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2016-09-15 Ordinary Meeting Minutes
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AGENDA
Ordinary Meeting
Thursday, 15 September 2016
commencing at 6pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Tony Wellington (Chair), Jess Glasgow, Ingrid Jackson, Joe Jurisevic,
Frank Pardon, Brian Stockwell, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 MAYORAL MINUTES 3
4 NOTIFIED MOTIONS 3
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS 4
AUDIT & RISK COMMITTEE RECOMMENDATIONS 4
PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS 6
SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS 10
GENERAL COMMITTEE RECOMMENDATIONS 12
6 ORDINARY MEETING REPORTS 13
7 PETITIONS 13
8 CLOSED SESSION 13
9 NEXT MEETING 13
10 MEETING CLOSURE 13
Page 2 of 13
Section 3
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Ordinary Meeting held on 18 August 2016 be received and confirmed.
3 MAYORAL MINUTES
4 NOTIFIED MOTIONS
Nil.
Page 3 of 13
Section 4
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
AUDIT & RISK COMMITTEE RECOMMENDATIONS
26 AUGUST 2016 – Cr Wellington, Cr Jackson, Scott Williams, Cameron Jaggers
External attendees: Denis Byram (Queensland Audit Office)
1 QUEENSLAND AUDIT OFFICE BRIEFING NOTE
That Council note the Briefing Note provided by the Queensland Audit Office (QAO) to the
Audit & Risk Committee meeting dated 26 August 2016 providing an update on recent audit
activity and other related matters.
2 INTERNAL AUDIT PLAN 2016/17 AND INTERNAL AUDIT POLICY REVIEW
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 26 August 2016 and:
A. Adopt the Internal Audit Plan 2016/17 as provided at Attachment 1 to the report; and
B. Note Council’s current Internal Audit Policy and Internal Audit Charter provided at
Attachment 2 for the purpose of the prescribed annual review.
3 DRAFT FINANCIAL STATEMENTS - 2015/16
That Council note the report by the Manager Financial Services to the Audit & Risk
Committee Meeting dated 26 August 2016 regarding the draft general purpose financial
statements for the period ended 30 June 2016.
4 ICT TECHNICAL GAP ANALYSIS AND SECURITY IMPROVEMENT PROGRAM AUDIT
That Council note the report by the Director Corporate Services to the Audit & Risk
Committee Meeting dated 26 August 2016 providing an overview of the recent ICT Technical
Gap Analysis and Security Improvement Program audit.
5 IMPLEMENTATION OF INTERNAL AND EXTERNAL AUDIT RECOMMENDATIONS
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 26 August 2016 providing an update on the organisation’s progress on
implementing recommendations from the Queensland Audit Office and completed Internal
Audits.
6 DISASTER MANAGEMENT UPDATE
That Council note the report by the Disaster Management & Special Projects Officer to the
Audit & Risk Committee Meeting dated 26 August 2016 providing an update on Council’s
Disaster Management Operations for 2016/17.
Page 4 of 13
Section 5
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
7 RISK MANAGEMENT UPDATE
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 26 August 2016 providing an update on Council’s Risk Management Program.
8 GOVERNANCE UPDATE
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 26 August 2016 providing an update on Council Governance matters.
Recommendation
The Audit & Risk Committee recommendations dated 26 August 2016 be adopted except where
dealt with or held over by separate resolution.
Page 5 of 13
Section 6
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS
6 SEPTEMBER 2016 – Crs Joe Jurisevic (Chair), Ingrid Jackson, Brian Stockwell,
Tony Wellington
Other Councillors in Attendance: Crs. Wilkie, Pardon & Glasgow
1 MCU15/0109 - DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE
FOR MULTIPLE HOUSING - TYPE 4 CONVENTIONAL (44 UNITS) AT RESORT DRIVE,
NOOSA HEADS
That Council note the report by the Coordinator Planning to the Planning & Environment
Committee Meeting dated 6 September 2016 regarding Application No. MCU15/0109 for a
Development Permit for a Material Change of Use for Multiple housing Type 4 - Conventional
(44 units) situated at Resort Drive, Noosa Heads and:
A. Approve the application in accordance with the following conditions contained in the
Planning & Environment Committee Agenda dated 6 September 2016 with an
amendment to conditions 25, 28 and 49 to read as follows::
25. The development must be carried out in accordance with section 7.0 of the
Bushfire Hazard Assessment and Management Plan (document ref.
