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AGENDA
General Committee
Meeting
Tuesday, 18 April 2017
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Noosa Shire – different by nature”
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Full text of the other 58 sections
Section 2
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE 2
1 SUBMISSION TO PROPOSAL BY ECO CAMP PTY LTD TO RECLASSIFY FISH
HABITAT AREA AT ELANDA POINT
(Planning & Environment Committee Agenda,11 April 2017, Item 2, Page 14)
Reason for referral – Requested by Cr Jackson due to significance of issue
2 OPW16/0189 - DEVELOPMENT APPLICATION FOR OPERATIONAL WORKS
PRESCRIBED TIDAL WORKS - EXTENSION TO AN EXISTING DECK 290 GYMPIE
TERRACE NOOSAVILLE
(Planning & Environment Committee Agenda,11 April 2017, Item 6, Page 45)
Reason for referral – Requested by Cr Jackson due to significance of issue
3 MCU16/0075 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE OF
PREMISES - DETACHED HOUSE (19) AT 90 BEACH ROAD, NOOSA NORTH SHORE
(Planning & Environment Committee Agenda,11 April 2017, Item 8, Page 72)
Reason for referral – Requested by Cr Jackson due to significance of issue
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE 2
4 NOOSA WATERFRONT RESTAURANT REQUEST FOR APPROVAL OF EVENTS IN
ADJACENT RECREATION PARK RESERVE
(Services and OrganisationCommittee Agenda,11 April 2017, Item 4 , Page 38)
Reason for referral – Requested by Cr Jackson due to the significance of the issue.
REPORTS DIRECT TO GENERAL COMMITTEE 3
5 FUTURE USES AND MANAGEMENT ARRANGEMENTS FOR THE COOROY
MEMORIAL HALL 3
6 FEBRUARY BUDGET REVIEW 2016/17 22
7 FINANCIAL PERFORMANCE REPORT - MARCH 2017 39
8 OPERATIONAL PLAN PROGRESS REPORT - 3RD QUARTER 2016-17 47
CLOSED SESSION -
Page 2 of 59
Section 3
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
REPORTS DIRECT TO GENERAL COMMITTEE
5 FUTURE USES AND MANAGEMENT ARRANGEMENTS FOR THE COOROY
MEMORIAL HALL
DOCUMENT INFORM AT ION
Author Director Community Services, Alan (Fox) Rogers
Community Services Department
Index ECM/Subject/ 69.02 Community Services Section
Attachments 1. Report on proposed maintenance and upgrades works prepared by
the Cooroy Memorial Hall Association
2. A programme for maintenance and upgrades works at the Cooroy
Memorial Hall prepared by the Cooroy Memorial Hall Association 10
April 2017
3. A draft business plan for the future operations of the Cooroy
Memorial Hall prepared by the Cooroy Memorial Hall Association (60
page report provided separately to this agenda)
4. Cooroy Memorial Hall Association Certificate of Incorporation
5. Future Use and Management of the Cooroy Memorial Hall – Report
on the outcomes of Noosa Council’s consultation with the local
community
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Community Services to the General Committee
Meeting dated 18 April 2017 and agree to:
A. Enter into an agreement to lease the Cooroy Memorial Hall to the Cooroy Memorial Hall
Association Inc (the CMHA) for the purpose of the Association undertaking the schedule of
maintenance and upgrade works as per Attachment 1;
B. Enter into a five year lease (with the terms and conditions of the lease being similar to other
community hall lease arrangements) for the CMHA to manage and operate the Cooroy
Memorial Hall, subject to the CMHA satisfactorily completing the schedule of maintenance
and upgrade works as per Attachment 1and producing a final business plan; and
C. Allocate up to $192,000 from Heritage Levy funds towards the Cooroy Hall maintenance
and upgrade works on the proviso that the CMHA match these funds dollar for dollar either
in cash or via grants, donations of goods or the provision of in kind services.
REPORT
Background
At the Ordinary Meeting dated 20 October 2016, Council agreed to accept trusteeship of the
Deed of Grant in Trust (DOGIT) for Lot 1 on Crown Plan C56038 on which sits the Cooroy
Memorial Hall and the Cooroy RSL Services and Citizens Memorial Club.
Page 3 of 59
Section 4
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
In resolving to accept the trusteeship, Council also requested that further consultation be
undertaken with the Cooroy community and the Department of Mines and Natural Resources
about possible future uses and management of the Cooroy Memorial Hall and that a report be
brought back to Council. Since that date the following actions have been undertaken.
Community Consultation
A public meeting to discuss the future of the Cooroy Memorial Hall was held on Saturday 26
November 2016.
Over 120 community members attended this meeting where they to listened to a presentation on
the status of the Hall and discussed the following concerns with Councillors and Council Officers.
future-uses for the Hall;
the local community’s ability to contribute to the repair, maintenance and manage the Hall;
the possibility of replacing the Hall with a memorial or recreational park.
The clear message from those members of the community who attended the meeting was that
the community want the Hall retained as a memorial building, with the potential future uses of the
Hall to include community events and exhibitions, dance classes, weddings and possibly even
markets.
At the meeting there was also a stated energy and enthusiasm from the community to contribute
to the renovation of the Hall.
There was little support for the possibility of replacing the Hall with a memorial or recreational
park.
Following the Public Meeting, information was posted and further community comment sought on
the Your Say Noosa site.
A full report on the outcomes of the community consultation is found in Attachment 5.
Transfer of the DOGIT
On 13 December the Department of Natural Resources and Mines transferred the DOGIT for Lot
1 on Crown Plan C56038 to Council (Title No 158775214, Dealing No 717710498).
This transfer formalised Council’s responsibility as Trustee for the Hall. Subsequently the
Property and Facilities Manager has insured the Hall and has held discussions with the RSL
regarding tenure over the RSL Club building.
Discussions with the Department over a land swap to solve the land tenure and building
encroachment issues are currently underway.
Establishment of the Cooroy Memorial Hall Association
Approximately 50 members of the Cooroy community met on 4 January 2017 at the Cooroy
Library and agreed to form the Cooroy Memorial Hall Association Inc (CMHA).
The CMHA’s application for incorporation was approved on the 24 January 2017 by the Office of
Fair Trading (Refer Attachment 4). The Association consists of an executive committee and two
sub committees - a building sub-committee and a hall promotion and marketing sub-committee.
Page 4 of 59
Section 5
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Development of a proposed maintenance and upgrade programme of works
On 10 January 2017 the CMHA building sub-committee which comprises an architect, a
structural engineer and a registered builder met with the Director of Community Services to
discuss developing a partnership with Council to repair the building.
At this meeting the Director of Community Services stated that the repairs recommended in the
Independent Building Services (IBS) as being either critical or being required before occupation
were non-negotiable and would need to be completed prior to the Memorial Hall being reopened.
The CMHA building sub-committee agreed to this condition. Discussions then turned to how the
repairs might be funded with both parties agreeing in principle that Council and the local
community should contribute to the renovations.
Following this initial meeting the CMHA building sub-committee has undertaken a number of
inspections of the Hall to ascertain the condition of the building and developed a works
programme to undertake maintenance and upgrade works.
A draft of this programme was presented to the Director of Community Services at a meeting on
16 March 2017 and then revised based on these discussions before being submitted by the
CMHA on 23 March.
This program was then forwarded to Council’s Senior Project Manager for a high level peer
review. This review identified that issues of fire safety and building certification had not been
addressed.
The CMHA has since addressed these two issues and presented a final Programme of Works to
the Director of Community Services on 10 April (refer Attachment 2).
A considerable amount of work and thought has gone into the development of this works
programme. It includes not only all essential maintenance works identified in the IBS report, but
an upgrade to the kitchen and toilets, a remodelled entry from Maple St and interior and exterior
painting.
The proposed upgrade works have been identified by the CMHA as being vital to enhance the
experience of future Hall users and help the Association achieve the goals of their draft business
plan. Furthermore, these works go a long way to addressing one of the key items raised in the
community consultation that in order for the Hall to reach its full potential then the experience of
both hirers and users needed to be enhanced.
The CMHA proposes to deliver the proposed works by engaging a Registered Builder as the
Principal Contractor & Project Manager. The Principal Contractor will effect Contractors
Insurance & Public Liability Insurance for the project, while the Association will effect Volunteer
Insurance to cover volunteer workers not otherwise covered. Sub-Contractors engaged by the
Principal Contractor will be self-insured.
With regard to the estimates of costs, the labour, plant and materials for all work has been
estimated at current market rates, regardless of whether it will be paid for with cash or received
as donated/in-kind support.
At this stage of the project it is difficult to accurately assess the amount of donated
materials/volunteer labour support that will be received, except to say that the detailed estimates
indicate approximately 50% labour content and a number of fit out items which are estimated to
be 40% of the total project cost.
Page 5 of 59
Section 6
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Development of a draft business plan
As well as developing the Programme of Works, the CMHA has been discussing and refining a
draft business plan for the future operations of the Cooroy Memorial Hall with the Libraries and
Galleries Manager (refer Attachment 3). The business plan will be finalised over the building
phase of the project.
Proposed tenure arrangements with the CMHA
Based on the CMHA’s incorporation and their submission of a project plan for repairs to the Hall
and a draft business plan for the future operations of the Hall it is recommended that Council
enter into an agreement to lease the Cooroy Memorial Hall with the CMHA for the purpose of
undertaking the schedule of maintenance and upgrade works as per Attachment 1.
Subject to the CMHA satisfactorily completing the maintenance and upgrade works Council can
then enter into a five year lease for the CMHA to manage and operate the Cooroy Memorial Hall.
The terms and conditions of the lease being similar to other community hall lease arrangements.
Previous Council Consideration
Ordinary Meeting 20 October 2016, Item 6, Page 9
That Council note the report by the Director Community Services to the General Committee
Meeting dated 17 October 2016 and:
A. Agree to accept trusteeship of the Deed of Grant in Trust (DOGIT) for Lot 1 on Crown Plan
C56038 on which sits the Cooroy Memorial Hall (the Hall) and the Cooroy RSL Services
and Citizens Memorial Club;
B. Request the CEO to undertake consultation with the Cooroy community and the
Department of Mines and Natural Resources about possible future uses and management
of the Cooroy Memorial Hall and then report back to Council;
C. Have this consultation identify:
1. a clear use or purpose for the land on which the Hall is located;
2. the local community’s ability to contribute to the repair, maintenance and
management of the Hall;
3. potential adaptive re-uses for the Hall;
4. the possibility of replacing the Hall with a memorial or recreational park;
5. the financial implications and risks of each of these options;
6. potential funding options for the chosen course of action.
D. Authorise the CEO to enter into negotiations for a thirty year lease to the Cooroy RSL
Services and Citizens Memorial Club Inc. over part of Lot 1 on Crown Plan C56038 to
enable the Cooroy RSL to continue its current operations.
Finance & Risk
2016/17 budget
No funds have been allocated in Council’s 2016/17 budget for repairs and maintenance of the
Cooroy Memorial Hall.
Page 6 of 59
Section 7
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Estimated cost of repairs
The Independent Building Inspections report estimated that the cost for Council to undertake the
necessary maintenance works to safely reopen the Hall at between $300,000 to $400,000 and up
to $1million to bring it up to a high standard of repair.
Council staff believe that the best value for money in restoring the Cooroy Memorial Hall will be
obtained if these works are undertaken in partnership with the CMHA as the CMHA building sub-
committee, which comprises an architect, a structural engineer and two builders, has the
necessary expertise to oversee the works.
The CMHA building sub committee’s estimate to repair the building is $384,000 (refer
Attachments 1 & 2).
Peer assessment of CMHA scope of works
At the Director of Corporate Services request, Council’s Project Manager Infrastructure and
Planning undertook a high level peer review of the CMHA’s 23 March 2017 programme of works.
His findings were that while the CMHA were well progressed in their workings they had not
obtained certifiers advice on scope and building approval requirements or made any allowance
for works required to meet fire regulations.
As a result of this review the CMHA sub-committee has consulted with a building certifier
regarding the works required to meet fire regulations and ascertained a fee for the certifier to sign
off on these works once they have been undertaken. These two additional items added $14,000
to the 23 March cost estimate (refer Attachment 2).
Proposed Funding Model
Previous discussions with the CMHA have resulted in an agreement in principle that Council and
the local community should contribute equally to the renovations.
In order to achieve this and recognise the work of skilled and professional volunteers on the
project it is proposed that Council match dollar for dollar any cash raised or donations of goods or
in kind services provided by the Association.
Council funding for the renovation works is recommended to be capped at $192,000 and
allocated from the Heritage Levy.
Heritage Levy
Under the Heritage Levy policy, levy monies can be used for the maintenance and preservation
of Council owned built heritage assets.
The closing balance of the Heritage Levy Reserve as at 30 June 2016 was $487,143.
Commitments for expenditure from the Heritage Levy for the current year include:
Noosa Museum Strategic Plan $20,000
Heritage Walk Maintenance $11,600
Mill Place Boiler House Restoration $180,000
Museum Roof Repairs $20,000
Corporate overheads $8,029
Page 7 of 59
Section 8
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
It is anticipated that at BR3 the following additional projects will be funded from the Heritage
Levy:
Additional works to finalise building works on Tait Duke Cottage $55,000
Funding for the 50th year anniversary of the Naming of the Sunshine Coast exhibition
$10,000
Repairs to the Pomona Hall between $120,000 and $150,000
This leaves a projected levy reserve balance of between $363,513 and $333,513 at the end of
the 2016/17 financial year.
It is recommended that $192,000 be allocated for repairs to the Cooroy Memorial Hall from the
Heritage Levy with an initial payment to the CMHA of $40,000 upon signing of the agreement to
lease and then future payments (equivalent to half the value of works completed) being on
receipt of a monthly invoice.
Risk Management
As it is proposed that the CMHA manage the maintenance and restoration work on the Cooroy
Memorial Hall there is a risk that these works will not be undertaken or finished to an appropriate
standard.
These risks will be mitigated in the following ways:
1. Council agrees upfront with the Association a program of works and project plan (refer
Attachment 2);
2. Council requires the Association to engage a registered builder to undertake the works and
act as the Principal Contractor on site;
3. Council’s Project Manager Infrastructure and Planning will meet monthly with the CMHA
Building sub committee to review works for compliance with approvals, quality, scope,
costs and time and report back to the Community and Corporate Services Capital Works
PCG on the project’s progress;
4. The completed works will be signed off by a suitably qualified third party such as a building
certifier;
5. Council does not allow the Association to open the building until the agreed program of
works is completed and the building certified.
Clauses to the above effect will be included in the agreement to lease.
