PROCUREMENT CONTRACTS ASSESSMENT WORKING TEAM - CONTRACT AWARDS UNDER CEO DELEGATION · Report

GENERAL COMMITTEE MEETING                                                           19 JANUARY 2026


   •   Continue to facilitate the award of public tenders, within CEO delegation, in order to expedite
       contract award.
   •   Provide a mechanism for the additional review of any large-sized procurement activity,
       between $200,000 - $1,000,000 (exc. GST), prior to recommendation to CEO for award.
   •   Enhance the existing governance and probity framework, for Council and CEO, for the
       awarding of large-sized contracts by the CEO.


   1. CEO Delegation
In accordance with Section 41 of the Council Register of Delegations – Council to Chief Executive
Officer (CEO), the CEO has been granted the authority (by Council) to:

   (a) undertake the following procurement and contracting activities:
   (i) invite written quotes for medium-sized contractual arrangements;
   (ii) invite written tenders for large-sized contractual arrangements;
   (iii) invite expressions of interest (following Council resolution);
   (iv) invite offers for the sale of valuable non-current assets (other than sale of land) by written
   tender or auction; and


   (b) make, enter into, amend or discharge contracts (established by the aforementioned
   methods) for up to $1,000,000 (excluding GST) for the:
   (i) procurement of goods and services (including contracts about carrying out of works);
   (ii) the disposal of valuable non-current assets (but not the sale of land);
   (iii) the disposal of goods and assets (that are valuable non-current assets).


   2. Procurement Policy
In accordance with Council’s Procurement Policy the Procurement Contracts Assessment Working
Team (PCAWT) has been established for the following purpose:

   Where it has been identified that the award of a large sized contractual arrangement outside of
   the normal Council meeting cycle is considered advantageous to Council, the convening of the
   Procurement Contracts Assessment Working Team (PCAWT) may be requested. The PCAWT
   may review requests for the award of large sized contractual arrangements up to the value of $1
   Million (excluding GST) that have been sought in accordance with the Local Government
   Regulation 2012 and Council’s procurement policy and guidelines.


   3. Procurement Contracts Assessment Working Team (PCAWT)
The PCAWT’s role is to review specific requests to approve large-sized contractual arrangements
outside of the normal Council meeting cycle. The PCAWT is comprised of the following Council
Officers*:
   1. Director, Corporate Services
   2. Executive Officer Internal Audit and Corporate Performance
   3. Procurement Manager