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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   25 FEBRUARY 2014




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                       25 FEBRUARY 2014

  The invitation for tenders must:

  e   be made by an advertisement in a newspaper that circulates generally in the local government
      area of Council: and
  e   allow written tenders to be given to Council for at least 21 days after the advertisement is
      published.
  Council must comply with the requirements in section 228(7) of the regulation if it wants to invite
  tenderers to change their tenders to take account of a change in the tender specifications.
  Records of offers received must be kept on file in accordance with Council’s records management
  procedures.
  Council must as soon as practicable after entering a contract worth $200,000 or more (excl GST):

  e   publish the relevant details of the contract on Council’s website; and
  e   display the relevant details of the contract in a conspicuous place in Council’s public office in
      Tewantin.

  The relevant details must be published or displayed for a period of at least 12 months.

  6.    EXCEPTIONS FOR MEDIUM AND LARGE SIZED CONTRACTUAL ARRANGEMENTS
  Section 229 of the Regulation identifies exceptions for medium and large-sized contracts. If one of
  the exceptions applies, Council may enter into:

  e   amedium-sized contract without first inviting written quotes; or
  e   a large-sized contract without first inviting written tenders.

  The exceptions are:-
  e   if Council decides, by resolution, to prepare a quote or tender consideration plan and prepares
      and adopts the plan in accordance with the requirements of section 230 of the regulation;
  e   entering into a contract if the contract is made with a person who is on an approved contractor
      list established by Council in accordance with the requirements of section 231 of the regulation;
  e   entering into a contract if the contract is entered into with a supplier from a register of pre-
      qualified suppliers established by Council in accordance with the requirements of section 232
      of the regulation;
  e   entering into a contract for goods or services if the contract is entered into with a preferred
      supplier under a preferred supplier arrangement that is made in accordance with the
      requirements of section 233 of the regulation;
  e   entering into an arrangement with an approved supplier arrangement under an LGA
      arrangement established in accordance with the requirements of section 234 of the regulation;
      and
  e   entering into a medium-sized contract or a large-sized contract if:
      o   Council resolves that it is satisfied that there is only one supplier who is reasonably
          available; or
      o   Council resolves that, because of the specialised or confidential nature of the services that
          are sought, it would be impractical or disadvantageous for Council to invite quotes or
          tenders; or
      ©   agenuine emergency exists; or
      o   the contract is for the purchase of goods and is made by auction; or
      o   the contract is for the purchase of second-hand goods; or
      o   the contract is made with, or under an arrangement with, a government body.

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