Consultation
External Consultation - Community & Stakeholder
Attendees at the public meeting on the 26 November 2016
Your Say Noosa
Key community stakeholders and individuals
Members of the Cooroy Memorial Hall Association
Heritage Levy Advisory Committee
Page 8 of 59
Section 9
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Internal Consultation
Director Corporate Services
Finance Services Manager
Libraries and Gallery Manager
Property and Facilities Manager
Infrastructure Planning and Design Manager
Community Development Manager
Property Advisor
Project Manager Infrastructure and Planning
Facilities Officer
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support x Community Development ICT
x Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement X Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance x Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 9 of 59
Section 10
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
ATTACHMENT 1
COOROY MEMORIAL HALL
REPORT ON BUILDING – PROPOSED MAINTENANCE AND UPGRADE-
by Cooroy Memorial Hall Association Inc., April 2017.
1. BACKGROUND
This building report has been prepared by the Association to be submitted to Noosa
Shire Council (Hall Trustees), as part of an application for the Association to be granted
management rights to the hall.
Council has indicated to the Association that their application needs to include a building
report outlining the proposed actions and expenditure required to rectify urgent
maintenance issues, and carry out desirable upgrades to various hall facilities.
2. PROJECT LOGISTICS
The Association proposes to deliver the project by engaging a Registered Builder as the
Principal Contractor & Project Manager. The Principle Contractor will effect Contractors
Insurance & Public Liability Insurance for the project, while the Association will effect
Volunteer Insurance to cover volunteer workers not otherwise covered. Sub-Contractors
engaged by the Principle Contractor will be self insured.
With regard to the estimates of costs, the labour, plant and materials for all work has
been estimated at current market rates, regardless of whether paid for with cash or
received as donated/in-kind support. It is impossible at this stage of the project to
accurately assess the amount of donated materials/volunteer labour support that will be
received, except to say that the detailed estimates indicate approximately 50% labour
content – some trade skills will have to be paid for, but probably 40% will be builder’s
labourer work and will be unpaid volunteer/in-kind support.
3. HALL MAINTENANCE
The hall maintenance required to be carried out was identified in inspections and detailed
in the report by Independent Building Inspections (IBI Report 2016). This report allocated
various priorities to the maintenance issues and a copy is attached to this report as
Appendix 3.
The Association and its advisors including a Registered Builder, have carried out further
inspections of the hall and prepared budget estimates to undertake all maintenance
identified in the IBI Report. The estimated cost of this work is approximately $148,000;
excluding upgrades to facilities, and some maintenance which would be obviated by
upgrades.
4. HALL UPGRADES
Discussions between Council and the Association produced an awareness of the
desirability of upgrading various facilities to meet modern expectations and current
regulations. Consequently, plans have been prepared outlining proposed upgrades to
kitchen, toilets and hall entries. These upgrades have resulted in reduction in the size of
the bar area to extend the disabled toilet; but the reduced bar still provides a serviceable
facility in the same location at minimal cost (approximately $3,000 to modify
servery/entry door).
Page 10 of 59
Section 11
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
A building certifier has also been engaged and carried out a hall inspection. His
recommendations for upgrades for fire safety, including main entry modification and fire
hose reel installation, totalling $14,000, have been included in the estimates.
Proposed upgrade plans are attached as Appendix 2 and estimated costs for the various
upgrades totalling $216,000.
COST PLAN
Kitchen $55,000 App. 2.1
Toilets (including bar modification) $82,000 App. 2.2
Entries $34,000 App. 2.3
(including fire safety upgrades)
Painting (Exterior & Hall Interior) $45,000 -
Further details of the cost estimates are contained in the attached Appendix 1.
5. BUILDING MAINTENANCE/UPGRADE PROGRAMME
A Building Maintenance/ Upgrade Programme has been prepared providing a summary
of the various building activities and budget expenditures to deliver the project objectives.
The maintenance and upgrades have been cost estimated in detail and the estimates
summarised in the Programme attached as Appendix 1.
The activities scheduled in the Programme relating to maintenance issues raised in the
IBI Report are scheduled under “BUILDING REPORT”, Activity Nos. 1.1-1.7.
The IBI Report App. 3 has been annotated with the Programme Activity number which
corresponds to the relevant maintenance item.
CONCLUSIONS
The Association is proposing to undertake the following work on the hall: -
Maintenance work estimated to cost $148,000
Upgrade work to kitchen, toilets and entries estimated to cost $216,000
Total estimated project cost $384,000, including $20,000 Contingencies/
Overheads with a project completion time of 6 months
Approximate value of in-kind support estimated to be 40% of project cost
($154,00), hence Council support/Grants required to the value of
approximately $230,000
APPENDICES –
App. 1 Building Maintenance/Upgrade Programme
App. 2.1 – 2.3 Upgrade Plans
App. 3 Independent Building Inspections Report
Page 11 of 59
Section 12
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 2
Page 12 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 2
Cooroy Memorial Hall Date: 12 April 2017
Building Maintenance/Upgrade Programme
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Including estimated:
In-kind support $154,000
Cash outlay $230,000 Prepared by Cooroy Memorial Hall Association Inc. April 2017
Page 12 of 59Section 13
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 4
Page 13 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 4
QUEENSLAND
Associations Incorporation Act 1981
Section 15
Form 15
——— Incorporation Number: IA56629
Certificate of Incorporation
This is to certify that
COOROY MEMORIAL HALL ASSOCIATION
INC.
is, on and from the twenty-fourth day of January 2017
incorporated under the Associations Incorporation Act 1981.
Dated this twenty-fourth day of January 2017
bee THIS 13 # TRE COPY OF
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Delegate of Director-General Have SICHTEO
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Page 13 of 59Section 14
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 5
Page 14 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
_ Attachment 5
Bee MENOCOT COLON GIN <= Comes
ie aa -—
Future use and
management of the
Cooroy Memorial Hall
Report on the outcomes of Noosa Council’s
consultation with the local community
Author:
Alan (Fox) Rogers, Director Community Services
8 February 2017
Page 14 of 59Section 15
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 15 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Table of Contents
Page 1
Page 15 of 59Section 16
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 16 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
1. Background
On the 20" October 2016 Council agreed to accept trusteeship of the Deed of Grant in Trust (DOGIT)
for Lot 1 on Crown Plan C56038 on which the Cooroy Memorial Hall (the Hall) and the Cooroy RSL
Services and Citizens Memorial Club are built.
In resolving to accept the trusteeship Council also requested that staff undertake further consultation
with the Cooroy community and the Department of Mines and Natural Resources about possible
future uses and management of the Cooroy Memorial Hall and then report back to Council.
2. Transfer of the DOGIT
On 13 December the Department of Natural Resources and Mines transferred the DOGIT for Lot 1
on Crown Plan C56038 to Council (Tile No 158775214, Dealing No 717710498). This transfer
formalised Council’s responsibility as Trustee for the Hall.
Subsequently Council’s Property and Facilities Manager has insured the Hall, received the keys to
the Hall and taken over functional control of the building. Council has commenced discussions with
the Cooroy RSL regarding tenure over the RSL Club building.
Discussions with the Department over a land swap to solve the land tenure and building
encroachment issues are ongoing.
3. Community Engagement
Between November 1 and January 31 2017 staff have carried out the following community
engagement activities.
3.1. Public Meeting
A public meeting to discuss the future of the Cooroy Memorial Hall was held on Saturday 26
November 2016.
Over 120 people attended this meeting where they to listened to a presentation by Council on the
status of the Hall and discussed:
e potential future uses for the Hall;
e the local community’s ability to contribute to the repair, maintenance and management of the
Hall; and
e the possibility of replacing the Hall with a memorial or recreational park.
The clear message from those members of the community attending the meeting was that they
wanted the Hall retained as a memorial building. Potential future uses for the Hall included
community events and exhibitions, dance classes, weddings and possibly even markets.
There was also energy and enthusiasm from those present to contribute to the renovation of the
Hall.
On the other hand, there was little support expressed at the meeting for the possibility of replacing
the Hall with a memorial or recreational park.
Page 2
Page 16 of 59Section 17
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 17 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
3.2 Your Say Noosa
Following the public meeting Council established a Cooroy Memorial Hall YourSayNoosa website to
allow discussion to continue in an online forum. The site included a range of background documents
and the information presented at the Public Meeting.
Between 28 November and 31 January there were 608 visits to the site, 196 of these visitors actively
engaged in the site and over 100 documents were downloaded. Of particular interest was the
Independent Building Inspections report.
A number of written comments were received on the community forum component of the Your Say
Noosa site.
These comments include
A community's history should be preserved as much as is possible and practicable. The hall’s
long history and long standing connection with large parts of the community going back
generations contributes to what gives our town a sense of pride and continuity to longstanding
families and a sense of continuity and stability to new families. Residents can be proud of their
town when they can point out to visitors its history.
| think many of the past users will return to the hall if the hire rates are reasonable. | remember
the swearing in of the councillors as a very memorable event, and the hall was perfect for the
occasion. Some events certainly do just feel right there.
If grants or other ways of paying for the repairs e.g. something like the restoration of the Tait
house, arent available, | would like to see the repairs paid for by a one off levy, or a small annual
levy for a specified number of years for people who cannot afford a larger one off amount.
Reason for this is that Cooroy residents and Cooroy’s outlying suburbs, (Lake Macdonald, Black
Mountain etc) have helped to maintain the other halls in the shire from general rates since the
council took them over.
The wonderful old hall will always be a 'beggar' if it relies solely upon local government handouts
and public support. Generous and caring local residents have thrown their weight behind efforts
to save the hall and that patronage, can only be applauded. However, the hall will continue to
deteriorate unless a viable and continuing commercial revenue stream can be developed to
ensure a secure future and a wholesale refurbishment of the facility to meet modern needs and
usages.
| am against having commercial enterprise at the front of the building. That would completely
change the character of the building.
| think the Hall would make a beautiful, romantic venue for weddings and other functions
3.3. Further Consultation
After the November public meeting, Council commenced a more focused round of consultation.
Officers extended an offer to community members to meet with Council representatives to discuss
ideas and concerns. This included a range of meeting formats from discussions with individuals to
small groups.
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
In addition, a number of individuals contacted Council’s Libraries and Galleries Manager saying that
they wanted to meet with Council Officers to discuss how they could help save the Hall. On
December 21 the Director of Community Services and the Libraries and Gallery Manager met with
over 30 interested individuals to discuss the future of the Hall. At this meeting the concept of forming
an Incorporated Association to work in partnership with Council to restore, manage and operate the
hall was muted.
3.4 Letters and written submissions
Following the public meeting there was a number of letters to the local community newspapers about
the Hall and Council also received a handful of letters and submissions on the subject.
The sentiments expressed in these letters were generally of the opinion that the Hall was an
important part of Cooroy’s history which needed to be preserved, but that due to it being somewhat
neglected over the past few decades it needed a facelift and an upgrade to the kitchens and the
amenities.
Council received eleven written submissions which were generally more comprehensive than the
online discussion. Some of the submission content included:
| believe our sense of community is supported in part by the built environment that surrounds
us. In many ways it reflects our past values and endeavours and provides us with a platform
for appreciating who we are and what is important to guide our future as a community. Every
Significant historical building that is destroyed or allowed to deteriorate beyond repair, is an
attack on the past and diminishes us both as individuals and as a community, now and into the
future. The Cooroy Memorial Hall and School of Arts risks being one such building. We should
not let that happen.
If the hall was well maintained and more appealing in its inside appearance, the rents kept within
the means of the community who use it and a friendly management that is easy to get along
with, easy to obtain keys and flexible to suit the tenants within reason, | think it's future could be
quite grand and well supported.
| am of the belief there will be some willing volunteers including tradies that can help keep the
costs down. However, | believe we need Council expertise in organizing etc.
Some of these written submissions were also concerned about the cost of refurbishing the hall, for
example:
We oppose using a million dollars of ratepayers’ money to do this work knowing full well that
constant maintenance is going to be required to keep this old building up to standard. Very often
emotions get in the way of reality and | know that the hall was erected to commemorate the
returned soldiers of WW1, but a memorial garden on the site as proposed by others | am sure
would be appreciated
4. Establishment of the Cooroy Memorial
Hall Association
Approximately 50 members of the Cooroy community met on January 4 2017 at the Cooroy library
and agreed to form the Cooroy Memorial Hall Association (CMHA).
The Association is to consist of an executive committee and two sub committees - a building sub-
committee and a hall promotion and marketing sub-committee. Subsequent to the January 4 meeting
Page 4
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 19 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
the CMHA has submitted an application for incorporation to the Office of Fair Trading which has
been approved.
On January 10 members of the CMHA building sub-committee met with the Director of Community
Services to discuss how they might go about assessing the condition of the building with a view to
developing a project plan to undertake the necessary repairs to open the building asap.
Following this meeting on January 11°" the CHMA building sub-committee undertook an inspection
of the Hall to ascertain the condition of the building for themselves.
After this inspection the building sub-committee has agreed with Council that the repairs proposed
by Independent Building Services are necessary, and that the costs of repairs would be in excess of
the $40,000 which the sub-committee previously believed would be needed to undertake the work.
A further meeting with the Cooroy Memorial Hall Association Executive Committee and the Director
of Community Services and the Libraries and Galleries Manager occurred on January 30.
5. Options for the future use of the Hall
The public consultation undertaken over the past two months has found that while there are a wide
range of opinions about what could be done with the Hall, most people in Cooroy value the Hall as
an important part of their local history, and see it as an important memorial to those killed in WW1.
Members of the community are also prepared to contribute to the refurbishment and ongoing
management of the Hall. As such they want to see Council quickly resolve the status of the Hall and
from there the Hall restored and re-opened as soon as possible. The majority also want to see the
Hall continue to be used for community rather than commercial purposes into the future.
The four potential options for the future use and management of the Hall identified below have been
evaluated against this background.
5.1. Option 1: Demolish the Hall
Indicative costings to demolish the Hall are $165,000 with an unknown cost to create a Memorial
Park.
There is little expressed public support for demolishing the Hall and replacing it with a memorial or
recreational Park.
Option 1 is not recommended.
5.2 Option 2: Council repairs and manages the Hall itself
As the trustee of the building, Council has been clear that it will not reopen the building until the
repairs identified in the Independent Building Services report as being essential for public safety are
completed.
The Independent Building Inspections report estimates the cost for Council to undertake the
necessary maintenance works to safely reopen the Hall at between $300,000 to $400,000 and up to
$1million to bring it up to a high standard of repair.
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
This is a significant capital expenditure and Council staff believe that better value for money can be
obtained if these works were undertaken in partnership with a community group.
Currently the Kin Kin Memorial School of Arts, Ridgewood Community Hall, Federal Memorial Hall,
Pomona Memorial School of Arts, Cooran Memorial School of Arts or the Tinbeerwah Hall are all
managed by community groups. This community management results in a significant saving to
Council in terms of staff wages and administration costs and Council officers suggest replicating this
model at the Cooroy Memorial Hall.
Option 2 is not recommended.
