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2016-02-11 Ordinary Meeting Agenda
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AGENDA
Ordinary Meeting
Thursday, 11 February 2016
commencing at 6pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Noel Playford (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 MAYORAL MINUTES 3
4 NOTIFIED MOTIONS 3
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS 4
AUDIT & RISK COMMITTEE RECOMMENDATIONS 4
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS 6
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS 6
GENERAL COMMITTEE RECOMMENDATIONS 11
6 ORDINARY MEETING REPORTS 12
7 PETITIONS 12
8 CLOSED SESSION 12
9 NEXT MEETING 12
10 MEETING CLOSURE 12
Page 2 of 12
Section 3
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Ordinary Meeting held on 14 January 2016 be received and confirmed.
3 MAYORAL MINUTES
4 NOTIFIED MOTIONS
Nil.
Page 3 of 12
Section 4
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
AUDIT & RISK COMMITTEE RECOMMENDATIONS
5 FEBRUARY 2016 – Cr Wilkie, Cr Wellington, Scott Williams, Cameron Jaggers
External attendees: Lawrence Liao and Denis Byram (Queensland Audit Office)
1 QUEENSLAND AUDIT OFFICE BRIEFING NOTE
That Council note the Briefing Note provided by the Queensland Audit Office (QAO) to the
Audit & Risk Committee meeting dated 5 February 2016 detailing the results of the 2014/15
final external audit and planning underway for the 2015/16 external audit.
2 DRAFT RELATED PARTY DISCLOSURES GUIDELINE
That Council note the report by the Financial Services Manager to the Audit and Risk
Committee Meeting dated 5 February 2016 providing an update on the proposed Draft
Organisation Guideline – Related Party Disclosures and note that the Guideline will be
reported back to a future Audit & Risk Committee meeting once it has been further
developed.
3 NON-CURRENT ASSET POLICY
That Council note the report by the Financial Services Manager to the Audit and Risk
Committee Meeting dated 5 February 2016 providing the Draft Non-Current Asset Policy.
4 OVERVIEW OF BUILDING COMPONENTISATION
That Council note the report by the Financial Services Manager to the Audit and Risk
Committee Meeting dated 5 February 2016 providing information on the scope and
methodology undertaken to facilitate the componentisation of Buildings.
5 OVERVIEW OF PARKS AND OTHER INFRASTRUCTURE REVALUATION
That Council note the report by the Financial Services Manager to the Audit and Risk
Committee Meeting dated 5 February 2016 providing information on the scope and
methodology undertaken to facilitate the revaluation of Parks and Other Infrastructure.
6 RESPONSE TO ICT PENETRATION TEST RECOMMENDATIONS
That Council note the report by the ICT Manager to the Audit and Risk Committee meeting
dated 5 February 2016 providing an update on the outcomes of security penetration testing
of Council’s ICT Systems conducted in December 2015.
7 RISK MANAGEMENT UPDATE
That Council note the report by the Governance Advisor to the Audit and Risk Committee
Meeting dated 5 February 2016 providing an update on Council’s Risk Management
Program and request that the draft Combined Operational Assurance Plan be amended to
reflect that the First line of defence also include all staff below Management level.
Page 4 of 12
Section 5
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
8 GOVERNANCE UPDATE AND T1 USER ACCESS
That Council note the report by the Governance Advisor to the Audit and Risk Committee
Meeting dated 5 February 2016 providing a Governance Update on the Draft Governance
Framework, Financial Delegations Policy and T1 User Access Review and:.
1. Request that the draft Noosa Council Governance Framework be expanded under
“Key Features of Council’s Accountability Framework” to reference other high level
frameworks and policies that exist; and
2. Request staff to investigate whether Council’s Financial Delegations Policy and
Register could be amended to differentiate between operational and capital financial
delegation limits.
9 INTERNAL AUDIT PROGRAM AND AUDIT ACTION ITEMS UPDATE
That Council note the report by the Executive Manager to the Audit and Risk Committee
Meeting dated 5 February 2016 providing an update on progress of the planned internal
audits and the Register of Action Items, as provided at Attachment 1 to the report.