AA1345BFIRE Rev.3) dated July 2016 prepared by Duke Environmental listed
within this Decision Notice.
28. External works, pathways, must be provided in accordance with an Operational
Works approval, unless already constructed, and must include in particular:
a. A new 2.0 metre wide concrete pathway must be constructed along the full
length of the eastern boundary lines for Lot 6 SP178340 (this property) and
Lot 3 SP 221524 (the adjoining site) generally within the created pathway
reserve and to alignment protects existing trees.
b. A new concrete pathway must be constructed within the unformed road
reserve south to the site. This pathway shall be constructed at meandering
alignment to negotiate the steepness of the terrain and the natural
vegetation. This pathway must connect to the pathway along the eastern
boundary and connect to the existing cul-de-sac end of Resort Drive, and
shall be 2.0m wide and reduced to a minimum width of 1.5 meter where
necessary to protect existing vegetation.
The pathways must be designed and constructed in accordance with relevant
standards and best engineering practice using method/s of construction that
minimising impact on natural flora and fauna and maintenance needs also
ensuring pedestrian safety.
This condition is imposed pursuant to s665 of the Sustainable Planning Act 2009
being non-trunk infrastructure.
49. Where stormwater runoff from the site will enter the Noosa Springs Lake System,
Quarterly monitoring is required of stormwaters directed from the development
to the Noosa Springs Lake System. Monitoring must be undertaken by a suitably
qualified person using NATA accredited methods for the following parameters.
Nitrite plus Nitrate as N (NOx)
Total Kjeldahl Nitrogen (TKN)
Total Nitrogen as N (TKN + NOx)
Total Nitrogen as N
Total Phosphorus as P
Reactive Phosphorus as P (Dissolved)
Reactive Phosphorus – Filtered
Page 6 of 13
Section 7
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
Water quality monitoring results must be retained in electronic form by the
property owner for a minimum of 5 years and must be made available to Noosa
Council on request. This monitoring must continue until notified by Noosa Council
that it is no longer needed.
B. Authorise Council’s Chief Executive Officer to Execute the Voluntary Vegetation Offset
Agreement.
2 REC16/0015 - APPLICATION FOR A DEVELOPMENT APPROVAL FOR A
RECONFIGURATION OF A LOT (1 LOT INTO 2 LOTS AND ACCESS EASEMENT)
SITUATED AT 2 DAVID LOW WAY, CASTAWAYS BEACH
That Council note the report by the Development Planner to the Planning & Environment
Committee Meeting dated 6 September 2016 regarding Application No. REC16/0015 for a
Development Permit for Reconfiguring a Lot (1 lot into 2 lots and Access Easement) situated
at 2 David Low Way, Castaways Beach and issue a Preliminary Approval in accordance with
the following conditions contained in the Planning & Environment Committee Agenda dated
6 September 2016.:
3 OPW16/0016 - APPLICATION FOR DEVELOPMENT PERMIT FOR OPERATIONAL
WORKS - PRESCRIBED TIDAL WORKS (DECK)
That Council note the report by the Coordinator Engineering to the Planning & Environment
Committee Meeting dated 6 September 2016 regarding application OPW16/0016 for a
Development Permit Operational Works – Prescribed Tidal Works (Deck) and defer
consideration of the application to a future Council meeting to allow staff to hold further
discussions with the applicant on their future plans for the facility. refuse the application for
the following reasons:
1. The proposed deck does not comply with Overall Outcome and Specific Outcomes of
the Noosa Plan’s Watercourses Works Code;
2. The proposed deck is contrary to the “Purpose of Code” of the IDAS Code of the Coastal
Protection and Management Regulation 2003 and does not comply with Specific
Outcomes of the IDAS Code of the Coastal Protection and Regulation 2003;
3. The proposed development will reduce the marine uses of the site and intensify the
commercial uses by increasing the available deck areas within the marina; and
4. The proposed deck adds a substantial area and additional built form on the Noosa River,
is likely to increase traffic volumes on adjoining lands and there are insufficient parking
facilities available in the area.