5.3. Option 3: Council repairs the Hall but rezones it and leases it for
commercial purposes
The Hall is built on state land which is a Deed of Grant in Trust (DOGIT) for Recreation and Memorial
Hall Purposes and for no other purpose whatsoever.
The land is zoned Community Purposes under the Noosa Plan and the building is part of the Maple
St Cooroy Character area identified in the Noosa Plan’s Heritage Overlay Code, and is listed as a
locally important heritage site.
While technically possible to rezone the land on which the Hall sits it would be both a long and
expensive process as Council would need to purchase the DOGIT land from the State Government
at commercial rates as well as having to repair the building.
Furthermore, Council could anticipate community opposition to the Hall being rezoned for
commercial purposes.
Option 3 is not recommended unless all other options have been exhausted.
5.4 Option 4: Council enter into an agreement to lease with the newly
formed Cooroy Memorial Hall Association
As previously discussed Council staff have had a number of productive meetings with
representatives of the Cooroy Memorial Hall Association (CMHA) in the past month to discuss
potential ways forward. It is evident that there is significant community intent to actively assist with
the repair of the Hall and the ongoing management.
5.4.1. Repairs and Maintenance
Council staff believe that the best value for money in repairing the Hall will be obtained if these works
are undertaken in partnership with a community group.
They also believe the CMHA building sub-committee which comprises an architect, a structural
engineer and two builders have the necessary expertise to oversee the works.
Discussions between Council staff and the CHMA building sub-committee to develop a scope of
works and project plan to undertake these works are ongoing.
Included in these discussions are options on how to fund the repairs with both parties agreeing in
principle that Council and the local community should contribute to the renovations. One possible
funding model being explored is for Council to match dollar for dollar any funds, donations of goods
or in kind services raised or provided by the Association. These Council funds could come from the
Heritage Levy.
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
5.4.2 Hall Management
Once the Hall has been refurbished sufficiently to reopen, it is proposed that Council lease the Hall
to the CMHA to manage on a day-to-day basis with the terms and conditions of this lease being
similar to those which Council has with other Hall Committees in the Shire.
Following consideration of community feedback Council officers believe Option 4 is both
viable and sustainable subject to:
a) the CMHA:
- submitting a satisfactory project plan for repairs to the building to Council; and
- submitting a satisfactory business plan for the future operation of the Hall;
b) Council agreeing to allocate sufficient funds as a 50% contribution to the Hall
restoration project.
6. Next steps
It is proposed that this report be distributed to members of the community who attended the public
meeting on November 26 and also posted on the YourSayNoosa website.
After that a report will be submitted to the March round of Council meetings to decide the future uses
and management of the Hall.
Page 7
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GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
6 FEBRUARY BUDGET REVIEW 2016/17
DOCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM/ Subject/ 7.12: 2016 - 2017 Budget
Attachments 1. Proposed Budget Adjustments – Operating
2. Proposed Budget Adjustments – Capital
3. Revised Budget Financial Statements
EXECUTIVE SUMMARY
A full review of all operational and capital budgets has been undertaken using actuals as at the
end of January 2017. The Local Government Act 2009 and Local Government Regulation 2012
require Council to undertake regular reviews of the adopted budget to ensure it remains reflective
of planned activities to be funded during the financial year.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 18 April 2017 and approve the requested changes to the budget for the 2016/17
financial year, as outlined in the attached Revised Budget Financial Statements.
REPORT
Section 170(3) of the Local Government Regulation 2012 allows Council, by resolution, to amend
the budget at any time before the end of the financial year. As such, a formal review has been
undertaken using year-to-date figures at 31 January 2017 as the basis for any revised forecasts.
This review provides an opportunity to take account of any additional information that has come
to light since the last review and to ensure the most accurate figures are included in the year-end
forecast.
The Revised Budget Financial Statements clearly identify statement line items that have been
affected by the proposed adjustments, and include the impact of the adjustments on the 10-year
financial forecast.
Key considerations for Council’s budget adjustments include:
All increases in operating expenditure should be funded to ensure compliance with the
financial sustainability policy. If variances cannot be funded at the branch or departmental
level, then operational savings, determined after collaboration with other departments,
should be identified to ensure no degradation in the overall operating position for Council.
Proposed reallocation of savings or additional revenue will be confirmed by the Leadership
Team.
The capacity to deliver the adopted works program has been considered as part of the
evaluation process for all projects.
Page 22 of 59
Section 23
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
1. Operating Budget Adjustments
There are a number of proposed adjustments to the operating budget as outlined in Attachment
1. Requests for additional expenditure have been funded by budget savings or additional
revenue. New initiatives or significant funding requests have been reviewed by the Leadership
Team prior to inclusion in the budget review.
Key elements include:
Fees & Charges Revenue (extra revenue $397k) – recognition of additional revenue from
development applications received ($374k); along with increased revenue from parking
infringements ($23k).
Interest Received – recognition of higher than anticipated revenue received to date
($100k), due to having more cash available for investment.
Sales revenue (extra revenue $315k) – accounting for revenue received through increased
activity at the Noosa Aquatic Centre ($50k); recognition of the proceeds from the auction of
surplus equipment ($47k); and revenue from the sale of recyclables and mulch through
waste recovery operations ($218k).
Other recurrent income (extra revenue $93k) – recognition of sale of surplus fleet
equipment and changes in fleet operations ($14k net); recovery of water charges and
higher than anticipated rental income ($65k).
Operating Grants, subsidies and contributions –recognition of additional grant revenue
received (offset by expenditure) from additional State Library and Community Development
($9k); and operational funding ($38k) and a community contribution to Noosa Community
Support ($15k).
Employee benefits (additional costs $162k) – adjustments across a range of areas to
account for casual relief in key operational areas ($73k); extension of the Flying Fox Officer
to 30 June ($24k); reallocation between employee costs and contract services in
Community Facilities (-$31k); reallocation from contract services to wages for the waste
contract development ($37k); recruitment ($12k) and one off costs ($159k) associated with
the organisation restructure; and the recognition of additional allocation of wages to capital
projects beyond what was forecast (-$100k operational saving).
Materials and services (additional costs $291k) – budget reduction for CEO contribution
towards grants (-$50k); additional consultant and legal services for planning appeals
($455k); reduction in the contribution to Noosa Biosphere Reserve Foundation for
operating costs not required (-$70k); contract services in finance not required (-$26k);
allocation to Tait House project (-$80k); increase in advertising for vacancies due to level of
turnover ($19k); purchase of ICT equipment under capitalisation threshold ($34k);
reallocation from employee costs to cover marketing projects ($31k) increase in operational
expenses to offset grant income and community contribution Noosa Community Support
($54k); building maintenance and improvements at Noosa Community Support ($31k);;
reduction in budgets for Property & Facilities ($105k net); reallocation from contract
services to employee costs for waste tender development ($37k); hire of replacement
loader for quarry ($33k).
Depreciation – recognise additional depreciation costs ($323k) due to higher than forecast
revaluation in 2015/16.
Other recurrent expenditure – reallocation of internal charges between activities for holiday
parks and works operations ($35k net).
Other Capital Expenses – recognition of the book loss on disposal of stormwater drainage
assets replaced inside their useful life ($130k not in original budget).
Page 23 of 59
Section 24
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
2. Capital Works Program Adjustments
There have been a number of adjustments to the capital works program to reflect emergent
works undertaken and variations across different programs. Details for changes to each program
are outlined in Attachment 2. The total program has decreased by $548,148 with a focus on
projects that can be delivered within the current financial year. The adjustments also include
additional capital grants of $153k NDRRA funding towards works completed in the last financial
year; additional grants towards the Six Mile Creek Flood Monitoring System ($50k); the Six Mile
Creek Flood Study ($84k); reduction of funding towards the Rufous Street project to recognise
the timing of when payments will be received (-$697k); along with a capital contribution of $8k
towards the Park Road Boardwalk.
Previous Council Consideration
The budget was amended in November 2016 to account for changes identified in the September
quarter review.
Finance & Risk
All financial sustainability ratios remain within (or exceed) target ranges, as outlined in the
attached Budget Financial Statements.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
All areas of Council are consulted through the budget review process and the submissions
received from Managers are reviewed by the Leadership Team in consultation with the Acting
Mayor prior to presentation to Council.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 24 of 59
Section 25
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 1
Page 25 of 59
Attachment 1
Budget Review 3 - 2016/17
Summary of Submissions Received $16,214,421 $6,518,754 ($3,715) $16,210,707
TT Tra er eer a) ee el er Me eee ee Ae for TEE Cg Funding Source rT Teale eT eee ol ec
Project Budget read eer] Operating |Expense aaa aed
Wale CeCe
CP101 Libraries and Galleries Heritage 1604 $261,371 $0 ~($80,000) $181,371 Operating Expense Alison Hamblin Allocation of levy funds to Tait Duke House project
cs001 Waste and Noosaville Landfill Eumundi Rd 1908 $153,995 $96,788 $27,600 $181,595 Operating Expense Waste Wayne Schafer Original budget not updated for LAWA
Environmental Health
cso02 Waste and Waste Management 1902 $217,919 $106,003 ~($17,000) $200,919 Operating Expense Offset Wayne Schafer Waster tender development undertaken inhouse - reallocation of
Environmental Health budget
cso02 Waste and Waste Management 1902 $30,218 $14,697 ($2,500) $27,718 Operating Expense Offset Wayne Schafer Waster tender development undertaken inhouse - reallocation of
Environmental Health budget
cso02 Waste and Waste and Environmental Health Management 1914 $114,614 $50,270 ($15,000) $99,614 Operating Expense Offset Wayne Schafer Waster tender development undertaken inhouse - reallocation of
Environmental Health budget
cso02 Waste and Waste and Environmental Health Management 1914 $15,893 $7,157 ($2,000) $13,893 Operating Expense Offset Wayne Schafer Waster tender development undertaken inhouse - reallocation of
Environmental Health budget
cso02 Waste and Waste Strategy 1911 $130,000 $82,635 ($37,000) $93,000 Operating Expense Offset Wayne Schafer Waster tender development undertaken inhouse - reallocation of
Environmental Health budget
cso02 Waste and Waste Strategy 1911 $32,780 $83,653 $65,000 $97,780 Operating Expense Offset Wayne Schafer Waster tender development undertaken inhouse - reallocation of
Environmental Health budget
cso02 Waste and Waste Strategy 1911 $4,546 $11,155 $8,500 $13,046 Operating Expense Offset Wayne Schafer Waster tender development undertaken inhouse - reallocation of
Environmental Health budget
cso03 Waste and Noosaville Landfill Eumundi Rd 1908 ($162,000) ($225,796) ($148,000) -($310,000) Operating Revenue Other Wayne Schafer Sales of recyclable metal exceeding budget due to larger than
Environmental Health predicted recycled volumes and prices
cs004 Waste and Noosaville Landfill Eumundi Rd 1908 ~($55,650) ($87,621) ($70,000) -($125,650) Operating Revenue Other Wayne Schafer ‘Sale of mulch exceeding budget
Environmental Health
cs005 Libraries and Galleries Library Programs and Services 101401 $0 $0 ($4,050) -($4,050) Operating Revenue Grant Dept Premier & Cabinet Qld Kerri Contini Receipt of library grant funding for Queensland Week 2017
Week Grant - "Behind
Queensland's Words"
soos Libraries and Galleries Library Programs and Services 101401 $0 $0 $4,050 $4,050 Operating Expense Grant Dept Premier & Cabinet Qld Kerri Contini Expenditure of library grant funding for Queensland Week 2017
Week Grant - "Behind
Queensland's Words"
cs007 Libraries and Galleries Library Programs and Services 101216 $8,440 $3,162 ($3,000) $5,440 Operating Expense Grant ‘State Library of Qid Grant- Kerri Contini Reallocating grant funding. External trainers now to deliver training
Tech Savvy Seniors sessions
Queensland
cs007 Libraries and Galleries Library Programs and Services 101216 $5,000 $2,610 $3,000 $8,000 Operating Expense Grant State Library of Qid Grant- Kerri Contini Reallocating grant funding. External trainers now to deliver training
Tech Savvy Seniors sessions
Queensland
cso0s Libraries and Galleries Library Programs and Services 101309 ($18,000) $0 $2,000 -($16,000) Operating Revenue Grant Dept Premier & Cabinet Kerri Contini Adjustment to reflect grant payment timing
WM Centenary Grant -
"Noosa Remembers"
soos Libraries and Galleries Library Programs and Services 101309 $24,000 $0 ($2,000) $22,000 Operating Expense Grant Noosa Remembers Kerri Contini Adjustment to reflect grant payment timing
S010 Libraries and Galleries Heritage 101411 $0 $0 $10,500 $10,500 Operating Expense Other Kerri Contini Curate and produce the exhibition component of Noosa's
contribution to the Sunshine Coast Naming 50th Celebrations
(Heritage Levy)
cso10 Libraries and Galleries Heritage 1604 $181,371 so -($10,500) $170,871 Operating Expense Other Kerri Contini Kerri Contini Fund Sunshine Coast Naming 50th Celebrations from unallocated
Heritage levy budget
cso11 Community Facilities Bequest - Estate of Audry Alma Morris 101390 $0 ($15,000) ~($15,000) -($15,000) Operating Revenue Other Ash Saward Noosa Community Support donation
cso11 Community Facilities Bequest - Estate of Audry Alma Morris 101390 $0 $8,727 $15,000 $15,000 Operating Expense Other Ash Saward Noosa Community Support donation to be used to fund internal refit
cso12 Community Facilities Respite Centre 2509 -($1,856,034) ~($1,412,907) ~($20,882) -($1,876,916) Operating Revenue Grant Ash Saward Commonwealth CHSP grant has been paid at higher than budgeted
rates due to indexing.