10 BUSINESS ACTIVITIES AND COUNCIL FACILITY PERFORMANCE 2014/15
That Council note the report by the Director Corporate Services to the Audit & Risk
Committee meeting dated 5 February 2016 providing an update on the performance of
Council’s business activities and facilities for the 2014/15 year.
11 AUDIT AND RISK COMMITTEE SELF ASSESSMENT AND COMMITTEE MEMBERSHIP
POST ELECTION
That Council note the report by the Governance Advisor to the Audit and Risk Committee
Meeting dated 5 February 2016 providing an overview of the Audit and Risk Committee’s
self-assessment and a procedural update regarding Committee membership post 2016
election.
Recommendation
The Audit & Risk Committee recommendations dated 5 February 2016 be adopted except where
dealt with or held over by separate resolution.
Page 5 of 12
Section 6
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
2 FEBRUARY 2016 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon
Apologies: Cr Noel Playford
Other Councillors in Attendance: Cr Frank Wilkie, Cr Tony Wellington
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 2ND QUARTER 2015/16
That Council note the report by the Director, Planning and Infrastructure to the
Infrastructure & Services Committee Meeting dated 2 February 2016 providing an update
on operations of the Planning and Infrastructure Department for the period 1 October 2015
to 31 December 2015.
2 COOROY BELLI CREEK ROAD SLIP REPAIR - TENDER ASSESSMENT - 1516T040
That Council note the report by the Civil Operations Technical Officer to the Infrastructure
and Services Committee dated 2 February 2016 and award tender 1516T040 to SGQ Pty
Ltd for a contract value of $268,658.00 (excl. GST).
3 CAPITAL PROGRAMME DELIVERY STATUS AS AT 31 DECEMBER 2015
That Council note the report by the Asset Planning Coordinator to the Infrastructure &
Services Committee Meeting dated 2 February 2016 providing an update on the status of
the projects being delivered in the 2015/16 Capital Works Programme.
4 NOOSA TRAFFIC STUDY 2016 TO 2036
That Council note the report by the Manager Infrastructure Planning and Design to the
Infrastructure & Services Committee Meeting dated 2 February 2016 and adopt the findings
and recommendations of the Noosa Traffic Study as prepared by Holland Traffic Consulting
Pty Ltd.
5 2015/16 CHRISTMAS FREE HOLIDAY BUSES SUMMARY
That Council note the report by the Project Officer to the Infrastructure & Services
Committee Meeting dated 2 February 2016 providing an overview of the 2015/16
Christmas Free Holiday bus service.
6 ELECTRIC BUS TRIAL UPDATE - JANUARY 2016
That Council note the report by the Project Officer to the Infrastructure & Services
Committee Meeting dated 2 February 2016 providing an update on the electric bus trial.
7 COMMUNITY SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2015/16
That Council note the report by the Director Community Services to the Infrastructure &
Services Committee Meeting dated 2 February 2016 providing an update on the operations
of the Community Services Department for the period to 1 October 2015 to 31 December
2015.
Recommendation
The Infrastructure & Services Committee recommendations dated 2 February 2016 be adopted
except where dealt with or held over by separate resolution.
Page 6 of 12
Section 7
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
2 FEBRUARY 2016 – Crs Joe Jurisevic (Chair), Tony Wellington, Frank Wilkie
Apologies: Noel Playford
Other Councillors in Attendance: Nil
1 PLANNING & ENVIRONMENT COURT APPEAL 2/16 FOR A MATERIAL CHANGE OF
USE FOR ANIMAL HUSBANDRY TYPE 2 (INTENSIVE POULTRY FARM) AND
ENVIRONMENTALLY RELEVANT ACTIVITY (ERA 4 - POULTRY FARMING) SITUATED
AT 136 TOP FORESTRY ROAD, RIDGEWOOD MCU12/0184
That Council note the report by the Planning & Environment Manager to the Planning &
Organisation Committee Meeting dated 2 February 2016, regarding Planning &
Environment Court Appeal 2/16 and agree to defend the appeal.
2 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE -
ENTERTAINMENT & DINING BUSINESS TYPE 1 - FOOD & BEVERAGES SITUATED
AT 2 BOTTLEBRUSH AVENUE, NOOSA HEADS - MCU 15/0086
That Council note the report by the Coordinator Planning to the Planning & Organisation
Committee Meeting dated 2 February 2016 and defer consideration of Application No.
