2019-03-12 P&E Agenda - Item 7 - Attachment 1 - NBRF FY17-18 Annual Report

5.2   Extended financial commitments
Before NBRF commits to any purchase, contract, undertaking or activity that has financial
commitments beyond the period of approved funding and for which purchase, contract, undertaking
or activity NBRF will require Council funding, NBRF must apply for and obtain approval from Council
prior to NBRF making the commitment.

5.3   Right to suspend funding
Without limiting the Council’s rights, if Council is satisfied:
a)    NBRF does not have the capacity to manage the funding; or
b)    NBRF does not have the capacity to perform the programs in line with the objects of the Trust;
      or
c)    Council is unable to provide the funding due to any legal impediment,
then the Council may at its sole discretion:
d)    Suspend payment of the funding or an instalment of the funding (whether in whole or in part)
      of the NBRF program; and/or
e)    Direct NBFR to cease spending the Funding.

6     FUNDING CONDITIONS
In return for receiving Funding from the Council, NBRF must undertake appropriate planning,
maintain appropriate processes and procedures and undertake performance reporting including:

6.1   General requirements
a)    Develop and regularly review a 3-5 year strategic plan outlining the goals and objectives for
      the Foundation to achieve the purposes of the Trust.
b)    Develop an annual Operational Plan setting out the priority actions for the next financial year
      in order to achieve the goals and objectives of the strategic plan.
c)    Before 30th March 2019, NBRF is to provide details of changes instituted by the Foundation to
      improve its governance model, transparency around its operations, reporting to the community
      and fund-raising effectiveness. In the event that Council is satisfied that reasonable steps have
      been taken to address these matters, consideration will be given to further funding for
      operational expenses for the remaining financial years under this Deed.
d)    Establish, review and maintain suitable criteria, guidelines, assessment rationale and
      processes for disbursement and acquittal of funds for eligible entities to undertake projects that
      meet the purposes of the Trust.
e)    Ensure the funding is directed to the purposes for which it is assigned by Council (specifically
      operational activities or projects).
f)    Ensure the Company or entities granted funding to do work or activities in line with the
      purposes of the Trust obtain approvals to do work or conduct other activities on Council owned
      or managed lands or as required under State or Federal legislation prior to work or the activity
      commencing.
g)    Provide recognition of Council funding support in written material, advertising, media, signage
      and reporting documents.

6.2   Performance reporting
NBRF must monitor the NBRF program activities and submit written reports to meet Council’s
acquittal requirements including but not limited to:
a)    Provide a quarterly progress report against utilisation of the funding towards the NBRF
      program for the financial year and specifically information related to each project, their status
      and milestones achieved.

Funding Deed – Noosa Biosphere Reserve Foundation Ltd & Noosa Council                            Page 6