cso12 Community Facilities Respite Centre 2509 ~($402,290) -($310,117) ($8,399) -($410,689) Operating Revenue Grant Ash Saward ‘State Government under 65 grant has been paid at higher than
budgeted rates due to indexing
cso12 Community Facilities Respite Centre 2509 $344,316 $238,870 $29,281 $373,597 Operating Expense Grant Ash Saward Increase in contract services to offset increased grant revenue
cso15 Community Facilities Management Community Facilities 2500 $246,416 $129,823 ($31,265) $215,151 Operating Expense Offset Ash Saward Reallocation of salaries to fund marketing projects performed by
external contractors
cso15 Community Facilities Management Community Facilities 2500 $0 $0 $31,265 $31,265 Operating Expense Offset Ash Saward Reallocation of salaries to fund marketing projects performed by
external contractors
S017 Community Facilities Respite Centre 2515 $720 $2,219 $31,000 $31,720 Operating Expense Other Supported at LT meeting Ash Saward Carport construction to protect the new NCS bus and also to replace
08/03/17 ‘a manual door with an automatic door to aid client ease of access to
the toilet area
cso18 Community Facilities Respite Centre 2515 $0 $1,286 $10,000 $10,000 Operating Expense Other Ash Saward NCS website development
cso19 Community Facilities Noosa Aquatic Centre 2605 ($616,977) ($377,091) ($25,000) -($641,977) Operating Revenue Other Ash Saward Increase in NAC learn to swim revenue
cs020 Community Facilities Noosa Aquatic Centre 2605 -($100,677) -($79,092) +($12,500) -($113,177) Operating Revenue Other Ash Saward Increase in NAC group fitness revenue
cso21 Community Facilities Noosa Aquatic Centre 2605 -($72,079) ($55,696) ~($12,500) ~($84,579) Operating Revenue Other Ash Saward Increase in NAC squad revenue
cso22 Local Laws Parking Supervision 1811 ($498,000) -($377,551) ~($23,000) -($521,000) Operating Revenue Other Phil Amson Increase in parking infringement revenue
cs023 Community Community, Culture and Sport 2600 $0 ($32,000) ($7,000) -($7,000) Operating Revenue Grant Funding agreement with Alison Hamblin Additional funding obtained (Arts Queensland)
Development Arts Qid - ECM Doc Set ID:
20196622
cso24 Libraries and Galleries Heritage 1604 $11,600 $0 $120,000 $131,600 Operating Expense Levy Clint Irwin Emergent roof repairs Pomona School of Arts building
cso25 Libraries and Galleries Heritage 1604 $170,871 $0 ~($120,000) $50,871 Operating Expense Levy Clint Irwin Fund Pomona School of Arts repairs from unallocated Heritage levy
budget
Ex001 Chief Executive Office CEO 2700 $60,000 $10,000 -($50,000) $10,000 Operating Expense Rates Deb lezzi Contributions budget not required
Ex002 Chief Executive Office | Noosa Council Corporate Plan Development 101299 $10,300 $6,869 ($3,431) $6,869 Operating Expense Rates Deb lezzi Budget not required
Ex003 Executive Manager Noosa Biosphere Reserve 1007 $140,000 $70,000 -($70,000) $70,000 Operating Expense Rates Deb lezzi Budget not required
Ex004 Human Resources Workplace Health and Safety 1205 $0 $20,636 $31,563 $31,563 Operating Expense Rates Deb lezzi Additional casual resources required
Page 25 of 59Section 26
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 26 of 59
Budget Review 3 - 2016/17
Summary of Submissions Received $16,214,421 $6,518,754 -($3,715) $16,210,707
Je Te To) Cost Centre / Project Description Cost Centre/ |2016/17 Current |2016/17 Actuals |Proposed Ere Capital / Ee Funding Source ber Tea Council Contact {Details
aad tT [erg Cag Le) eed Operating |Expense ere Teed
Wer TEE
Ex005 Human Resources Recruitment 1202 $6,000 $5,003 $12,000 $18,000 Operating Expense Rates Deb lezzi Recruitment costs of 2 new Directors and | Branch Manager as a
result of the new structure - may also require relocation expenses.
EX005 Human Resources Recruitment 1202 $24,650 $16,552 $6,300 $30,950 Operating Expense Rates Deb lezzi Advertising of 2 new Director Positions 1 Branch Manager
Ex007 Human Resources Workplace Relations Contract Services 1203 $40,000 $23,237 $12,759 $52,759 Operating © Expense Rates Deb lezzi Increased utilisation of the service
Counselling
Ex008 Customer Services Customer Services 1003 $117,767 $85,062 $54,959 $172,726 Operating Expense Rates Deb lezzi Additional casual resources required
Ex009 Human Resources Human Resources 1201 $290,650 $126,857 ~($50,000) $240,650 Operating Expense Rates Deb lezzi HR salaries savings (vacancy)
0s001 Property and Facilities Transit Centre 100040 $25,000 $0 ~($25,000) $0 Operating Expense Rates Clint Irwin Budget not required
o0s002 Property and Facilities | Cooroy Carpark Leases - RSL & QCWA 100853 ~($7,328) -($7,516) ~($3,188) -($10,515) Operating Revenue Rates. Clint Irwin New lease to RSL
S003 Property and Facilities | Noosa River Holiday Park 1504 $32,000 $10,620 -($10,000) $22,000 Operating Expense Offset Clint Irwin Cleaning product savings
S004 Property and Facilities | Noosa North Shore Campground 1505 $4,500 $0 -($4,500) $0 Operating Expense Offset Clint Irwin Budget not required
S005 Property and Facilities | North Shore Beach Campgorund 1505 $10,800 $768 -($5,000) $5,800 Operating Expense Offset Clint Irwin Budget not required
OS006 Property and Facilities | Noosa North Shore Campground 1505 $49,109 $56,127 $7,019 $56,128 Operating Expense Offset Clint Irwin Commission timing (based on earnings in 2016/17)
S007 Property and Facilities | North Shore Ferry 100034 -($400,104) -($299,892) -($20,000) -($420,104) Operating Revenue Other Clint Irwin Increased revenue due to weather and timing of public holidays.
0S008 Property and Facilities | Noosaville Slipway 100035 $1,000 $0 $4,000 $5,000 Operating Expense Rates Clint Irwin Emergent Works to Slipway
os009 Property and Facilities | Doonella House 1523 $14,000 so -($14,000) $0 Operating Expense Rates Clint Irwin Budget not required
S010 Property and Facilities Pelican Place Building 1524 $5,000 $0 -($5,000) $0 Operating Expense Rates Clint Irwin Budget not required
0S011 Property and Facilities | Land and Property Management 1502 $2,420 $135 -($1,500) $920 Operating Expense Rates Clint Irwin Budget not required
0S012 Property and Facilities | Land and Property Management 1502 $25,000 $0 ~($20,000) $5,000 Operating Expense Rates Clint Irwin Budget not required
08013 Property and Facilities | Cooroy RV Stopover 1518 $10,000 $0 ~($10,000) $0 Operating Expense Rates Clint Irwin Budget not required
o0s014 Property and Facilities | Cooroy RV Stopover 1518 $15,000 $15,300 $13,000 $28,000 Operating Expense Offset Clint Irwin Original budget based on estimate
OS015 Property and Facilities | Cooroy RV Stopover 1518 $500 $1,735 $1,700 $2,200 Operating Expense Rates Clint Irwin Original budget based on estimate
OSo16 Property and Facilities © Boreen Point Campground 1503 $7,000 $16,495 $12,995 $19,995 Operating Expense Rates Clint Irwin Additional tree services due to weather events
0S017 Property and Facilities | Boreen Point Campground 1503 $48,927 $0 ~($48,927) $0 Operating Expense Offset Clint Irwin Waste undertaking pumpouts
0S018 Property and Facilities | Boreen Point Campground 1503 $0 $29,309 $48,927 $48,927 Operating Expense Offset Clint Irwin Waste undertaking pumpouts and oncharging internally
0S019 Financial Services Various Various $17,122,216 $10,310,609 $323,000 $17,445,216 Operating Expense Rates Additional depreciation due to revaluation of assets in 2015/16 being
higher than estimated
S020 Financial Services Various Various ~($100,000) -($100,000) Operating Expense Rates Additional recovery of labour from capital
o0s021 ICT ICT Applications 1401 $253,791 $128,067 $23,000 $276,791 Operating Expense Other Justin Thomas Replacement of parking infringment devices
S022 ICT ICT Infrastructure 1402 $26,500 $25,483 $10,572 $37,072 Operating Expense Other Justin Thomas Presentation equipment under capitalisation threshold (funded from
capital budget reduction)
0S023 Procurement & Fleet Fleet, Plant and Workshop Operations 1507 $0 -($28,334) ($28,334) -($28,334) Operating Revenue Other Phill Parkman Auction proceeds
0S024 Procurement & Fleet Fleet, Plant and Workshop Operations 1507 so ~($46,587) ~($46,587) -($46,587) Operating Revenue Other Phill Parkman Auction proceeds
o0s025 Financial Services Treasury 1306 -($615,000) -($535,762) -($100,000) -($715,000) Operating Revenue Other Wayne Jensen Additional Interest revenue due to higher than anticipated cash
available for investment
O0S026 Financial Services Noosa River Holiday Park 1504 $34,798 $5,169 -($15,000) $19,798 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
S026 Financial Services Public Amenities 1521 $41,118 $3,700 $44,818 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
S026 Financial Services Parks and Gardens 2301 $14,750 $14,750 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
0S026 Financial Services Bushland Reserves 2400 $4,300 $4,300 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
S026 Financial Services Noosa Aquatic Centre 2605 $32,000 $32,000 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
0S026 Financial Services Carpenters Lane Development 100489 $55 $55 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
0S026 Financial Services Rifle Street Pomona 100490 $55 $55 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
0S026 Financial Services Noosa River Holiday Park 1504 -($19,000) -($19,000) Operating Expense Offset Revised forecast for water & sewer charges based on actuals
0S026 Financial Services Public Amenities 1521 $2,460 $2,460 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
S026 Financial Services Parks and Gardens. 2301 ($4,300) -($4,300) Operating Expense Offset Revised forecast for water & sewer charges based on actuals
S026 Financial Services Bushland Reserves 2400 $2,300 $2,300 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
O0S026 Financial Services Cooroy Butter Factory 2505 $11,590 $11,590 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
0S026 Financial Services Noosa Aquatic Centre 2605 $28,000 $28,000 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
S026 Financial Services Carpenters Lane Development 100489 $1,500 $1,500 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
OS026 Financial Services Rifle Street Pomona 100490 $2,400 $2,400 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
OS026 Financial Services 4 Jarrah Street Cooroy 100031 $2,100 $2,100 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
0S026 Financial Services Noosaville Slipway 100035 $590 $590 Operating Expense Offset Revised forecast for water & sewer charges based on actuals
S026 Financial Services Community Properties 1511 ($67,500) -($67,500) Operating Expense Offset Recovery of water & sewer charges on community properties
0S027 Financial Services Community Properties 1511 -($3,000) ~($60,624) -($42,000) -($45,000) Operating Revenue Offset Recovery of water & sewer charges from commercial properties
0s028 Financial Services Treasury 1303 $26,000 $0 ~($26,000) $0 Operating Expense Rates Wayne Jensen Provision originally made for partial purchase of Gym equipment as
operating expense for lower valued items, now included in capital
P1001 Director Planning & Director Planning & Infrastructure 1900 $0 $0 $159,000 $159,000 Operating Expense General Rates Brett de Chastel One off costs associated with organisation resutructure
Infrastructure
P1002 Development Management Development Services 1601 $55,000 $169,561 $189,561 $244,561 Operating Expense Rates Kerri Coyle Additional legal fees for planning appeals
Assessment and
Environment
P1002 Development Management Development Services 1601 $500,000 $635,583 $265,583 $765,583 Operating Expense Rates Kerri Coyle Additional legal fees for planning appeals
Assessment and
Environment
P1003. Development Development Assessment 1605 -($279,000) -($517,786) -($288,786) -($567,786) Operating Revenue Other Kerri Coyle Additional planning fees received
Assessment and
Environment
PI004 Development Operational Works 1606 ~($100,000) -($136,097) ~($65,000) -($165,000) Operating Revenue Other Kerri Coyle Additional planning fees received
Assessment and
Environment
PI005 Development Development Assessment 1605 -($35,000) ~($47,513) ~($20,000) -($55,000) Operating Revenue Offset Kerri Coyle Additional planning fees received
Assessment and
Environment
Page 26 of 59Section 27
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 27 of 59
Budget Review 3 - 2016/17
Summary of Submissions Received $16,214,421 $6,518,754 ($3,715) $16,210,707
to Tee fete Te) ler Ber Pewee ee eile) Cost Centre/ |2016/17 Current |2016/17 Actuals |Proposed Pars tory] Revenue/ Funding Source bere Bare) Council Contact Details
Project Budget rag Lee oek Operating |Expense bere Tema Tend
Witt Rae ee ner
PIOO6 Planning & Environment Environmental Services 2300 $232,286 $129,965 $24,000 $256,286 Operating Expense Rates Kerri Coyle Extension of flying fox officer's position to 30 June
P1007 Civil Operations Ringtial Quarry 2018 $49,250 $10,665 $33,000 $82,250 Operating Expense Rates Cameron Sheilds The Volvo loader at the quarry has developed some significant
mechanical issues and has been withdrawn from service. As a result
a machine has been hired at a cost of $8250/month from March
through to June (4 months)
Pi007 Civil Operations Works Operations 2704 $1,228,505 ~-($795,627) -($14,323) $1,214,182 Operating Expense Offset Cameron Sheilds The Volvo loader at the quarry has developed some significant
mechanical issues and has been withdrawn from service reducing
the internal plant charge.
P1007 Civil Operations Fleet Plant and Workshop Operations 1507 ~($2,407,970) -($1,564,447) $14,323 ($2,393,647) Operating Revenue Offset Cameron Sheilds The Volvo loader at the quarry has developed some significant
mechanical issues and has been withdrawn from service reducing
the internal plant charge.
P1008 Civil Operations Arborist Services 2303 $566,527 $520,865 $233,473 $800,000 Operating Expense Offset Sara Cooke Budgeting shortfall identified in BR2 but only partially funded with the
view to a further review at BR3. Costs of managing tree related
works are now projected at $800,000 which is comparable to the
expenditure in the previous financial year which was $783,132.
Additional costs are also currently being incurred as Council has to
engage consultant arborists to carry out tree inspections due to staff
resignation.
Pi008 Civil Operations Roads Landscaping & Mowing 2302 $634,819 $55,231 ~($340,000) $294,819 Operating Expense Offset Sara Cooke Reallocation of $100,000 to Materials - Landscaping as all of the
original budget was assigned to Contract Services - Landscaping
and $200,000 reallocation to Arborist Services to address under
budgeting in that area. The revised budget is sufficent to cover
expected cost in Roads Landscaping.
P1008 Civil Operations Roads Landscaping & Mowing 2302 $0 $42,928 $140,000 $140,000 Operating Expense Offset Sara Cooke Addresses original budgeting error between Contract Services -
Landscaping and Materials - Landscaping. Funding is required for
‘supply of mulch and plants for garden beds.