4 132003.221152.5 CHANGE TO AN EXISTING APPROVAL FOR MATERIAL CHANGE OF
USE FOR A DWELLING TO INCLUDE AN UNROOFED DECK AND RETAINING WALL
ADDITIONS AT 12 PARK ROAD, NOOSA HEADS
That Council note the report by the Development Planner to the Planning and Environment
Committee dated 6 September 2016 regarding Application No. 132003.221152.5 for a
request to change a Development Permit for Material Change of Use for a dwelling house to
include a retaining wall and unroofed deck, situated at 12 Park Road, Noosa Heads and:
A. Approve the change with additional Conditions 47, 48, 49, 50, 51 and 52 being included
as follows:
Page 7 of 13
Section 8
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
Additional Conditions September 2016
47. Development undertaken in accordance with this approval must comply with the
approved plans of development. The approved plans are listed in the following
table unless otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name Date
MB_12PR_01 F Cover Sheet, prepared by Myles Baldwin Design 08.07.16
MB_12PR_02 F Landscape Plan, prepared by Myles Baldwin 08.07.16
Design
MB_12PR_03 D Elevation / Section, prepared by Myles Baldwin 08.07.16
Design
MB_12PR_08 B Sewer Setback Detail, prepared by Myles 08.07.16
Baldwin Design
MB_12PR_09 B Existing Plants, prepared by Myles Baldwin 08.07.16
Design
48. The Approved Plans must be amended to incorporate a minimum 2 metre
setback for all structures to the Park Road boundary. The amended plans must
be submitted to Council prior to the issue of any Development Permit for
Operational Works*. *(Refer to Advisory Note)
49. The 2 metre setback must be densely landscaped in accordance with Planning
Scheme Policy PSP3 Landscaping Plants and Guidelines and an Operational
Works Approval and must in particular include:
a. existing native trees including but not limited to trees 61, 62, 181, 171 and
175 retained in accordance with an Arborist Report prepared by a suitably
qualified person.
b. under storey plants that grow to a minimum height of 4m
c. four (4) 100lt endemic native trees planted at equal spacing along the
length of the structure.
50. Security in the form of a cash bond or trading bank guarantee to the sum of
$10,000 must be submitted to Council, to secure performance of all conditions of
this approval, prior to the issue of a Development Permit for Operational Works.
The cash bond or trading bank guarantee will be returned on performance of the
conditions of approval less any costs incurred by Council in respect of enforcing
performance of this permit. Council reserves the right to call upon the bond or
guaranteed sum to effect compliance with conditions.
51. The works must comply with the terms of Easement B on RP 177551.
52. The works must be carried out generally in accordance with the Construction
Management Plan, prepared by TOD Engineers and Project Managers, dated
July 2016 and the Slope Stability Assessment – Proposed Deck, Project No.
16072-001-Rev0, prepared by Tectonic Geotechnical & Environmental
Engineers, dated 14 April 2016.
B. Advise the applicant to cease pruning the trees in the road reserve in front of the subject
site.
Page 8 of 13
Section 9
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
5 PROPOSAL TO PREPARE A NEW PLANNING SCHEME
That Council note the report by the Planning Scheme Project Manager to the Planning &
Environment Committee Meeting dated 6 September 2016 in relation to the proposal to
prepare a New Planning Scheme and:
A. Endorse the document The Noosa Plan 2006 - Ten Year Review as provided at
Attachment 1 to the report;
B. Propose to prepare a new Planning Scheme for the whole of Noosa Shire;
C. Authorise the Chief Executive Officer to prepare a Statement about State Interests;
and
D. Advise the Minister of this decision.
6 NOOSA PARKLANDS PARK MANAGEMENT PLAN
Cr Jurisevic declared a perceived conflict of interest in this matter (as defined in section 173 of the Local
Government Act 2009) due to both his residence in Noosa Parklands and his membership of the Local
Bushland Care Group associated with the Noosa Parklands area. Cr Jurisevic believed he could consider
this item impartially and in the public interest and therefore remained in the meeting room for the debate
and decision on this matter.