MCU15/0086 for an Entertainment & Dining Business – Type 1 Food & Beverages at 2
Bottlebrush Avenue, Noosa Heads to a future Council Meeting at the request of the
applicant to allow it to provide further detail regarding the use of the outdoor dining areas.
That Council note the report by the Coordinator Planning Assessment to the Planning &
Organisation Committee Meeting dated 2 February 2016 regarding Application No.
MCU15/0086 for a Development Permit for Material Change of Use for Entertainment &
Dining Business Type 1 – Food & Beverages situated at 2 Bottlebrush Avenue, Noosa
Heads and approve the application in accordance with the following conditions:
PLANNING
When Conditions Must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be complied with
prior to the use commencing, and then compliance maintained at all times while the
use continues.
Approved Plan
2. Development undertaken in accordance with this approval must generally comply
with the approved plan of development. The approved plan is listed in the following
table and may be further amended by these conditions.
Plan No. Rev. Plan/Document Name Date
A0 - SITE PLAN October 2015
Nature and Extent of Approved Use
3. The approved use must not operate outside the hours of 5am to 12pm, with use of
outdoor dining area permitted after 10pm only on Friday and Saturday nights.
4. Patrons in the outdoor dining area must be seated and limited to 50.
5. The outdoor dining areas within the site must be in accordance with those shown on
the approved plan, with no more than 40m2 used at any one time.
Page 7 of 12
Section 8
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
6. Service vehicle movements associated with the approved use (including loading and
unloading) must not occur outside the hours of 7am to 6pm Monday to Saturday and
not at all on Sundays or public holidays.
Noise
7. External speakers or amplified music are not permitted.
8. Internal amplified music must be directed away from the Bottlebrush Avenue
frontage.
9. Refuse disposal, particularly glass bottles and the like, must be considerate of noise
at all times.
10. Management must ensure patrons leave the premises and street frontage promptly
after nightly closing time and do not mingle or otherwise cause noise nuisance to
residents on Bottlebrush Avenue.
11. The development must be undertaken in accordance with the recommendations of
the Acoustic Report prepared by ATP Consulting Engineers (Reference ATP150314-
NIA-02) dated 24 June 2015 and ATP’s addendum letters dated 9 October 2015 and
10 December 2015.
12. The 2.6m acoustic fence recommended by the approved Acoustic Report must be
erected within 3 months of this approval taking effect. The fence must meet the
construction standards required by the approved Acoustic Report.
13. Noise emissions from any new mechanical equipment associated with the
development shall comply with the following requirements:
13.1. Air-conditioning and Refrigeration
7am to 10pm: Background + 5dB(A)
10pm to 7am: Background + 3dB(A)
14. Written certification must be submitted from a suitably qualified person confirming
noise levels from any new mechanical equipment comply when measured at either
the residential boundary or outside the most exposed part of an affected building,
whichever is the closest to the equipment.
The assessment and certification is required immediately after installation of the
equipment and in a format approved by Council. All equipment should be operating
at the same time to test the overall noise level created.
Advice: It is highly recommended the person you engage to certify the installation is involved
prior to installation of any equipment so they can recommend where equipment is best
located. They can also advise about noise enclosures and make other suggestions to avoid
noise problems. It is a lot more costly to try and deal with noise problems after installation.
Landscaping
15. Dense native screening shrubs up to 3m in height must be established on the
Bottlebrush Avenue side of the new acoustic fence for its full length to visually screen
the fence.
Refuse
16.1. Refuse containers must be provided in accordance with the requirements of the
Environmental Protection (Interim Waste) Regulation 1996 and (Waste Management)
Regulation 2000, for the storage and collection of refuse.
Page 8 of 12
Section 9
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
3 WATERWAYS MONITORING IN THE NOOSA SHIRE
That Council note the report by the Environment Officer (Rivers and Coast) to the Planning
and Organisation Committee dated 2 February 2016 providing an overview of waterways
monitoring in the Noosa Shire.
4 PROPOSED AUDIT OF ADVERTISING SIGNAGE
That Council note the report by the Manager, Planning & Environment to the Planning &
Organisation Committee Meeting dated 2 February 2016 regarding a proposed audit of
advertising signage with the preferred approach being option 3 and with that option being
referred for consideration in the 2016/17 budget process.