P1008 Civil Operations Roads Landscaping & Mowing 2302 $179,028 $36,347 -($33,473) $145,555 Operating Expense Offset Sara Cooke Reduction in mowing cost due to dry weather, savings to be
reallocated to Arborist Services.
os029 Financial Services Drainage 2005 $0 $127,577 $130,000 $130,000 Operating Expense General Rates Wayne Jensen Recognition of book loss on write of of stormwater drainage assets
replaced inside useful life
Page 27 of 59Section 28
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 2
Page 28 of 59
Budget Review 3 - 2016/17 Attac h ment 2
Summary of Submissions Received $13,939,394 $2,358,283 -($165,881) $13,773,513
ea) lore Eee eae ae ae el Cost Centre/ |2016/17 Current |2016/17 Actuals |Proposed ri aA Capital / CAPEX PROGRAM (ort ler Te mec lad Pere Ey
Project (Tle as Lee ele lees Tele Tl)
Numbe Re RTT
cP078 ZEN - energy management action plan NEW $0 $0 $116,000 $116,000 Capital ASSET MANAGEMENT New Narelle Reid To provide an energy reduction plan for the high energy use
facilities.
cP0g92 Whole of Shire, Asset Condition Assessments 500684 $250,000 $122 -($150,000) $100,000 Capital ASSET MANAGEMENT Renewal Bryan O'Connor Timing of condition audits for major buildings.
CP093 Whole of Shire, Pavement System and Analysis 500685 $100,000 $19,501 -($50,000) $50,000 Capital ASSET MANAGEMENT Renewal Bryan O'Connor Full budget not required
for Reseal Prog
CP094 Whole of Shire, T1 Asset Systems Mobility 500710 $250,000 $92,311 -($80,000) $170,000 Capital ASSET MANAGEMENT Renewal Bryan O'Connor Ongoing program. Funds to be provided in 2017/18
Rollout & Hardware
CP001 Noosaville - Munna Point Bridge Stage 2 500003 $38,706 $88,293 $49,587 $88,293 Capital BRIDGES Renewal Adam Britton This project is complete and in defect liability period.
cP002 Cooroy Mary River Road Timber Bridge 500500 $41,887 $0 -($41,887) $0 Capital BRIDGES Renewal Ed Hamill Project completed.
Rehabilitation
CP003 Munna Point Bridge Deck Joint Replacement 500732 $37,000 $0 $19,318 $56,318 Capital BRIDGES Renewal Jaro Bauleka Asphalt surfacing works completed and line marked. Deck joints
programmed to begin on 13/3/2017 and purchase order has been
raised and issued.
CP004 Munna Point Bridge Footpath 500733 $77,000 -($17,000) $60,000 Capital BRIDGES Renewal Jaro Bauleka Project handed over and capitalisation completed on 6/2/2017.
CPO71 Cooroy, Cooroy- Belli Creek Road Timber 500501 $0 $20,023 $20,023 $20,023 Capital BRIDGES Renewal Prior year project tidied up
Bridge deck resurfac
CPO00S Noosaville - Gympie Tce / Williams St 500004 $26,070 $21,984 -($4,086) $21,984 Capital COASTAL, CANALS & Renewal Jaro Bauleka Project completed.
WATERWAYS
CPO006 Noosa Main Beach - Sand Pumping Pipe 500510 $50,000 $19,971 -($30,029) $19,971 Capital COASTAL, CANALS & Renewal Daniel Wishaw Project completed.
Replacement Program WATERWAYS
CPO007 Munna Pnt Foreshore Rehab Stg 2 Design 500598 $15,274 $4,099 -($11,175) $4,099 Capital COASTAL, CANALS & Renewal David Shing Project completed.
Drawings and Approval WATERWAYS
CP008 Whole of Shire, Dune Fencing Rehabilitation 500650 $35,000 $39,843 $4,843 $39,843 Capital COASTAL, CANALS & Renewal David Shing Project completed.
WATERWAYS
CP009 Noosaville, Noosa River Timber Retaining Wall, 500691 $38,000 $36,233 -($1,767) $36,233 Capital COASTAL, CANALS & Expansion David Shing Project completed.
Steps and Landscaping WATERWAYS
CP070 Gympie Terrace and William Street Revetment 100721 $0 $3,407 $3,407 $3,407 Capital COASTAL, CANALS & Renewal Prior year project tidied up
wall and pathway WATERWAYS
CP085 Peregian Beach, 5 Rufous St Redevelopment 500693 -($1,000,000) ~($302,611) $697,389 ~($302,611) Capital COMMERCIAL LAND & New Adam Britton Current revenue budget $1,000,000 - $302,611 received in this
Construction PROPERTY financial year. Remaining balance to be received (706,093.83) will
come in in 17/18 year
CP010 Sunshine Beach NAC - Hydraulics Report 50m $00512 $6,500 $0 -($6,500) $0 Capital COMMUNITY FACILITIES Renewal Stephen James Project completed.
pool filtration
CP011 Sunshine Beach NAC - Replacement of 500516 $13,444 $9,545 -($3,899) $9,545 Capital COMMUNITY FACILITIES Renewal Stephen James Project completed.
Program Pool heat pump
CP012 Noosa Leisure Centre and The J - Evac Centre 500603 $14,500 $9,500 -($5,000) $9,500 Capital COMMUNITY FACILITIES Upgrade Cathy Simon Completed
Switchboards
CP013 Noosa Heads, Lions Park Public Amenities 500653 $95,000 $1,190 ($85,000) $10,000 Capital COMMUNITY FACILITIES Renewal Dallas Bickley Scope and capacity to deliver this financial year under review.
Refurbishment Current focus on Noosa River Hioliday park amenities.
CP014 Noosaville, Noosa Leisure Centre Replace 500655 $31,500 $27,817 -($3,683) $27,817 Capital COMMUNITY FACILITIES Renewal Cathy Simon Completed
Stadium Lighting
CP015 Cooroy Library, Repairs to Strip Lighting 500658 $25,000 $0 $70,000 $95,000 Capital COMMUNITY FACILITIES Renewal Paul Bastow Project to be completed in 2016/17
CP016 Noosaville Noosa Leisure Centre - Stadium 500696 $30,000 $27,500 ($2,500) $27,500 Capital COMMUNITY FACILITIES Upgrade Ashley Saward Project completed.
Fans
CP017 Sunrise Beach, Noosa Aquatic Centre Gym 500697 $63,000 $89,943 $26,943 $89,943 Capital COMMUNITY FACILITIES New Stephen James Completed. BR for additional funds offset by savings in the
Equipment operational budget
CP018 Hasting Street Electrical Lighting Switchboard 500718 $0 $7,673 $7,673 $7,673 Capital COMMUNITY FACILITIES Renewal Paul Bastow Project completed.
Replacement
CP019 Noosa Museum Roof Replacement 500729 $20,000 $17,104 -($2,896) $17,104 Capital COMMUNITY FACILITIES Renewal lan Pearce Project completed.
CP029 Noosa Heads, The J Upgrade Theatre Seating 500695 $70,000 $13,750 $50,000 $120,000 Capital COMMUNITY FACILITIES Upgrade Scott Braby Additional structural work required beyond original scope
Capacity
CP074 Sunshine Beach NAC SO metre pool lane rope 500751 $0 $17,500 $17,500 Capital COMMUNITY FACILITIES Renewal Ashley Saward Capital Works Exec. Have recommended this project
CPO75 Sunshine Beach NAC 50 metre pool - Pool New $0 $0 $45,000 $45,000 Capital COMMUNITY FACILITIES Renewal Ashley Saward Capital Works Exec. Have recommended bringing forward from
Blanket 17/18
CP076 Sunshine Beach Cool Room Rehabilitation New $0 $6,500 $6,500 $6,500 Capital COMMUNITY FACILITIES Renewal Ashley Saward This item was work on cool room that can be capitalised from
operational.
CP077 Heritage 500752 $0 $20,307 $80,000 $80,000 Capital COMMUNITY FACILITIES Upgrade Fox Rogers To complete final installation and reloaction of Tait Duke House
$60,000 from the Heritage Levy - $20,000 Grant (see below)
CP090 Heritage 500752 $0 -($20,000) -($20,000) -($20,000) Capital COMMUNITY FACILITIES Upgrade Fox Rogers Grant funds to complete final installation and reloaction of Tait Duke
House
CP020 Customer Service Centre 500609 $13,632 $21,034 $7,402 $21,034 Capital CORPORATE BUILDINGS Upgrade Deb lezzi Concept design costs
CP079 Noosaville Depot - Replacement of ducted air NEW $0 $201,000 $201,000 Capital CORPORATE BUILDINGS Renewal Allan Hull To replace the failed air conditioninig system at the Noosaville
conditioning system depot.
Page 28 of 59Section 29
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 29 of 59
Budget Review 3 - 2016/17
Summary of Submissions Received $13,939,394 $2,358,283 -($165,881) $13,773,513
ea ler eee eae ae ee el) Cost Centre/ |2016/17 Current |2016/17 Actuals |Proposed PL ae for icles CAPEX PROGRAM er ae bere Ta MeliiC lag Pere
Project PTT fle PTC ees Operating yelled
a A CREE ee
CP083 Noosa Depot Workshop Electrical Replacement 500727 $6,847 $9,293 $2,446 $9,293 Capital CORPORATE BUILDINGS Renewal Allan Hazell Actual costs exceeded budget
cP021 North Shore Beachfront Campground — 500612 $25,000 $22,166 ($2,834) $22,166 Capital HOLIDAY PARKS New Narelle Reid Project completed.
Planning Consultancy
CP022 Noosa North Shore, Campground 500661 $110,000 $6,608 -($60,000) $50,000 Capital HOLIDAY PARKS Renewal Adam Britton Town planners engaged to prepare MCU. Road closure plans
Redevelopment, Detailed Design prepared and under review.
CP023 Noosaville, Noosa River Holiday Park Small §00662 $530,000 $1,965 -($480,000) $50,000 Capital HOLIDAY PARKS Renewal Dallas Bickley Construction to occur in 2017/18
Amenities Replacement
CP024 Noosaville, Noosa River Holiday Park Large 500663 $180,000 $3,062 -($180,000) $0 Capital HOLIDAY PARKS Renewal Dallas Bickley Refurbishment delayed pending small amenities replacement
Amenities Refurbishment
CP025 Boreen Point Camp Ground Electrical Mains 500664 $27,500 $1,173 $15,011 $42,511 Capital HOLIDAY PARKS Renewal Michelle Stirling Request for additional funds approved by Capital works Executive.
Board Replacement Works scheduled to occur after BR3 approval
CP026 Boreen Point Camp Ground Main Amenities 500665 $27,500 $12,190 -($15,310) $12,190 Capital HOLIDAY PARKS Renewal Michelle Stirling Note subsequent Property advice that works not complete to
Plumbing and Tapware required scope,
CP027 Boreen Point Campground Installation of 9 500699 $13,150 $0 $7,850 $21,000 Capital HOLIDAY PARKS Expansion Michelle Stirling Request for additional funds approved by Capital Works Executive.
Power Sites Works scheduled to occur after BR3 approval
CP091 Whole of Shire, Meeting Room Projectors and 500689 $17,580 $7,007 -($10,572) $7,008 Capital IT MAJOR PROJECTS Renewal Justin Thomas Reallocate costs to operating due to capitalisation threshold
Smart Television (projector replacement)
CP028 Noosa Hinterland Priority Playground - Planning 500551 $49,178 $689 -($29,178) $20,000 Capital PARKS & PLAYGROUNDS Expansion Dallas Bickley Consultation planning underway.
& Design
CP030 Tewantin RSL Park Shade Structure Renewal §00613 $24,781 $23,581 ($1,200) $23,581 Capital PARKS & PLAYGROUNDS Renewal Dallas Bickley Project / handover completed
CP031 Pomona, Skate Park Shade Sail 500667 $25,000 $19,909 -($5,091) $19,909 Capital PARKS & PLAYGROUNDS: Renewal Dallas Bickley Post completion defects rectification in progress.
CP032 Sunshine Beach, Skate Park Refurbishment §00668 $200,000 $3,529 ~($180,000) $20,000 Capital PARKS & PLAYGROUNDS Renewal Dallas Bickley Design and constuction plans / documentation completed ready for
tender. Tender documentation programmed to be sent out by the
February 2017
CP033 Noosaville, Munna Park Basketball Court §00669 $40,000 $33,689 ($6,311) $33,689 Capital PARKS & PLAYGROUNDS Renewal Dallas Bickley Project / Handover Completed
Replacement
CP034 Noosaville, Wyuna Drive Playground Renewal §00670 $85,000 $71,511 -($13,489) $71,511 Capital PARKS & PLAYGROUNDS Renewal Dallas Bickley Project / handover completed
CP035 Eenie Creek Pathway Stage 1 Signage 500099 $6,103 $7,168 $31,065 $37,168 Capital PATHWAYS & ENABLING Upgrade Scott Morgan Additional funds required to acquire lighting to complete project
FACILITIES
CP036 Noosa Heads Park Road, Boardwalk Design 500526 $90,000 $130,879 $40,879 $130,879 Capital PATHWAYS & ENABLING Renewal Adam Britton Design complete. GHD document audit completed. Prototype
and consultation FACILITIES reinspected and found to be preforming well.
CP037 Peregian Beach David Low Way Pathway Re- $00628 $141,206 $4,740 -($77 206) $64,000 Capital PATHWAYS & ENABLING Renewal Daniel Wishaw Depot cost estimate $30k, though funds for possible service
alignment FACILITIES relocation included in budget - reviewed by CWE 20/02/17
CP038 Noosa Heads, Park Road Boardwalk 500671 $1,027,000 $0 ~($527,000) $500,000 Capital PATHWAYS & ENABLING Renewal Adam Britton Out to tender with construction not expected to be complete before
Construction FACILITIES 30 June
CP039 Noosa Heads, Main Beach Boardwalk 500672 $200,000 $1,398 -($150,000) $50,000 Capital PATHWAYS & ENABLING Renewal Jaro Bauleka Strategy for delivery of 2x sections of boardwalk by end of financial
Construction FACILITIES year.
CP040 Noosaville, Sea Eagle Drive Pathway 500700 $10,000 $8,788 $2,000 $12,000 Capital PATHWAYS & ENABLING Upgrade Daniel Wishaw Awaiting bollard delivery and install
Construction FACILITIES
CP041 Cooran, James Street Pathways Construction 500701 $100,000 $32,730 ($67,000) $33,000 Capital PATHWAYS & ENABLING Upgrade Cameron Shields Works expected to be completed during March
FACILITIES
CP042 Peregian Beach David Low Way Raised §00739 $80,000 $0 -($80,000) $0 Capital PATHWAYS & ENABLING Upgrade Adam Britton To be done in conjunction with Rufous Street civil works
Pedestrian Crossing FACILITIES
CP088 Noosa Heads, Park Road Boardwalk 500671 $0 $0 ($8,002) ($8,002) Capital PATHWAYS & ENABLING Renewal Adam Britton Contribution from Free Noosa Campaign towards memorial plaque
Construction FACILITIES on Noosa Boardwalk
CP096 Botanic Gardens Pathway Replacement 500740 $129,075 $5,875 $30,000 $159,075 Capital PATHWAYS & ENABLING Renewal Ed Hamill Additional funds to allow all identified pathways to be renewed
FACILITIES
CP084 Business Distribution and Land Needs Project §00203 $0 $1,515 $1,515 $1,515 Capital PLANNING SCHEME New Rowena Skinner Funds required to complete project
cP043 Noosaville, Lake Weyba Drive Bus Turnaround §00702 $0 $0 $200,000 $200,000 Capital PUBLIC TRANSPORT Upgrade Daniel Wishaw Emergent works initiation brief submitted to PCG for additional
INFRASTRUCTURE funds to commence stormwater works and procurement.