That Council note the report by the Principal Environment Officer to the Planning &
Environment Committee Meeting dated 6 September 2016 and
A. Thank the submitters for their comments on the Draft Plan;
B. Adopt the Noosa Parklands Park Management Plan; and
C. Note that any additional costs, over existing budgets, to implement the Plan, will be
subject to future budget deliberations.
7 GREEN PAPER ON FISHERIES MANAGEMENT REFORM IN QUEENSLAND
That Council note the report by the Environment Officer (Rivers and Coast) to the Planning
& Environment Committee Meeting dated 6 September 2016 regarding release of the Green
Paper on fisheries management reform in Queensland and defer consideration of the matter
to the Ordinary Meeting dated 15 September 2016 agree to make a submission to the Green
Paper as outlined in section 6 of this report.
Recommendation
The Planning & Environment Committee recommendations dated 6 September 2016 be adopted
except where dealt with or held over by separate resolution.
Page 9 of 13
Section 10
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS
6 SEPTEMBER 2016 – Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington
& Frank Wilkie
Other Councillors in Attendance: Crs. Jurisevic & Jackson
1 CONSTRUCTION OR MAINTENANCE OF UNCONSTRUCTED ROADS POLICY
That Council note the report by the Civil Operations Manager to the Services & Organisation
Committee Meeting dated 6 September 2016 and adopt the Construction or Maintenance of
Unconstructed Roads Policy as provided at Attachment 1 to the report.
2 ASSET MANAGEMENT CAPABILITY ASSESSMENT AND ROADMAP
That Council note the report by the Asset Planning Coordinator to the Services &
Organisation Committee Meeting dated 6 September 2016 providing an update on the asset
management capability assessment and:
A. Adopt the asset management roadmap (as provided at Attachment 1 to the report) as
the asset management improvement plan for staff to commence implementation, and
B. Support the implementation of the asset management initiatives and activities across
the organisation, including those defined in the Noosa Council asset management
roadmap.
3 NOOSA LOCAL DISASTER MANAGEMENT PLAN 2016/17
That Council note the report by the Disaster Management & Special Projects Officer to the
Services & Organisation Committee Meeting dated 6 September 2016 and:
A. Repeal the Noosa Local Disaster Management Plan 2015/16 and adopt the Noosa
Local Disaster Management Plan 2016/17 as provided at Attachment 1 to the report,
and.
B. Devolve responsibility for updating and approving the operational appendices of the
Local Disaster Management Plan 2016/17 to the Noosa Local Disaster Management
Group.
C. Adopt the list of members and advisors for the Noosa Local Disaster Management
Group as provided at Attachment 2 to the report.
4 1516T089 COUNCIL OWNED HEATING, VENTILATION & AIRCONDITIONING
MAINTENANCE
That Council note the report by the Building and Plumbing Manager to the Services &
Organisation Committee Meeting dated 6 September 2016 and:
A. Award tender (1516T089) for the whole of region maintenance of Council owned
heating, ventilation and air-conditioning systems to Gealy’s Air-conditioning and
Refrigeration for the initial term lump sum price of $48,923 excluding GST; and
B. Award the contract for an initial term of 12 months, with consideration to extend the
contract up to four (4) terms of up to twelve (12) months each.
Page 10 of 13
Section 11
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
5 COOROY BUTTER FACTORY - UPDATE ON FIRST SIX MONTHS OF OPERATIONS
UNDER MANAGEMENT BY THE COOROY FUTURE GROUP
Cr Pardon declared a perceived conflict of interest in this matter (as defined in section 173 of the Local
Government Act 2009) due to his ex-officio membership on the Cooroy Future Group Inc. Cr Pardon
believed he could consider this item impartially and in the public interest and therefore remained in the
meeting room for the debate and decision on this matter.
