2019-07-15 General Committee Agenda

GENERAL COMMITTEE MEETING REPORT                                                         15 JULY 2019

Ordinary Meeting Minutes, 19 April 2018, Item 3, Page 12
That Council note the report by the Governance Advisor to the Services & Organisation Committee
Meeting dated 10 April 2018 and authorise the Chief Executive Officer to:
A.       Extend the appointment term of External Audit and Risk Committee Member, Mr Cameron
         Jaggers for a further year from 30 August 2018 to 30 August 2019;
B.       Extend the appointment term of External Audit and Risk Committee Member, Mr Scott
         Williams for a further two years from 30 August 2018 to 30 August 2020; and
C.       Call for Expressions of Interest at the end of each of these appointment terms to identify and
         select suitably qualified external members.
Finance
External members of the Audit and Risk Committee receive a $300 payment per meeting which
includes meeting preparation time. Council receives excellent value for money from our external
Audit and Risk Committee members. Recent benchmarking has indicated that this is below market
rates and consideration will be given to reviewing the meeting fee in 2020.

Risks & Opportunities
There has been an opportunity to undertake succession planning with our external committee
members. The appointment of Tim Cronin is being made to the current vacancy with a view to
transitioning him to the role of Chairperson when the current term of the Chairperson (Scott
Williams) concludes in 2020. At that stage, we will also need to recruit another external member
to replace Scott Williams.
The role of the Audit and Risk Committee includes oversight of Council’s internal audit program,
oversight of the audit framework for the management of risk across the organisation, reviewing
strategic risks, receiving reports from the external auditors (Queensland Audit Office), reviewing
Council financial statements etc and generally providing advice to Council on Audit and Risk
matters. Tim’s qualifications and experience will add significantly to this process.
Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
The applications for the external Audit and Risk Committee member were also reviewed by the
Chairperson of the Audit and Risk Committee and the Mayor as agreed at the Audit and Risk
Committee.
Departments/Sections Consulted:

     x   Chief Executive Officer    Community Services                          Corporate Services
         Executive Officer          Director                                    Director
         Executive Support          Community Development                       Financial Services
                                    Community Facilities                        ICT
                                    Libraries & Galleries                       Procurement & Fleet
                                    Local Laws                                  Property
                                    Waste & Environmental Health                Revenue Services

         Executive Services         Environment & Sustainable Development       Infrastructure Services
         Director                   Director                                    Director
         Community Engagement       Building & Plumbing Services                Asset Management
         Customer Service           Development Assessment                      Buildings and Facilities
         Governance                 Economic Development                        Civil Operations
         People and Culture         Environmental Services                      Disaster Management
                                    Strategic Land Use Planning                 Infrastructure Planning,
                                                                                Design and Delivery




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