CP044 Whole of Shire - pavement surveys 500054 $1,350 $0 ($1,350) $0 Capital SEALED ROADS NETWORK Renewal Bryan O'Connor Projects rolled into 2016/17 project
CP045 Tewantin Cooroy Noosa Rd Stages 2-6 Design §00206 $104,481 $20,955 ($83,525) $20,955 Capital SEALED ROADS NETWORK Renewal Jaro Bauleka Revised design due to changed scope of works
Only
CP046 Sunrise Beach - Ben Lexcen Drive Southern 500617 $179,321 $244,644 $65,323 $244,644 Capital SEALED ROADS NETWORK Renewal Jaro Bauleka BR3 required as this project has gone over budget. Concrete and
end Road Corridor traffic costs variance.
CP047 Black Mountain Rd Landslip 500619 $299,265 $34,228 $450,735 $750,000 Capital SEALED ROADS NETWORK Renewal Jaro Bauleka Meeting with internal works department has highlighted delivery by
staff rather than contractor. Detailed design from GHD is still on
schedule for early March 2017.
CP048 Noosaville - Mary Street footpath, roadworks & 500741 $74,400 $35,266 -($17,075) $57,325 Capital SEALED ROADS NETWORK Upgrade Ed Hamill Project completed.
drainage improvements
CP073 Whole of Shire Reseal & Rehabilitation 500530 $4,473,547 $1,199,469 $2,500,000 $6,973,547 Capital SEALED ROADS NETWORK Renewal Allan Hull Capital Works Exec. Have recommended bringing forward
Program
CP049 Tewantin Noosa District Sports Complex - §00545 $25,240 $11,873 -($2,418) $22,822 Capital SPORTS GROUNDS & Upgrade Jaro Bauleka Project capitilisation completed 6/2/2017,
Internal roadway FACILITIES
Page 29 of 59Section 30
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 30 of 59
Budget Review 3 - 2016/17
Summary of Submissions Received $13,939,394 $2,358,283 -($165,881) $13,773,513
Cia oe CO was ae eae ld Cost Centre/ |2016/17 Current |2016/17 Actuals |Proposed PE Capital / CAPEX PROGRAM CAPEX Renewal / ery Te mee ll a
ead Budget Ped eee) Operating eyes le Tel
i be zt remstele rs
CPOSO Gympie Terrace pipe rehabilitation 500057 $142,641 $3,630 -($139,011) $3,630 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka Project deleted. Consolidated with 2016/17 project
Budget to be reallocated at BR3 to related road works
CPO0S51 Re-lining of Ben Lexcen stormwater §00058 $13,327 $5,829 -($7,498) $5,829 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka Project deleted. Consolidated with 2016/17 project
Budget to be reallocated at BR3 to related roadworks
CP052 Whole of Shire CCTV Drainage program §00532 $20,773 $7,484 ($13,289) $7,484 Capital STORMWATER DRAINAGE Renewal Bryan O'Connor Consolidated with 2016/17 project
2015/2016
CP053 Cootharaba Kinmond Creek Road Sandy Ck §00620 $24,578 $35,426 $10,848 $35,426 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka Increase of budget to cover design costs. Reduce against 500674
Amco Renewal - design
CPO54 Cootharaba Kinmond Creek Road Eastern $00621 $26,117 $35,183 $9,066 $35,183 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka Increase of budget to cover design costs. Reduce against 500675
Branch Amco Renewal -
CP055 Cootharaba, Kinmond Creek Road Sandy 500674 $1,050,000 $14,186 -($1,030,000) $20,000 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka Capital Works Executive (CWE) proposes to hold over until 2017/18
Creek Culvert after tenders recalled.
CP056 Cootharaba, Kinmond Creek Road Eastern §00675 $1,050,000 $760 -($1,049,000) $1,000 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka Capital Works Executive (CWE) proposes to hold over until 2017/18
Branch Culvert after tenders recalled.
CP057 Noosaville, Thomas Street & Gympie Terrace 500676 $530,000 $29,076 $17,210 $547,210 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka GCE are preparing to issue precast drawings for review and
Culverts approval prior to casting units for project.
CPOS8 Tewantin Poinciana Ave Kerb & Channel $00742 $52,000 $0 -($52,000) $0 Capital STORMWATER DRAINAGE Renewal Ed Hamill This project deferred. To be considered with another project in
Renewal 2017/18.
cP072 Emergent Works - Lake Weyba Road NEW $0 $0 $366,100 $366,100 Capital STORMWATER DRAINAGE Renewal Briefing note discussed 20/02/17 CWE and approval for emergent
Noosaville stormwater works
CP080 Noosa Heads, Paul Street pipe rehab NEW $0 $0 $165,000 $165,000 Capital STORMWATER DRAINAGE Renewal Cameron Shields CWE recommended for emergent stormwater works
CP081 Noosaville, Lake Weyba Drive, culvert relining NEW $0 $0 $307,698 $307,698 Capital STORMWATER DRAINAGE Renewal Jaro Bauleka CWE recommended for emergent stormwater works
and replacement
CP082 Six Mile Creek Flood Study Upgrade §00171 $100,000 $18,020 $83,996 $183,996 Capital STORMWATER DRAINAGE Upgrade Adam Britton Revenue from grant to cover increase in expenditure budget
CP086 Six Mile Creek Flood Monitoring System 500748 $0 $13,118 $100,000 $100,000 Capital STORMWATER DRAINAGE Upgrade Bryan O'Connor Total project cost $276,000. $100k anticipated spend this year. 60%
grant funded.
CP086 Six Mile Creek Flood Monitoring System 500748 $0 -($49,680) -($49,680) -($49,680) Capital STORMWATER DRAINAGE Upgrade Bryan O'Connor Total funding to be received $165,600, 30% ($49,680) received in
this financial year, balance on completion of project.
CP087 Six Mile Creek Flood Study Upgrade §00717 $0 -($25,199) -($83,996) -($83,996) Capital STORMWATER DRAINAGE Upgrade Adam Britton Total funding to be received $83996 all to be received in this
financial year
CPOS9 Peregian Beach - precinct planning 500085 $29,150 $12,622 -($8,300) $20,850 Capital STREETSCAPE & ROAD Upgrade Adam Britton See Rufous St Civil Works above for delivery details.
CORRIDORS
CPO60 Pomona Master Plan 00704 $20,000 $0 -($20,000) $0 Capital STREETSCAPE & ROAD Upgrade Craig Eldridge Project deferred due to resourcing constraints
CORRIDORS
CP095 Noosa Heads Noosa Junction - Timber Assets §00744 $90,000 $10,824 ~($20,000) $70,000 Capital STREETSCAPE & ROAD Renewal Ed Hamill Works being undertaken internally. Expected savings
Renewal CORRIDORS
CP061 Whole of Shire Forward Planning & Design 500546 $564,774 $58,293 -($414,774) $150,000 Capital TRANSPORT Upgrade Craig Eldridge See details in forward designing sheet. Program at risk due to lack
Program - Construction INFRASTRUCTURE of resoucres.
MANAGEMENT
CP062 Road directional signage (incl Noosa Entrance 500548 $2,290 $10,213 $47,710 $50,000 Capital TRANSPORT Upgrade Jaro Bauleka Installation process to be referred to Council. Budget estimate
sign INFRASTRUCTURE reduced to $2K
MANAGEMENT
CP063 Noosa Transport Strategy 500552 $29,708 $30,220 $10,292 $40,000 Capital TRANSPORT Expansion Carl Billingham Additional funds required to complete transport strategy.
INFRASTRUCTURE
MANAGEMENT
CPO64 Tewantin, Hilton Terrace & Ernest Street 500679 $425,000 $7,900 -($225,000) $200,000 Capital TRANSPORT Renewal Jaro Bauleka Ongoing with the design due for completion August 2017. CCTV
Intersection INFRASTRUCTURE inspections completed.
MANAGEMENT
CPO65 Tewantin, Cooroy Noosa Road Improvements, 00680 $360,000 $954 $32,800 $392,800 Capital TRANSPORT Renewal Jaro Bauleka Depot to begin construction in May 2017 to align with Stage 3 and
Stage 4 INFRASTRUCTURE reseal program.
MANAGEMENT
CPO066 Tewantin, Poinciana Avenue & Moorindil Street 500705 $50,000 $406 -($10,000) $40,000 Capital TRANSPORT Upgrade Jaro Bauleka Released streetlighting design and construct tender via
Intersection INFRASTRUCTURE vendorpanel, closes 7/3/2017.
MANAGEMENT
CP067 Pomona, Station Road Car Parking and Safety 500706 $250,000 $2,776 -($75,000) $175,000 Capital TRANSPORT Upgrade Jaro Bauleka Procure the concrete works in the upcoming April holidays. Then
Improvements INFRASTRUCTURE complete the roadworks in the June/July holidays.
MANAGEMENT
CP068 Noosaville Landfill - Dosing & Monitoring 500112 $120,000 $15,390 -($20,000) $100,000 Capital WASTE Upgrade lan Florence Two components installed — waiting on quote for changes to dosing
Equipment system. RFQs are out.
CP069 Noosaville Landfill Gravity Sewer from Holding §00682 $25,000 $27,964 $2,964 $27,964 Capital WASTE Upgrade Robert Walsh Construction completed. Nearing completion of capitalisation
Tank at Clean
CP089 Cooroy-Belli Creek Road Landslip Repair 500605 $0 -($153,444) -($153,444) -($153,444) Capital SEALED ROADS NETWORK Renewal Cameron Shieids NDRRA funding received for repairs completed in 2015/16 financial
year
CP097 Cooroy Transfer Station Renewal of Hard Stand NEW $0 $0 $35,000 $35,000 Capital WASTE Renewal Wayne Schafer Hardstand renewal works being brought forward from 2017/18
for Stockpiling area
cP098 Noosaville Landfill - Dosing & Monitoring 500640 $120,000 $15,390 -($60,000) $60,000 Capital WASTE Upgrade Wayne Schafer Equipment costs lower than estimated
Equipment
Page 30 of 59Section 31
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 31 of 59
Budget Review 3 - 2016/17
Summary of Submissions Received $13,939,394 $2,358,283 -($165,881) $13,773,513
Ce ay Cost Centre / Project Description Cost Centre/ |2016/17 Current |2016/17 Actuals |Proposed PE Capital / CAPEX PROGRAM CAPEX Renewal / Council Contact | Details
Le tad TT [ele PET Proposed ele Te] ere Te Tel
AMT Revised Budge
CP099 Whole of Shire Park Furniture Renewal 500525 $50,000 $0 -($40,000) $10,000 Capital PARKS & PLAYGROUNDS. Renewal Sara Cooke Inspection program in progress. Replacement program to
commence once inspections are completed
CP100 Tewantin Administration Building Customer 500698 $150,000 $0 -($140,000) $10,000 Capital CORPORATE BUILDINGS Renewal Deb lezzi Architecural drawings completed. Masterplanning for all 3 levels
Service Counter Upgrade required prior to construction decision. Funds not required this year
Page 31 of 59Section 32
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 3
Page 32 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 3
See <<. Or eames
W MBNIOLOST MOO LOINC (ite © ca
Sa
FINANCIAL STATEMENTS
2016/2017
BUDGET REVIEW 3
Page 32 of 59Section 33
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 33 of 59
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
Annual Result - Total Council | original |_oBR1_ | opr2 | ers forecast,
PA é 2017 rd 2017 2018 2019 2020 Pah rly ys PAX) rail rit.) 2026
$,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000
Statement of Comprehensive Income
Income
Revenue
Recurrent revenue
Net rates, levies and charges 62,319 62,319 62,319 62,319 63,942 65,936 67,649 69,753 71,707 74,084 76,155 78,916 81,282
Fees and charges 4,358 4,358 4,487 5,006 5,131 5,260 5,391 5,537 5,686 5,840 6,009 6,183
Rental income 1,238 1,238 1,238 1,292 1,325 1,358 1,392 1,427 1,462 1,499 1,536 1,575
Interest received 4,153 4,153 4,315 4,620 4,875 5,093 5,216 5,501 5,640 5,770 5,896 5,994
Sales revenue 7,623 7,623 7,633 8,146 8,349 8,557 8,771 8,990 9,214 9,444 9,680 9,921
Other income 3,773 3,773 3,802 3,955 4,053 4,155 4,259 4,365 4,474 4,586 4,701 4,818
Grants, subsidies, contributions and donations 5,541 5,541 5,592 5,658 5,672 5,686 5,700 5,715 5,730 5,745 5,761 5,777
Total recurrent revenue 89,005 89,005 89,387 92,620 95,341 97,758 100,482 103,242 106,290 109,039 112,498 115,550
Capital revenue p
Grants, subsidies, contributions and donations 6,567 6,799 6,810 5,440 4,338 6,500 6,500 6,500 6,500 6,500 6,500 6,500
a
Total revenue 95,571 95,804 96,197 98,059 99,679 104,258 106,982 109,742 112,790 115,539 118,998 122,050
Capital income
Total capital income - - - - - - - - - - - -
Total income 95,571 95,804 96,197 98,059 99,679 104,258 106,982 109,742 112,790 115,539 118,998 122,050
Recurrent expenses ;
Employee benefits 28,474 28,523 28,636 29,617 30,491 31,365 32,379 33,425 34,502 35,489 36,630 37,806
Materials and services 40,415 40,499 40,576 41,888 42,936 44,009 45,109 46,327 47,578 48,863 50,280 51,738
Finance costs 2,583 2,583 2,583 2,583 2,498 2,320 2,122 1,903 1,674 1,431 1,174 897 604
Depreciation and amortisation 17,122 17,122 17,122 17,721 18,044 18,253 18,801 19,501 20,067 20,677 21,199 21,863
Other expenses 86 86 86 123 127 130 133 136 140 143 147 150
Total recurrent expenses 88,680 88,812 89,003 91,848 93,917 95,879 98,326 101,064 103,718 106,345 109,152 112,161
Capital expenses
Total capital expenses 200 200 216 346 222 227 233 239 245 251 257 263 270
Total expenses 88,880 89,012 89,219 92,070 94,144 96,112 98,564 101,308 103,969 106,602 109,416 112,431
a
Net result 6,691 6,792 6,978 5,989 5,536 8,146 8,417 8,433 8,822 8,937 9,583 9,619
Operating result | |
po
Recurrent revenue 89,005 89,005 89,387 92,620 95,341 97,758 100,482 103,242 106,290 109,039 112,498 115,550
Recurrent expenses 88,680 88,812 89,003 91,848 93,917 95,879 98,326 101,064 103,718 106,345 109,152 = 112,161
Operating result | 325] t92] 38a] 771 1,425 1,879 2,156 2,178 2,572 2,694 3,346 3,389
