2020-08-11 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   11 AUGUST 2020




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                                      11 AUGUST 2020

                rr                   ih
         Emergency management        e  Queensland Fire and Emergency    e¢  Queensland Ambulance Service
                                        Service (QFES)                   e   Queensland Police Service
                                     e  State Emergency Service (SES)     e  Queensland Health
                                     e  Rural Fire Brigade               e   Surf Life Saving Queensland
         Biodiversity and natural    e  Queensland Parks and Wildlife    e   Noosa Integrated Catchment Association
         systems                        Service (QPWS)                   e   Wildlife Preservation Society of Qid
                                     e  Noosa and District Landcare          (Sunshine Coast and Hinterland)
                                     e  Noosa Parks Association          e   Noosa Biosphere Association
                                     e  Community Bushland Care groups
         communities                 e  Aged care facilities             e   Council Community  Development team
                                     e  Executive Team                    e  Community Development team
     IAP2 level — inform= tell them, consult =ask them, involve= bring them into the discussion, collaborate = work
         with them, or empower = they tell us what they want and we do it
     The IAP2 level will vary depending on the stage of the project. Based on the phases described below, the level of
    engagement will be:
     Phases 1 — 2 = inform (provide the public with balanced and objective information to assist them in understanding the
    problem, alternatives, opportunities and/or solutions)
     Phases 3 — 4 = collaborate (partner with the public in each aspect of the decision including the development of alternatives
    and the identification of the preferred solution) and consult (obtain public feedback on analysis, alternatives and/or
    decisions).
    Phase 5 = consult (obtain public feedback on analysis, alternatives and/or decisions) and involve (work directly with
    the public throughout the process to ensure that public concerns and aspirations are consistently understood and
    considered)
    Components and sequence
     Engagement processes — Covid19 aware
     Due to the current environment, the project will depend mostly on virtual forms of engagement. The project cannot depend
    on traditional pop-ups and workshops with face-to-face interaction. The project will use Your Say Noosa (YSN), newspapers
    and social media (Instagram & Facebook), webinars and online workshops, presentations to specific groups (e.g. Country
     Noosa, Noosa Parks Assoc.), and a limited number of small face-to-face meetings with key stakeholders. Some opportunity
    for ‘drop in’ sessions to the Strategic Planning Office may be suitable.

    Stage 1 Consultation: Stakeholder engagement —
        -   Purpose
                ©   expert and technical input/discussions with key stakeholders, community groups, industry/sector experts
                o   Inform key stakeholders of project scope and approach
                o   Present climate projections
                o   Seek to understand key stakeholders’ issues
                o   Request stakeholder comment on draft sector background paper
                o  Consult to capture the on ground / local knowledge of climate impacts on the sector, their business or
                    livelihoods
                o   Discuss potential options and barriers/enablers
        -   Methods
                o   Face-to-face small group meetings with each sector representative/s
                o   Provide fact sheets, summary reports, preliminary risk assessments, background paper
    Stage 2 Consultation: Broader community consultation
        -   Purpose
                o   Inform the broader community of the project scope and approach
                o  Share climate science, summary assessments by sector, and proposed adaptation options
                o   Request feedback on draft CCRP
        -   Methods
                o   Project bulletins available on council internet, social media and YSN
                o  Online survey through YSN
                o  Community drop-in sessions (in accordance with Covid-19 restrictions) at Strategic Planning office front
                o  Media engagement and utilisation of ‘Your Say Noosa’ website for other resources and feedback
                o   Fact sheets and FAQs available at key community locations (libraries, information centres)
                o   Explore option of producing short webinars to further explain certain aspects of the project.

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