2014-06-26 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                            26 JUNE 2014


Reference, General Committee Meeting, 23 June 2014:

“That Council note the report by the Property and Facilities Manager to the Planning &
Organisation Committee Meeting dated 17 June 2014 and note that a further report on the matter
will be presented to the Ordinary Meeting on 26 June 2014.”


Finance & Risk

The costs that will be incurred in the administration of these permits are accommodated in
Council’s operational budget (predominately as labour costs) within the Corporate Services
Department.

Commercial High Use Permits including the EOI process are a high profile part of Council’s land
management. The activity locations are highly desirable community land parcels which are
extremely well patronised by tourists and locals and the activities have the potential to conflict
with commercial businesses with higher overheads operating similar services. The decision not
to award permits due to respondent conduct which conflicts with the EOI Process Terms is an
important consideration for Council.

The risk of issuing a permit when Council is aware of a breach to the EOI process may risk
Council’s reputation and public image. Commercial High Use Permits are highly competitive and
subject to complaints, driven by existing permit holders and other competitors trying to enter the
market.

History shows that competitors have taken complaints to the CMC and Ombudsman for
investigation regarding the transparency and rigour of the permit process.

Consultation

External Consultation - Community & Stakeholder

Nil.

Internal Consultation

      Director Corporate Services
      Manager Community Facilities
      Procurement Officer
      Governance Project officer

Departments/Sections Consulted:

X      Community Services                         Planning & Infrastructure
       Disaster Management & Public Order         Building & Plumbing Services
       Waste & Environmental Health               DA Planning
       Community Facilities                       Strategic Land Use Planning
       Cultural Facilities                        Asset Design & Investigations
                                                  Asset Planning
                                                  Civil Operations
                                                  Environment

X      Executive Office                       X   Corporate Services
       Community Engagement                       Finance
       Customer Service                           ICT
       Executive Support                          Procurement & Fleet
       Governance                                 Property & Facilities
       Human Resources                            Revenue Services



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