CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20 NOVEMBER 2025 · Report

SERVICES & ORGANISATION COMMITTEE MEETING                                          7 OCTOBER 2025


Ordinary Meeting Minutes, 17 July 2025
That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation Committee
Meeting dated 8 July 2025 regarding the 21 August 2025 Ordinary Meeting and
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to:
1. Change the commencement time of the Ordinary Meeting dated 21 August 2025 from 10am to
start at 5pm;
2. Change the venue for the meeting to Kin Kin Memorial School of Arts Hall, Main St Kin Kin;
C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this
community based Council Meeting; and
D. Note that Council plan to livestream the meetings and place a copy of the recording on Council's
website.


Finance
Council will cover the cost of staff, venue, equipment and/or any other items required to run the
meeting successfully. The ICT Dept have purchased specialised equipment to enable Livestreaming
and Internet access in external locations.


Risk & Opportunities
Holding Council Meetings in different parts of our shire provides an opportunity for the community to
meet Councillors and senior staff and to attend a Council Meeting without the need to travel to the
Council Chambers. In particular, it provides an opportunity for those communities more distant from
our Tewantin Chambers. The proposal provides an opportunity to meet Councillors and senior staff
to discuss Council issues.
The primary risk relates to the ability to livestream Council meetings. The Council Chambers have
been set up with technology to enable this to occur and there are some challenges in replicating this
in community halls in more remote parts of the shire. However the ICT Dept have purchased
specialised equipment to enable Livestreaming and Internet access in external locations.


Human Rights
Human Rights Compatibility Statement
In developing this Report, the subject matter has been considered in accordance with the
requirements of the Queensland Human Rights Act 2019. It is considered that the subject matter
does not conflict with any human rights and supports a human rights approach to decision making
by Council. Council representatives will endeavour to act and make decisions under this report in a
manner that is compatible with human rights. This report should be read in conjunction with
Council’s Human Rights Policy.


Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments consulted:
       Office of the CEO, Mayor &         Community Services              Corporate Services
               Councillors
  x     Mayor & Councillors         x   Director                    x   Director
  x     Chief Executive Officer         Community Development           Financial Services
  x     Executive Officers              Sport & Active Lifestyles       Fleet