
General Committee dated 24 August 2015 and Attachment 1, “Noosa Community Jury’s
Verdict – Findings and Recommendations on the Best Way to Minimise Organic Waste to
Landfill”, and:
A. Thank the Community Jury members for participating in the Community Jury
Process, for their dedication and time attending meetings, researching material and
finalising their Report and Recommendations to Council;
B. Agree in principle to the introduction of a mandated Garden Organics Waste
Collection Service to urban areas of Noosa Shire and refer the proposal to a Council
workshop to determine details of who would receive the service, how the service
would be implemented and timing for its introduction;
C. Agree in principle to the introduction of a future Food and Garden Organic waste
collection service to sections of the Noosa Community and refer the proposal to a
Council Workshop to consider who would receive the service, how it would be
implemented and timing for its introduction;
D. Agree in principle to a ban on single use non-biodegradable plastic bags in Noosa
and refer the proposal to a Council Workshop to determine how this might be
implemented; and
E. Agree with the Jury recommendations regarding the need for a comprehensive
community education and information campaign to accompany the introduction of any
significant changes to the waste collection services currently provided by Council.
Page 8 of 11
Section 9
ORDINARY MEETING MINUTES 27 AUGUST 2015
2 WHOLE OF SHIRE FORWARD PLANNING DESIGN PROGRAM - FURTHER REPORT
That Council note the report by the Acting Design Services Team Leader to the
Infrastructure and Services Committee Meeting dated 18 August 2015 and the Further
Report to the General Committee Meeting dated 24 August 2015 and approve the
proposed forward planning project allocations for the 2015/2016 Whole of Shire Forward
Planning & Design Program.
4 PROPOSED EXPENDITURE OF KOALA OFFSET CONTRIBUTION - SETTLERS COVE
That Council note the report by the Environment Officer to the Planning & Organisation
Committee Meeting dated 18 August 2015 and;
A. Approve the planting and maintenance of 450 koala habitat trees in the Girraween
Nature Refuge using the koala offset financial contribution paid by CBD Settlers Cove
Pty Ltd pursuant to Offsets for Net Gain of Koala Habitat in SEQ; and
B. Approve the remaining koala habitat offset contribution paid by CBD Settlers Cove
Pty Ltd to be expended in accordance with Option 1 as outlined in the report.
C. Request staff to report to Council, prioritising the koala accident hotspots within
Noosa Shire including possible measures aimed at reducing koala mortality at
accident hotspots.
5 YEAR IN REVIEW - 2014-2015
That Council note the report by the Chief Executive Officer to the Planning & Organisation
Committee Meeting dated 18 August 2015 providing a review of Council’s activities and
progress in the 2014/15 financial year.
6 BUDGET REVIEW FOR 2014/15 CARRYOVER EXPENDITURE
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 24 August 2015 and approve the requested changes to the budget for the
2015/16 financial year as outlined in the attached Revised Budget Financial Statements.
Page 9 of 11
Section 10
ORDINARY MEETING MINUTES 27 AUGUST 2015
6 ORDINARY MEETING REPORTS
Refer Item 8 - session
7 PETITIONS
1 PETITION: OPPOSTION TO DEVELOPMENT APPLICATION MCU 12/0184 FOR
A POULTRY FARM AT RIDGEWOOD/WEST COOROY
Council Resolution
Moved: Cr Bolton
Seconded: Cr Jurisevic
That the petition tabled by Cr Bolton from the “No Broiler Farm Cooroy” group
requesting Council reject Development Application MCU12/0184 be received and
referred to the Chief Executive Officer to determine appropriate action.
Carried.
8 CLOSED SESSION
Council Resolution
Moved: Cr Playford
Seconded: Cr Bolton
That the confidentiality of Item 8.1 Certified Agreement Update and Proposed
Administrative Arrangements be removed and the report be discussed in open session.
Carried.
1 CERTIFIED AGREEMENT UPDATE AND PROPOSED ADMINISTRATIVE
ARRANGEMENTS
Council Resolution
Moved: Cr Wellington
Seconded: Cr Wilkie
That Council note the report by the Chief Executive Officer to the Ordinary Meeting
dated 27 August 2015 and:
A. Agree to provide a pay rise by way of an administrative arrangement to Council
staff in light of the ongoing delays in finalising our Noosa Certified Agreement
due to legislative and award reviews by successive State Governments and
that such pay rise continue until such time as the current Certified Agreements
are replaced or until Council decides otherwise at its discretion;
B. Agree to provide that pay rise in accordance with the details set out in the
report by the Chief Executive Officer to the Ordinary Meeting dated 27 August
2015;
C. Agree to enter into a spinal injury insurance scheme with the Paraplegic
Benefits Fund Australia in accordance with the details set out in the report by
the Chief Executive Officer to the Ordinary Meeting dated 27 August 2015; and
D. Request the Manager Financial Services to include the additional employee
costs and spinal injury insurance in the next budget review.
Carried.
Page 10 of 11
Section 11
ORDINARY MEETING MINUTES 27 AUGUST 2015
9 NEXT MEETING
The next Ordinary Meeting will be held on 24 September 2015 at the Council Chambers,
9 Pelican Street, Tewantin commencing at 6pm.
10 MEETING CLOSURE
The meeting closed at 6.09pm.
Page 11 of 11