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Recommendations September 23 2008 Organisation Performance Committee
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RECOMMENDATIONS
ORGANISATION PERFORMANCE
COMMITTEE MEETING
Tuesday 23 September 2008
Commencing at 9.00 a.m.
Council Chambers, 9 Pelican Street, Tewantin
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Section 2
Organisation Performance Committee Recommendations 23 September 2008
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 DECLARATION OF OPENING 1
2 RECORD OF ATTENDANCE AND LEAVE OF ABSENCE 1
3 DECLARATION OF MATERIAL PERSONAL INTEREST 2
4 REPORTS 3
4.1 FINANCE AND CORPORATE SERVICES 3
4.1.1 FINANCIAL AND CAPITAL MANAGEMENT REPORTS 31 AUGUST 2008 3
4.1.2 ESTABLISHMENT OF BUSINESS SERVICES REVIEW PANEL 4
4.1.3 ELECTION EXPENSES 2008 5
4.1.4 BUDGET 2009/2010 PROCESS AND TIMETABLE 6
4.1.5 ACQUISITION OF LAND - FIRST AVENUE, MAROOCHYDORE 7
GOVERNANCE 8
4.2.1 STATUS OF TABLED PETITIONS 8
4.2.2 DEVELOPING THE SUNSHINE COAST COUNCIL BRAND 9
4.2.3 COMMUNITY CONFERENCE 10
4.2.4 APPOINTMENT OF NOOSA BIOSPHERE GOVERNANCE BOARD
DIRECTOR 11
5 CLOSED SESSION REPORTS 12
5.1.1 GRIFFITHS
COMPLAINT - STORMWATER AND RETAINING WALL 13
6 NEXT MEETING 14
7 MEETING CLOSURE 14
Page i
Section 3
Organisation Performance Committee Recommendations 23 September 2008
1 DECLARATION OF OPENING
The Chair declared the meeting open at 9.00 a.m.
2 RECORD OF ATTENDANCE AND LEAVE OF
ABSENCE
COMMITTEE MEMBERS
Councillor C Thompson (Chair) Division 4
Councillor R Abbot Mayor
Councillor T Dwyer Division 2
Councillor C Dickson Division 6
Councillor L Brennan Division 12
(Cr Abbot was not in attendance at the meeting during discussions on Items 4.2.3,
4.2.4 and 5.1.1).
APOLOGIES
Nil
ATTENDEES
Councillor E Hungerford Division 7
Councillor D Blumel Division 8
Councillor V Griffin Division 9
Councillor R Green Division 11
INTERIM EXECUTIVE TEAM
Mr A Rogers Regional Director Governance
Mr G Laverty Regional Director Finance and Corporate Services
Mr A Ryan Regional Director Assets and Infrastructure
COUNCIL OFFICERS
Mr S Hoffmann Director Financial Operations
Mr P Brockwell Manager Property Strategic Property Branch
Ms K Driver Regional Manager Strategy and Policy
Ms D Woodhouse Regional Manager Community Relations
Mr P Jephcott Acting Team Leader Development Response and
System Support
Mr B Roberge Development Officer Development Response and
System Support
Ms C Minahan Administration Support Officer Council and Meeting
Services
Page 1
Section 4
Organisation Performance Committee Recommendations 23 September 2008
3 DECLARATION OF MATERIAL PERSONAL
INTEREST
Pursuant to Section 244 of The Local Government Act 1993, no Declarations of
Material Personal Interest were made during this Meeting.
Page 2
Section 5
Organisation Performance Committee Recommendations 23 September 2008
4 REPORTS
4.1 FINANCE AND CORPORATE SERVICES
4.1.1 FINANCIAL AND CAPITAL MANAGEMENT REPORTS 31 AUGUST 2008
File No: 1-6517
Author: Manager, Budgeting & Management Accounting, David Lewis
Attachments: Attachment 1 – Financial and Capital Management Reports
31 August 2008
(Attachment 1 provided under separate cover)
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council receive and note Financial Management Reports to 31 August 2008.