Page 33 of 59Section 34
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 34 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
Annual Result | original | BRI] = BR2- TRS recast,
rAd rAd 2017 rAd yAMEs) 2019 2020 PAA 2022 2023 yal 2025 2026
Statement of Financial Position Pale $,000 $,000 Pally Pele $,000 exile celle $,000 $,000 $,000 $,000 $,000
Assets
Current assets P
Cash and cash equivalents 36,053 50,163 47,816 48,107 46,403 47,143 47,486 48,289 48,994 49,073 48,492 48,517
Trade and other receivables 8,316 8,316 8,328 8,586 8,832 9,022 9,307 9,550 9,842 10,072 10,435 10,728
Inventories 104 104 156 156 156 156 156 156 156 156 156 156 156
Other current assets 668 668 468 468 479 490 501 513 525 537 549 561 573
Total current assets 45,140 59,251 56,769 57,328 55,880 56,822 57,461 58,521 59,529 59,850 59,644 59,974
Non-current assets
Investments 114,027 114,027 122,509 122,509 122,509 122,509 122,509 122,509 122,509 122,509 122,509 122,509 122,509
Property, plant & equipment 943,468 940,511 936,207 962,410 990,967 1,020,096 1,049,529 1,079,328 1,109,884 1,141,607 1,174,713 1,207,669
Other non-current assets 3,278 3,503 3,846 3,735 3,182 2,616 2,687 2,326 1,982 1,592 1,379 1,192
ee
Total non-current assets 1,060,773] 1,058,041 1,062,562 1,088,653 1,116,659 1,145,222 1,174,724 1,204,163 1,234,375 1,265,708 1,298,601 1,331,369
Pt
Total assets 1,105,914] 1,117,291 1,119,330 1,145,981 1,172,539 1,202,044 1,232,186 1,262,684 1,293,904 1,325,558 1,358,245 1,391,343
Current liabilities P
Trade and other payables 4,451 4,460 4,468 4,616 4,735 4,843 4,986 5,126 5,271 5,399 5,575 5,740
Borrowings 3,079 3,079 3,040 3,040 3,241 3,439 3,658 3,887 4,130 4,387 4,664 4,928 503
Provisions 5,091 5,091 4,394 4,394 4,482 4,594 4,709 4,826 4,947 5,071 5,198 5,327 5,461
Other current liabilities 390 390 548 548 558 568 578 588 599 610 621 633 645
Total current liabilities 13,012 13,021 12,450 12,897 13,335 13,788 14,287 14,803 15,338 15,882 16,463 12,348
Non-current liabilities
Borrowings 34,363 34,363 35,005 35,005 32,104 28,665 25,007 21,120 16,990 12,603 7,939 3,011 2,508
Provisions 8,411 8,411 9,305 9,305 9,534 9,772 10,015 10,264 10,519 10,781 11,049 11,324 11,606
Total non-current liabilities 42,773 42,773 44,310 44,310 41,638 38,437 35,022 31,384 27,509 23,384 18,988 14,335 14,114
Total liabilities 55,785 55,794 56,760 54,535 51,772 48,810 45,671 42,312 38,722 34,870 30,798 26,462
Df
Net community assets 1,050,128 1,061,497 1,062,570 1,091,446 1,120,767 1,153,234 1,186,515 1,220,373 1,255,182 1,290,688 1,327,447 1,364,881
Asset revaluation surplus 47,397 47,237 46,962 46,962 70,227 94,012 118,334 143,197 168,621 194,609 221,178 248,354 276,170
Retained surplus 1,002,731 1,014,260] 1,015,609 1,021,219 1,026,755 1,034,901 1,043,318 1,051,751 1,060,573 1,069,510 1,079,093 1,088,711
Pt
Total community equity 1,050,128] 1,061,497} 1,062,570 1,091,446 1,120,767 1,153,234 1,186,515 1,220,373 1,255,182 1,290,688 1,327,447 1,364,881
Page 34 of 59Section 35
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 35 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
Annual Result | original | BRI | BR2 | BRS Precast
rl 4 2017 rl 4 PAW 2018 2019 2020 2021 2022 2023 yLiyL| 2025 yAy1-)
Statement of Cash Flows $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000
Cash flows from operating activities
J
Receipts from customers 74,742 74,742 74,901 77,628 79,927 82,049 84,427 86,805 89,528 92,063 95,121 97,993
Payments to suppliers and employees (69,235) (69,358)| (73,017) (71,788) (73,682) (75,640) (77,720) (79,986) (82,311) (84,597) (87,109) (89,754)
Dividend received 3,142 3,142 3,142 3,142 3,220 3,301 3,383 3,468 3,554 3,643 3,734 3,828 3,923
Interest received 4,153 4,153 4,315 4,620 4,875 5,093 5,216 5,501 5,640 5,770 5,896 5,994
Rental income 1,235 1,235 1,235 1,290 1,322 1,355 1,389 1,424 1,459 1,496 1,533 1,571
Non-capital grants and contributions 5,530 5,530 5,580 5,657 5,671 5,686 5,698 5,714 5,728 5,745 5,758 5,776
Borrowing costs (2,176) (2,176) (2,213) (2,213) (2,128) (1,950) (1,752) (1,533) (1,304) (1,061) (804) (527) (235)
Other cash flows from operating activities (11) (11) (11) (11) (11) (11) (11) (12) (12) (12) (12) (12) (12)
Net cash inflow from operating activities 17,379 17,256 13,932 18,488 19,453 20,163 20,932 21,695 22,615 23,395 24,487 25,257
Cash flows from investing activities P|
——_]
Payments for property, plant and equipment (21,356) (24,937)| (23,904) (21,175) (22,264) (22,495) (22,791) (23,166) (23,941) (25,141) (26,566) (26,466)
Payments for intangible assets (1,231) (1,538) (1,545) (374) - - (650) (350) (350) (300) (350) (350)
Proceeds from sale of property, plant and equipm¢ - - - pe - - - - - - - - -
Grants, subsidies, contributions and donations 6,567 6,799 6,810 5,440 4,338 6,500 6,500 6,500 6,500 6,500 6,500 6,500
Other cash flows from investing activities 10 10 10 10 10 10 10 4 11 4 12 12
Net cash inflow from investing activities (16,010) (19,665)| (18,629) (16,099) (17,916) (15,985) (16,931) (17,005) (17,780) (18,930) (20,404) (20,304)
Cash flows from financing activities P|
Proceeds from borrowings 2,697 2,697 2,697 2,697 340 - - - - - - - -
Repayment of borrowings (2,807) (2,807) (2,770) (2,770) (3,040) (3,241) (3,439) (3,658) (3,887) (4,130) (4,387) (4,664) (4,928)
Net cash inflow from financing activities (110) (110) (73) (73) (2,700) (3,241) (3,439) (3,658) (3,887) (4,130) (4,387) (4,664) (4,928)
Total cash flows
Se SS A
Net increase in cash and cash equivalent held 1,260 (2,520) (4,770) (311) (1,705) 740 343 803 705 78 (581) 25
Opening cash and cash equivalents 34,793 52,683 52,586 52,586 48,418 48,107 46,403 47,143 47,486 48,289 48,994 49,073 48,492
Closing cash and cash equivalents 36,053 50,163 47,816 48,107 46,403 47,143 47,486 48,289 48,994 49,073 48,492 48,517
Page 35 of 59Section 36
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 36 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
Annual Result [original | oBR1 [| pre | prs Precast
2017 2017 Panis 2017 2018 2019 2020 2021 Pup PAUP} 2024 2025 Puls)
Statement of Changes in Equity $,000 $,000 $,000 CAT $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000
Asset revaluation reserve
Opening balance 24,496 24,496 24,517 24,517 46,962 70,227 94,012 118,334 143,197 168,621 194,609 221,178 248,354
Increase in asset revaluation surplus 22,901 22,741 22,445 22,445 23,266 23,785 24,321 24,863 25,425 25,988 26,569 27,176 27,815
Closing balance 47,397 47,237 46,962 46,962 70,227 94,012 118,334 143,197 168,621 194,609 221,178 248,354 276,170
Retained surplus
Opening balance 996,040] 1,007,468] 1,008,631] 1,008,631] 1,015,230 1,021,219 1,026,755 1,034,901 1,043,318 1,051,751 1,060,573 1,069,510 1,079,093
Net result 6,691 6,792 6,978 5,989 5,536 8,146 8,417 8,433 8,822 8,937 9,583 9,619
Closing balance 1,002,731] 1,014,260] 1,015,609 1,021,219 1,026,755 1,034,901 1,043,318 1,051,751 1,060,573 1,069,510 1,079,093 1,088,711
Opening balance 1,020,536] 1,031,965] 1,033,148] 1,033,148] 1,062,191 1,091,446 1,120,767 1,153,234 1,186,515 1,220,373 1,255,182 1,290,688 1,327,447
Net result 6,691 6,792 6,978 5,989 5,536 8,146 8,417 8,433 8,822 8,937 9,583 9,619
Increase in asset revaluation surplus 22,901 22,741 22,445 22,445 23,266 23,785 24,321 24,863 25,425 25,988 26,569 27,176 27,815
Closing balance 1,050,128] 1,061,497| 1,062,570 1,091,446 1,120,767 1,153,234 1,186,515 1,220,373 1,255,182 1,290,688 1,327,447 1,364,881
Page 36 of 59Section 37
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 37 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
| indicator | Target_| Original | BRI | BR2 | BR3 | Forecast
PAW PAV 2018 2019 2020 2021 PLP) yLIPX) PLL 2025 2026
Operating Surplus Ratio 0-10% 0.4% 0.2% 0.4% 0.8% 1.5% 1.9% 2.2% 2.1% 2.4% 2.5% 3.0% 2.9%
Net Financial Liabilities Ratio <60% 12.0% -3.9% 0.0% -3.0% -4.3% -8.2% -11.7% -15.7% -19.6% -22.9% -25.6% -29.0%
Asset Sustainability Ratio >90% 95.7% 111.0% 110.1% 98.4% 97.6% 97.6% 96.3% 95.7% 96.8% 99.9% 103.6% 99.8%
Operating Surplus Ratio
Measures the extent to which revenues raised cover operational expenses
only or are available for capital funding purposes or other purposes.
Calculation: Net operating result divided by total operating revenue, expressed as a % (excluding capital revenue or expenses).
Target: between 0% and 10%
Net Financial Liabilities Ratio
Measures the extent to which the net financial liabilities of Council can
be repaid from operating revenues.
Calculation: (total liabilities less current assets) divided by
total operating revenue, expressed as a %.
Target: not greater than 60%.
Asset Sustainability Ratio
This ratio reflects the extent to which the infrastructure assets managed by Council
are being replaced as they reach the end of their useful lives.
Calculation: capital expenditure on the replacement of infrastructure assets
(renewals) divided by depreciation expense, expressed as a %.
Target: greater than 90%.
Page 37 of 59Section 38
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 38 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June | Original | BR1 | BR2 | BR3_ |
yA yA yA WA yA A
Capital Works Program $,000 $,000 $,000 $,000
PC
Asset Management 765 765 765
Bridges 100 380 504
Cemeteries 18 18 18
Coastal, Canals and Waterways 400 417 460
Commercial Land & Property 2,900 2,991 2,046
Community Facilities 662 717 839
Corporate buildings 150 209 225
Environmental Assets, bushland tracks & Trails - 33 33 33
Fleet & Plant Replacement 1,765 2,154 2,154 2,154
Gravel Road Network 410 410 410 410
Holiday Parks 888 924 924
Information Technology 384 438 445
Parks & Playgrounds 685 825 929
Pathways & Enabling Facilities 1,810 2,484 2,238
Planning Scheme 847 1,100 1,100
Public Transport Infrastructure 1,200 1,200 1,000
Sealed Road Network 4,000 5,061 5,229
Sports Grounds & Facilities - 50 127
Stormwater Drainage 2,085 2,312 3,230
Streetscapes and Road Corridor 50 79 169
Transport and Infrastructure Management 3,485 3,806 1,989
Waste Management 498 618 618
Total Capital works Program | 23,101] 26,993] 25,452} 24,904.
Page 38 of 59Section 39
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
7 FINANCIAL PERFORMANCE REPORT - MARCH 2017
DOCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM / Subject / 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Comprehensive Income
2. Statement of Financial Position
3. Statement of Cash Flows
EXECUTIVE SUMMARY
Overall year to date (YTD) financial performance against budget shows a positive variance, with
both revenue and expenditure continuing to track above and below budget respectively.
Adjustments have been proposed as part of the budget review to address emerging items and
current significant variances, outlined in a separate report to this meeting.
YTD Financial Performance Summary to February 2017
Current YTD Actual Variance Variance Status
YTD $m $m YTD
Budget %
$m
Recurrent Revenue $81.9 $84.2 $2.3 2.8% On track
Recurrent Expense $63.7 $63.2 $0.6 0.9% On track
Net Capital Revenue $2.7 $7.7 $5.0 185% On track
Capital Expenditure $13.5 $9.1 $4.4 33% Watch
Financial statements including Statement of Comprehensive Income (profit & loss), Statement of
Financial Position (balance sheet), and Statement of Cash Flows are included as attachments for
information of Council.
Figure 1: Actual Performance Compared to YTD Budget
$90
$80
$70
$60
$50
$40
$30
$20
$10
$-
YTD Budget ($m) YTD Actual ($m)
Operating Revenue Operating Expenditure
Page 39 of 59
Section 40
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 18 April 2017 providing the March YTD monthly financial performance report for
the 2016/17 financial year.
REPORT
Operating Revenue (YTD Benchmark 75% - 9 months)
Council has recognised 94% ($84 million) of its operating revenue budget of $89 million as at the
end of March 2017. Commentary on each revenue category is provided below:
Rates and Levies – $62.4m (100%) of the annual budget of $62.3m has been earned, with
general rates received for the year above budget by $69k.
Fees and Charges – Fees and charges earned ($4.3m) totals 98% of the full year forecast.
Planning Material Change of Use ($307k), Planning Lot Reconfiguration ($43k), and
Planning Operational Works fees ($100k), Plumbing Inspection fees ($30k), Parking Fees
($62k) and Infringements ($47k), Change of Property Ownership fees ($57k) and Property
Search fees ($86k) all currently exceed YTD budget.
Interest Received – $3.6m earned totals 84% of the full-year budget ($4.3m) - Interest on
invested funds is currently $197k ahead of revised YTD forecast levels; with interest from
shareholder loans ahead of the YTD budget by $85k. Interest on outstanding rates is $50k
ahead of the YTD budget.