5 CORPORATE SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2015/16
That Council note the report by the Director Corporate Services to the Planning &
Organisation Committee Meeting dated 2 February 2016 providing an update on operations
of the Corporate Services Department for the period 1 October 2015 to 31 December 2015.
6 2015-16 NATIONAL COMPETITION POLICY REFORM APPLICATION
That Council note the report by the Director Corporate Services to the General Planning
and Organisation Committee Meeting dated 2 February 2016 and
A. Apply the Full Cost Pricing reform option to the Waste Management business activity
for the 2015/16 financial year in accordance with section 44(1)(b) of the Local
Government Act 2009; and
B. Apply the Code of Competitive Conduct to the Holiday Parks business activity for the
2015/16 financial year in accordance with section 47 of the Local Government Act
2009.
7 WASTE MANAGEMENT BUSINESS ACTIVITY PUBLIC BENEFIT ASSESSMENT
That Council note the report by the Director Corporate Services to the Planning &
Organisation Committee Meeting dated 2 February 2016 and
A. Approve the draft Public Benefit Assessment report for the purpose of public
consultation; and
B. Note that a report will be presented to a future Council meeting on the preferred
business model.
8 JANUARY 2016 RATE LEVY
That Council note the report by the Manager Revenue Services to the Planning &
Organisation Committee Meeting dated 2 February 2016 providing an overview of the
January 2016 Rate Levy.
9 EXECUTIVE OFFICE DEPARTMENT UPDATE - 2ND QUARTER 2015/16
That Council note the report by the Executive Manager to the Planning & Organisation
Committee Meeting dated 2 February 2016 providing an update on operations of the
Executive Office for the period 1 October 2015 to 31 December 2015.
Page 9 of 12
Section 10
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
10 OPERATIONAL PLAN PROGRESS REPORT -2ND QUARTER 2015-16
That Council note the report by the Chief Executive Officer to the Planning & Organisation
Committee Meeting dated 2 February 2016 providing an update on progress with the
implementation of the Operational Plan to 31 December 2015 and details of Council’s Key
Performance Indicators.
11 LOCAL ECONOMIC PLAN IMPLEMENTATION PLAN
That Council note the report by the Senior Economic Development Officer to the Planning
& Organisation Committee Meeting dated 2 February 2016 and note the Noosa Shire Local
Economic Plan – Implementation Plan.
Recommendation
The Planning & Organisation Committee recommendations dated 2 February 2016 be adopted
except where dealt with or held over by separate resolution.
Page 10 of 12
Section 11
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
GENERAL COMMITTEE RECOMMENDATIONS
8 FEBRUARY 2016 - Crs Frank Wilkie (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Noel Playford, Tony Wellington
1 COMMUNITY GRANTS POLICY 2016/17
That Council note the report by the Community Development Coordinator to the General
Committee Meeting dated 8 February 2016 and
A. Adopt the updated Community Grants Policy provided at Attachment 1 to the Report;
B. Allocate unspent water and sewerage funds from 2015/2016 to pay outstanding water
bills from previous years and implement recommendations from recent hydrology
reports undertaken for eligible not for profit community organisations; and
C. Repeal the current Festive Season Event Grants Policy.
2 JANUARY 2016 YEAR TO DATE (YTD) COUNCIL FINANCIAL PERFORMANCE
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 8 February 2016 providing the January YTD financial performance report for
the 2015/16 financial year.
3 DECEMBER QUARTER BUDGET REVIEW
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 8 February 2016 and approve the requested changes to the budget for the
2015/16 financial year, as outlined in Attachments 1 and 2 to the Report.
Recommendation
The General Committee recommendations dated 8 February 2016 be adopted except where
dealt with or held over by separate resolution.
Page 11 of 12
Section 12
ORDINARY MEETING AGENDA 11 FEBRUARY 2016
6 ORDINARY MEETING REPORTS
Nil.
7 PETITIONS
8 CLOSED SESSION
9 NEXT MEETING
The next Ordinary Meeting will be held on 10 March 2016 at the Council Chambers,
9 Pelican Street, Tewantin commencing at 6pm.
10 MEETING CLOSURE
Page 12 of 12