Item 4.1.1 recommended to the Ordinary Meeting to be held on Thursday, 2 October
2008.
Page 3
Section 6
Organisation Performance Committee Recommendations 23 September 2008
4.1.2 ESTABLISHMENT OF BUSINESS SERVICES REVIEW PANEL
File No: FileNet
Author: Director Financial Operations, Stephen Hoffmann
Attachments: Attachment 1 - Draft Charter
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council:
(a) establish a “Business Services Review Panel”;
(b) adopt the Charter as set out in Attachment 1 to this report;
(c) nominate the Councillor members of the Panel; and
(d) authorise the Chief Executive Officer to nominate appropriate Council officers to be
members of the Panel.
Item 4.1.2 referred to the General Committee Meeting to be held on Monday, 29
September 2008, due to the significance of the issue.
Page 4
Section 7
Organisation Performance Committee Recommendations 23 September 2008
4.1.3 ELECTION EXPENSES 2008
File No: Filenet
Author: Regional Director Finance and Corporate Services,
Greg Laverty
Attachments: Attachment 1 - Letter from Department of Local Government,
Sport and Recreation
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council authorise payment of an amount of $759,708 immediately with the balance of
$236,943 to be submitted by 30 June 31 December, 2008 2010. pending Council approval of
additional funds during the next budget review.
Item 4.1.3 recommended to the Ordinary Meeting to be held on Thursday, 2 October
2008.
Page 5
Section 8
Organisation Performance Committee Recommendations 23 September 2008
4.1.4 BUDGET 2009/2010 PROCESS AND TIMETABLE
File No: Filenet
Author: Director Financial Operations, Stephen Hoffmann
Attachments: Attachment 1 - Indicative Timeframe for 2009/2010 Budget
Summary of Feedback from 2008/2009 Budget Process
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council note the information contained in this report, the budget timetable and process
for development of the 2009/2010 Budget.
Item 4.1.4 referred to the General Committee Meeting to be held on Monday, 29
September 2008, to allow all Councillors to consider.
Page 6
Section 9
Organisation Performance Committee Recommendations 23 September 2008
4.1.5 ACQUISITION OF LAND - FIRST AVENUE, MAROOCHYDORE
File No: 1-20210
Author: Manager Property, Strategic Property Branch, Paul Brockwell
Attachments: Attachment 1 – Detailed Boundary Diagram
Attachment 2 – 4-6 First Avenue
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council:
(a) proceed under the Acquisition of Land Act 1967 to acquire an area of 165 m2 from
the First Avenue, Maroochydore frontage of Lot 1 M56758 for road purposes; and
(b) delegate authority to the Chief Executive Officer to execute an agreement to give
effect to the acquisition of land and settlement of compensation as outlined in the
report. by agreement and settlement of compensation.
Item 4.1.5 recommended to the Ordinary Meeting to be held on Thursday, 2 October
2008.
Page 7
Section 10
Organisation Performance Committee Recommendations 23 September 2008
GOVERNANCE
4.2.1 STATUS OF TABLED PETITIONS
File No: InfoXpert
Author: Project Officer, Shelley Squires
Attachments: Attachment 1 - Matrix of tabled petitions and their current status
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council:
(a) notes the current status of action on the petitions received by Council during the
period 23 April 2008 to 3 July 2008 as outlined on Attachment 1 to this report; and
(b) notes that the Chief Executive Officer has arranged for a standard
procedure/workflow process for dealing with Petitions to be developed and
implemented within the organisation.
Item 4.2.1 recommended to the Ordinary Meeting to be held on Thursday, 2 October
2008.
Page 8
Section 11
Organisation Performance Committee Recommendations 23 September 2008
4.2.2 DEVELOPING THE SUNSHINE COAST COUNCIL BRAND
File No: FileNet
Author: Regional Manager Community Relations, Debbie Woodhouse
Attachment: Attachment 1 - Alternate Council Brands
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council:
(a) seek external expressions of interest for the design of a new brand for the Sunshine
Coast Regional Council;
(b) require such expressions of interest to specifically include a high degree of
Councillors, community and staff involvement in the development of the brand as
detailed in Option 4 of this report;
(c) request staff to bring back a further report that makes recommendations regarding
implementation of the new brand including:
(i) timing for the launch;
(ii) whether or not the word ‘regional’ is to be used in the Council’s name; and
(iii) how business units should be branded.
