2015-11-10 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                              10 NOVEMBER 2015


EXECUTIVE OFFICE REPORTS
17                       OPERATIONAL PLAN PROGRESS REPORT - 1ST QUARTER 2015-16
DOCUMENT INFORM AT ION




Author                           Chief Executive Officer, Brett de Chastel
                                 Executive Office

Index                            ECM/ Subject/ Corporate Planning

Attachments                      1.   Operational Plan Progress
                                 2.   Key Performance Indicators


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Planning & Organisation
Committee Meeting dated 10 November 2015 providing an update on progress with the
implementation of the Operational Plan to 30 September 2015 and details of Council’s Key
Performance Indicators.


REPORT
This report is in two parts. The first part provides Council with an overview of progress in
implementing the annual Operational Plan. The second part focuses on the KPIs which are
reported to Council on a quarterly basis.

This report relates to the first quarter of the 2015/16 financial year.


1.                       OPERATIONAL PLAN UPDATE

For 2015/16, the Council adopted a new style of Operational Plan. Our first Operational Plan in
2014/15 included every permutation of PMI’s and minor capital works projects such that the
Operational Plan was an amalgam of major and minor issues that was reported each quarter. In
preparing the 2015/16 Operational Plan, Councillors requested that only the major initiatives
would be included in the Operational Plan with the day to day “business as usual” activities
included in Branch Plans.

The Branch Plans have all been completed and are being used by Managers to deal with day to
day activities. They are proving to be an effective tool for making sure that all of the “business as
usual” activities are undertaken and that any minor projects are followed through.

What this means in practice is that the CEO quarterly reports to Council on progress with the
Operational Plan now focus just on the most important projects being undertaken by Council. In
the last quarter, Councillors were also been provided with copies of briefing notes used by the
Leadership Team to monitor progress with signature projects.




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