2014-01-13 Item 6.3 Appendices 1-5

ORDINARY MEETING AGENDA   2 JANUARY 2014




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ORDINARY MEETING AGENDA                                                             2 JANUARY 2014

  COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY

  °     Access to a Fax and/or scanner at the Tewantin Office;
  .     Any other administrative necessities, which Council resolves, are necessary to meet the
        business of Council.
  Councillors are expected to comply with the same conditions of use, guidelines and processes for
  business and communication tools that apply to employees.

  6.9   Safety Equipment
  Council will provide to Councillor necessary safety equipment for use on official business as and
  when required.

  6.10 Vehicles
  6.10.1   Use of Council Provided Vehicles on Council Business
  Councillors will have access to a suitable Council vehicle for Council business if required. A
  Councillor wishing to use a Council vehicle for Council business must submit a request to the Chief
  Executive Officer at least two (2) days prior to use, except in exceptional circumstances as
  determined between the Councillor and Mayor or Chief Executive Officer. Access is subject to
  availability.
  This is for situations where a Councillor's own vehicle isn't immediately available and they have to
  travel on Council business over long distances.
  6.10.2   Private Use of Council Vehicles
  The use of Council vehicles for private use is only available in emergency situations and the cost of
  such usage shall be at the applicable ATO rate for the vehicle size.
  6.10.3   Fuel Costs
  All fuel used in a Council owned vehicle on official Council business will be provided or paid for by
  Council.

  6.11 Home Office and Telecommunication Needs -— Consumables, Mobile Phones and
        Tablets
  To enable Councillors to communicate effectively, Councillors will receive an allowance of $240
  per month to purchase communications devices and plans as well as printer consumables for their
  residences.

  6.12 Insurance Cover
  Councillors will be covered under relevant Council insurance policies while on Council business.
  Specifically, insurance cover will be provided for public liability, professional indemnity, Councillors
  liability and personal accident, and overseas travel.
  Council will pay the excess for injury claims made by a Councillor resulting from the conduct of
  official Council business and on any claim made under insurance cover.
  Council will cover costs incurred through injury, investigation, hearings or legal proceedings into
  the conduct of a Councillor, or arising out of, or in connection with the Councillors performance of
  his/her civic functions. When it has been found that the Councillor breached the provisions of the
  Local Government Act 2009, the Councillor will reimburse Council with all associated costs
  incurred by Council.

  Noosa Shire Council                                                                    Page 5 of 6

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