Item 4.2.2 referred to the General Committee Meeting to be held on Monday, 29
September 2008, to allow all Councillors to consider.
Page 9
Section 12
Organisation Performance Committee Recommendations 23 September 2008
4.2.3 COMMUNITY CONFERENCE
File No: InfoVision – 07/11/008
Author: Manager, Corporate Development , Michael Jacobson
Attachments: Attachment 1 – Process Chart – Developing the Corporate Plan
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council :
(a) note the proposal to hold a Community Conference on 20 and 21 November 2008
and the process for involving people in the Community Conference; and
(b) agree to the formation of an assessment team to select people to attend the
conference, involving the following Councillors:
• Mayor Bob Abbot
• Cr Dwyer (Portfolio - Corporate Planning & Performance)
• Cr Dickson (Portfolio Community Engagement & Governance)
• Cr Green (Portfolio Statutory & Regional Planning)
• Cr McKay (Portfolio Community Policy and Planning)
Item 4.2.3 recommended to the Ordinary Meeting to be held on Thursday, 2 October
2008.
Page 10
Section 13
Organisation Performance Committee Recommendations 23 September 2008
4.2.4 APPOINTMENT OF NOOSA BIOSPHERE GOVERNANCE BOARD DIRECTOR
File No: Subject: Noosa Biosphere Company
Author: Manager Environmental Services (North), Ben McMullen
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council endorse Anne Lawrence as the Noosa Biosphere Economic Board’s
representative (Category 2 Director) on the Noosa Biosphere Governance Board.
Item 4.2.4 recommended to the Ordinary Meeting to be held on Thursday, 2 October
2008.
Page 11
Section 14
Organisation Performance Committee Recommendations 23 September 2008
5 CLOSED SESSION REPORTS
CLOSURE OF THE MEETING TO THE PUBLIC
Moved by: Councillor Thompson
Seconded by: Councillor Brennan
That the meeting be closed to the public in accordance with Section 463(1) (h) of the Local
Government Act 1993, in order to discuss the following item:
Item 5.1.1 Griffiths Complaint – Stormwater and Retaining Wall
Carried.
REOPENING OF THE MEETING TO THE PUBLIC
Moved by: Councillor Brennan
Seconded by: Councillor Dwyer
That the meeting be reopened to the public.
Carried.
(Item 5.1.1 was dealt with at this stage)
Page 12
Section 15
Organisation Performance Committee Recommendations 23 September 2008
5.1.1 GRIFFITHS COMPLAINT -
STORMWATER AND RETAINING WALL
File No: CM043
Author: Regional Manager Strategy and Policy, Kim Driver
ORGANISATION PERFORMANCE COMMITTEE RECOMMENDATION
That Council:
(a) advise the complainants that it is satisfied that their complaints have been adequately
investigated and appropriately actioned by Council; and
(b) provide the complainants with advice on the next course of action available (i.e.
lodgement of a complaint with an external complaint entity such as the Queensland
Ombudsman or the courts); and
(c) that the issue of natural ground level be referred to the Regional Strategy and
Planning Department for consideration and drafting in the new Sunshine Coast
Regional Council Planning Scheme.
Item 5.1.1 recommended to the Ordinary Meeting to be held on Thursday, 2 October
2008.
(This item was discussed whilst the meeting was closed to the public pursuant to
Section 463(1) (h) of the Local Government Act 1993).
Page 13
Section 16
Organisation Performance Committee Recommendations 23 September 2008
6 NEXT MEETING
The next meeting of the Organisation Performance Committee Meeting will be held on
Tuesday, 14 October 2008, in the Beerwah Room, 1 Omrah Avenue, Caloundra.
7 MEETING CLOSURE
The meeting closed at 11.15 a.m.
Page 14