That Council note the report by the Manager Libraries & Galleries to the Services &
Organisation Committee Meeting dated 6 September 2016 and:
A. Authorise the CEO to enter into an agreement with the Cooroy Future Group Inc to
operate the Butter Factory Arts Centre for a three-year period with a three-year option,
commencing 1 January 2017. This agreement to be in accordance with Council’s
Community Leasing Policy and subject to continued satisfactory performance by the
Group in the second half of 2016 calendar year;
B. Provide funding of $61,042 (ex GST) to the Cooroy Future Group Inc to support
operations to the six-month period to June 2017; and
C. Refer future funding arrangements to the 2017/18 budget process pending the final
outcome of the twelve-month trial;. and
D. Council extends its congratulations to the Cooroy Future Group on their success thus
far in operating the Cooroy Butter Factory.
6 1516T108 ICT MANAGED SERVICES
That Council note the report by the ICT Manager to the Services & Organisation Committee
Meeting dated 6 September 2016 and
A. Award Contract 1516T108 ICT Managed Services to the following Contractor:
1. Portion A – Managed Infrastructure as a Service to Nexon Asia Pacific;
2. Portion B – Managed Unified Communications Services to Nexon Asia Pacific;
3. Portion D – Managed Network to Nexon Asia Pacific;
B. Award the Contract for an initial term of three (3) years, with the option to extend the
Contract for up to a further period of twelve (12) months; and
C. Note Portion C – Managed Call Centre System had not been awarded.
7 UPDATE ON COUNCIL ICT SECURITY
That Council note the report by the ICT Manager to the Services & Organisation Committee
Meeting dated 6 September 2016 providing an update on Council’s ICT security measures.
8 RATE LEVY - JULY 2016
That Council note the report by the Manager Revenue Services to the Services &
Organisation Committee Meeting dated 6 September 2016 providing an overview of the
outcomes from the July 2016 rate levy.
Recommendation
The Services & Organisation Committee recommendations dated 6 September 2016 be adopted
except where dealt with or held over by separate resolution.
Page 11 of 13
Section 12
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
GENERAL COMMITTEE RECOMMENDATIONS
12 SEPTEMBER 2016 - Crs Frank Wilkie (Chair), Jess Glasgow, Joe Jurisevic, Frank Pardon,
Brian Stockwell and Tony Wellington. Apology – Cr Jackson
1 1516T035 ROAD RESURFACING AND REHABILITATION - TENDER ACCEPTANCE
That Council note the report by the Civil Operations Technical Officer to the General
Committee Meeting dated 12 September 2016 and:
A. Award contract 1617T029 Road Resurfacing 2016 to the following contractors:
i. Portion A – Road Reseal & Rehabilitation Programme: Downer EDI Works Pty
Ltd
ii. Portion B – Mill and Fill Pavement Repairs: Allroad Surfaces Pty Ltd & Downer
EDI Works Pty Ltd
iii. Portion C – Bitumen Sealing: Downer EDI Works Pty Ltd
B. Award the contract for an initial period of up to twelve (12) months, with an option to
extend for a further two (2) terms of up to twelve (12) months each.
2 FINANCIAL PERFORMANCE REPORT - AUGUST 2016
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 12 September 2016 providing the August YTD monthly financial performance
report for the 2016/17 financial year.
Recommendation
The General Committee recommendations dated 12 September 2016 be adopted except where
dealt with or held over by separate resolution.
Page 12 of 13
Section 13
ORDINARY MEETING AGENDA 15 SEPTEMBER 2016
6 ORDINARY MEETING REPORTS
1 GREEN PAPER ON FISHERIES MANAGEMENT REFORM IN QUEENSLAND –
FURTHER REPORT
Report to be tabled.
7 PETITIONS
8 CLOSED SESSION
9 NEXT MEETING
The next Ordinary Meeting will be held on 20 October 2016 at the Cooroy Sports Hub
(Cooroy Bowls Club), 6 Opal Street, Cooroy commencing at 6pm.
10 MEETING CLOSURE
Page 13 of 13