2026/27 FINANCIAL POLICIES · Attachment 5 - Procurement Policy

Attachment 5 Procurement Policy

The exceptions are outlined in the following table:


     Exception                   Process for establishing and/or exercising an Exception.

 Council         Council may enter into a contract if the Contract is entered into with a supplier from an
 Established     Approved Contractor List or a Register of Pre-qualified Suppliers or a Preferred Supplier
 Supplier        Arrangement established by Council in accordance with the requirements of section 231,
 Arrangements    232 or 233 of the Regulation.
 Local
 Government      The Contract is entered into under an LGA Arrangement in accordance with the
 Association     requirements of section 234 of the Regulation, for example ‘Local Buy’ arrangements.
 Arrangement
                 In accordance with the requirements of section 235 (a) and (b) of the Regulation, Council
                 determines that:
 Sole or
 Specialised     •    there is only one supplier who is reasonably available; or
 Supplier/s
                 •    because of the specialised or confidential nature of the services that are sought, it
                      would be impractical or disadvantageous for Council to invite quotes or tenders.
 Genuine
                 In accordance with the requirements of section 235 (c) of the Regulation.
 Emergency
 Auction         The Contract is for the purchase of goods and is made by auction in accordance with the
 Purchase        requirements of section 235 (d) of the Regulation.

 Second-hand     The Contract is for the purchase of second-hand goods in accordance with the
 Goods           requirements of section 235 (e) of the Regulation.

 Government      The Contract is made with, or under an arrangement with, a Government Agency in
 Arrangement     accordance with the requirements of section 235 (f) of the Regulation.
 Quote or
                 In accordance with the requirements of section 230 of the Regulation, where a Quote or
 Tender
                 Tender Consideration Plan has been prepared and adopted (by resolution), then Council
 Consideration
                 may form a Contract from that Plan as contemplated by that Plan.
 Plan/s

Additional Exceptions

Where entering a Small, Medium or Large contractual arrangement that is greater than the cost
thresholds outlined in this Policy but remains within the cost thresholds outlined in Chapter 6 of the
Local Government Regulation 2012 and is considered advantageous to Council, the Procurement
Branch may consider a request to do so, subject to appropriate delegation approvals.

4.      SUSTAINABLE PROCUREMENT

Sustainable Procurement is the practice of leveraging Council’s purchasing power to drive sustainable
outcomes when buying goods and services. Council is committed to embedding sustainable
procurement best practice to further quality procurement outcomes under economic, environmental,
social and cultural Pillars (the Pillars).

Council will take a tailored approach to setting sustainability goals, being informed by the Pillars and
the capability and capacity of the supplier market. This includes a range of sustainable procurement
objectives as detailed in Council’s Procurement Policy Guideline, to be applied to applicable
procurement activity to achieve both direct and indirect sustainable procurement outcomes.




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