Dividend and Tax – Dividends and the payment of tax equivalent from Unitywater are in
line with YTD budget.
Other Revenue – Other revenue earned ($8.4m) totals 87% of the full year forecast. Sale of
Waste Recyclables ($234k), Waste Landfill Fees ($81k) auction proceeds ($47k), Lease
revenue ($172k), Holiday Park fees ($190k), Noosa Leisure Centre activities ($38k), The J
($28k), and Noosa Aquatic Centre revenues ($121k) are all above YTD budget.
Grants, Subsidies & Contributions – $3.94m received represents 70% of the full-year
budget ($3.89m) - Receipts for operational grants $36k ahead of YTD budget, related to
$7k from RADF, $4k for Library Literary grant not budgeted, and $26k operational funding
for Noosa Community Support; and the balance represented by an unbudgeted
contribution of $13k for Noosa Community Support.
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$9.0
$8.0 YTD Budget ($m)
YTD Actual ($m)
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
Other
Fees
Grants
Dividend
Tax
Interest
Page 40 of 59
Section 41
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Recurrent Expenditure (YTD Benchmark 75% - 9 months)
Operating expenditure is currently 71% of the full year budget forecast. Detailed commentary for
each expenditure category appears below:
Employee Costs – Actuals of $20.7m against the YTD budget of $20.7m and equates to 72%
of the full year budget. This is represented by a number of variations over/under budgets,
including an under-expenditure of the training allocation ($124k), a rebate for Work Cover
premiums ($38k), and recovery from labour allocations to capital projects exceeding budget
($223k), partially offset by one off organisation restructure costs of $184k.
Materials and Services – $27.4m (68% of the full year budget) has been expended compared
to the YTD budget of $28.1m. Year to date variances primarily relate to contract services
budgets, specifically under expenditure in electricity costs ($148k); insurance costs ($17k);
Waste operations ($222k); ICT Operations ($64k); Fleet & Plant operations ($41k); Library
Services ($56k); and Civil Works is below budget ($208k). Planning costs are currently ahead
of budget by $354k due to significant additional legal costs relating to Noosa Civic.
Finance Costs – bank merchant fees ($11k) and interest on loans ($74k) are currently below
the YTD budget.
Depreciation expenses – actual depreciation exceeds YTD budget by $321k due to 2015/16
revaluation impacts being higher than budgeted.
Other Expenses – generally in accordance with YTD budget.
Figure 3: Recurrent Expenditure Position by Type
$30
YTD Budget ($m)
$25
YTD Actual ($m)
$20
$15
$10
$5
$0
Finance Costs
Materials
Depreciation
Employees
Other
Capital Revenue
YTD capital revenue of $7.6m received includes $2.7m of cash contributions from developers,
contributed assets of $3.4m (new infrastructure assets provided as a condition of development),
together with $1.6m received as grant funding towards capital projects, including $200k (TIDS);
$153k (Natural Disaster Relief and Recovery); $303k (Rufous Street Project); $75k (Natural
Disaster Resilience Program – Flood studies and flood gauges); $275k (Bus Shelter Disability
Upgrade program); $288k (Cycle Network Program); and $11k Road Safety Grant.
Page 41 of 59
Section 42
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Capital Works Program
Actual capital expenditure (excluding commitments) is $9.1 million against the revised full-year
budget of $25.4 million. Committed expenditure totals a further $6.5 million bringing the total of
actual and committed funds to $15.5 million (61% of the total program). There are a number of
changes to the composition of the program proposed which will be subject of a separate report to
this meeting.
Cash Management and Investment Performance
Council funds are currently invested in compliance with Council’s Investment Policy, with 56%
held in highly liquid investments (either held as cash or maturing within 7 days - minimum
required of 10%), and all counterparty thresholds within policy guidelines. Total cash on hand at
the end of March was $82.6 million. Included in this balance are funds held in trust and for
restricted purposes (unexpended levy and grant funds).
Council’s investment portfolio is balanced across a number of agencies, as shown in the graph
on the left. The graph on the right shows the current risk profile using industry credit ratings.
Bendigo A2
Suncorp 5%
5%
7%
A1
Westpac 7%
10% A1+
QTC (QTC)
41% 41%
A1+
NAB (Other)
22% 47%
CBA
15%
Actual interest revenue for March was $166,074 with a weighted average yield of 2.30% against
the industry benchmark (Bloomberg AusBond Bank Bill Index) of 1.80%.
Previous Council Consideration
Nil
Finance & Risk
Finance – as above
Risk – Council’s strategic risk register includes a number of risks that could impact on ongoing
financial sustainability. Effective budget management and reporting is an important risk mitigation
tool.
Consultation
External Consultation - Community & Stakeholder
Nil.
Page 42 of 59
Section 43
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 43 of 59
Section 44
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 1
Page 44 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 1
Noosa Council
Statement of Comprehensive Income
For the Year Ended 30 June 2017
As at 06-Apr-2017
Current Current
Budget Budget Actual Percentage
2017 YTD YTD Annual Budget
$ $ $ %
Revenue
Recurrent Revenue
Rates, levies and charges 62,319,194 62,319,194 62,406,964 100%
Fees and charges 4,487,451 3,643,077 4,380,985 98%
Dividend income 1,651,805 642,410 642,410 39%
Interest received 4,315,093 3,271,320 3,603,311 84%
Tax equivalents 1,489,834 831,551 831,551 56%
Sale of Goods and Major Services 7,622,843 5,763,956 6,503,721 85%
Sale of Contract & Recoverable Works 15,970 11,977 2,393 15%
Rental & Lease Income 1,237,656 962,465 1,080,460 87%
Other income 718,630 580,290 791,859 110%
Grants, subsidies, contributions and donations 5,591,811 3,886,158 3,937,104 70%
89,450,287 81,912,399 84,180,758 94%
Expenses
Recurrent Expenses
Employee benefits 28,636,365 20,749,128 20,669,030 72%
Materials and services 40,561,935 28,140,202 27,404,494 68%
Finance costs 2,583,584 1,937,688 1,852,820 72%
Depreciation and amortisation 17,122,216 12,841,662 13,162,913 17%
Other expenses 85,863 71,263 82,663 96%
88,989,963 63,739,944 63,171,921 71%
Operating Result 460,324 18,172,455 21,008,837
Capital Revenue
Capital contributions and donations 1,733,634 1,476,786 6,080,025 351%
Grants, subsidies, contributions and donations 5,179,000 1,266,254 1,570,013 30%
Other capital revenue - - -
Total Capital Revenue 6,912,634 2,743,040 7,650,038
Page 44 of 59Section 45
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 2
Page 45 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 2
Noosa Council
Statement of Financial Position
For the Year Ended 30 June 2017
As at 06-Apr-2017
Consolidated
2017 Year End
Forecast 2017 YTD 2016
Note $ $ $
Current Assets
Cash and cash equivalents 50,163,274 79,477,874 52,586,475
Trade and other receivables 8,315,517 7,922,231 5,946,062
Inventories 104,025 156,167 156,056
Other current assets 668,000 1,765,704 2,628,892
59,250,816 88,921,976 61,317,486
Non Current Assets held for sale - - -
Total Current Assets 59,250,816 88,921,976 61,317,486
Non Current Assets
Trade and other receivables 49,217,517 49,217,517 49 217,517
Other non current Assets - - -
Investments 60,978,225 60,978,225 60,978,225
Investment property 3,831,234 4,150,000 4,150,000
Property, plant and equipment 940,511,084 905,147,146 906,665,451
Intangible assets 3,502,623 3,129,115 2,613,761
Total Non Current Assets 1,058,040,682 1,022 622,003 1,023,624 ,954
Total Assets 1,117,291,498 1,111,543,979 1,084,942,440
Current Liabilities
Trade and other payables 4,460,191 10,897,041 7,887,760
Borrowings 3,079,477 3,517,435 2,932,289
Provisions 5,090,852 2,644,134 4,328,513
Other 390,000 604,367 537,888
Total Current Liabilities 13,020,520 17,662,977 15,686,451
Non Current Liabilities
Trade and other payables - - -
Borrowings 34,362,811 31,284,251 35,186,158
Provisions 8,410,678 9,082,779 9,082,779
Total Non Current Liabilities 42,773,489 40,367,030 44 268,938
Total Liabilities 55,794,009 58,030,007 59,955,389
Net Community Assets 1,061 ,497,489 1,053,513,972 1,024 987,051
Community Equity
Asset Revaluation Surplus 47,237,401 24,518,021 24,518,021
Retained Surplus / (Defeciency) - - -
Shire Capital 1,014 260,088 1,000,469,031 987,372,510
Current Year Net Earnings - 28,526,920 13,096,521
Total Community Equity 1,061 ,497,489 1,053,513,972 1,024 ,987,051
Page 45 of 59Section 46
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 3
Page 46 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Attachment 3
Noosa Council
Statement of Cash Flows
For the Year Ended 30 June 2017
Actuals as at 31 March 2017
Actual YTD Actual
2017 2016
$'000 $'000
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 76,909 79,410
Payments to Suppliers and Employees (51,058) (68,477)
25,852 10,933
Receipts: - -
Investment and Interest Revenue Received 3,603 4,908
Rental Income 1,080 1,227
Non Capital Grants and Contributions 3,937 5,205
Income Tax Equivalent Received 832 1,144
Income from Equity Investments 642 1,864
Payments: - -
Borrowing Costs - -
Interest Expense (202) (955)
Net Cash from Boundary Adjustments - -
Net Cash Inflow/(Outflow) from Operating Activities 35,745 24,326
Cash Flows from Investing Activities - -
Receipts: - -
Proceeds of Sale of Property, Plant and Equipment 114 452
Inter-entity Balance with Sunshine Coast Regional Council (SCRC) - -
Grants, Subsidies, Contributions and Donations 7,650 7,696
Payments: - -
Payments of Property, Plant and Equipment (11,556) (28,858)
Payments for Intangible Assets (735) (202)
Contributions Paid to Joint Ventures and Associates 642 1,864
Net Cash Inflow/(Outflow) from Investing Activities (3,886) (19,048)
Cash Flows from Financing Activities - -
Receipts: - -
Proceeds from Borrowings - 1,360
Payments: - -
Repayment of Borrowings (4,967) (4,943)
Net Cash Inflow/(Outflow) from Financing Activities (4,967) (3,583)
Net Increase/(Decrease) in Cash and Cash Equivalents held 26,891 1,695
Cash and Cash Equivalents at the beginning of the financial year 52,586 50,891
Cash and Cash Equivalents at the end of the financial year 79,478 52,586
Page 46 of 59Section 47
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
8 OPERATIONAL PLAN PROGRESS REPORT - 3RD QUARTER 2016-17
DOCUMENT INFORM AT ION
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ Corporate Planning
Attachments 1. Operational Plan Progress
2. Key Performance Indicators
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 18 April 2017 providing an update on progress with the implementation of the Operational
Plan to 31 March 2017 and details of Council’s Key Performance Indicators.
REPORT
As usual, this quarterly report is in two parts. The first part provides Council with an overview of
progress in implementing the annual Operational Plan. The second part focuses on the Key
Performance Indicators (KPIs) which are reported to Council on a quarterly basis.
This report relates to the third quarter of the 2016/17 financial year.
1. OPERATIONAL PLAN UPDATE
Only the major initiatives are included in the Operational Plan with day to day “business as usual”
activities included in Branch Plans.
The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly
basis.
Details of each Operational Plan project is set out in Attachment 1 with an assessment of
whether the issue in completed, on target or behind schedule. Comments are also provided for
the information of Councillors about the status of each issue. It is important to note that this is
“as at 31 March 2017” i.e. the end of the third quarter and in some instances, the actions have
been advanced further since that time.
There are 30 initiatives in the Operational Plan. The current status of those projects is:
Not started: 0
Behind Schedule: 4
On track: 23
Completed: 3
This is a fairly typical profile for the third quarter and is an advance on the six monthly report.
The table below highlights some specific Operational Plan issues that may be of interest to
Council.
Page 47 of 59
Section 48
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Initiatives Comment
Electric Bus Trial Staff have met with the bus supplier and firmed up an updated
delivery project plan including more details about how the charging
infrastructure is to be set up. More regular meetings with the supplier
are scheduled so that the Council can monitor progress with contract
hold points being assessed.
Rufous Street Project The tender for civil works is well underway and the Council has now
awarded the tender for the construction of the digital hub building.
Funding has been received from the State government and a funding
application has been lodged with the Commonwealth for future
funding.
Noosa Transport Strategy Community consultation is underway on the draft Transport Strategy.
Public sessions have been held across the Shire and Your Say
Noosa is also open for comments. A staff working group has been
established under the auspices of the PCG to flesh out details of the
various options.
Development of the new Planning Drafting has commenced. Other studies have also been completed
Scheme including the housing needs analysis. A series of Councillor
workshops are planned.
Waste tender and Contract The contract has now been signed and work is underway to prepare
for the introduction of the new contract including the introduction of
green waste bins.
Implementation of the Local A #NoosaConnects digital networking night is being organised for 19
Economic Plan April showcasing internet provider options. The best management
options to operate the Peregian Digital Hub are also being
researched.
Delivery of Capital Works Additional resources have been recruited into the design, project
Program delivery and asset management team areas and these additional
staff are working through the Capital Works Program.
Implementation of the Social The Noosa Shire Youth Network has held its second meeting and the
Strategy Sport and Recreation Plan is in the consultation review phase.
2. KEY PERFORMANCE INDICATORS
As Council would be aware, KPIs were first developed for our organisation at the beginning of
2014/15. Approximately 30 management KPIs were developed and these are reviewed on a
monthly basis by the Leadership Team. Approximately 15 of those KPIs are reported to Council
on a quarterly basis. They are also reported to the Audit & Risk Committee in detail at each
Audit & Risk Committee meeting.
As far as the CEO is aware, we are one of the few Councils in Queensland to make this KPI
information available to the public via “non-confidential” reports. The KPIs are included in
Attachment 2.
The key issues arising from an assessment of the KPIs for the second quarter are as follows:
Page 48 of 59
Section 49
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Our People
Our WH&S performance continues to improve markedly.
This time last year, our claim and incident statistics were significantly worse than our local
government peers. We are now significantly better than our industry peers with our actual
performance and the number of days lost from WH&S incidents now negligible. Due to the
lag effect, it will take a year or two until we see a reduction in our WH&S premiums.
Personal leave continues to reduce significantly from the high level in August but we still
have periods where a strain of a flu might affect the organisation. We have just undertaken
our annual program of flu vaccines for staff.
Our Customers
The total number of customer requests received by Council remains on an upward trend in
the long term. March 2017 was the busiest month since we were re-established. The
number of calls from the recent storm would have contributed to this.
However, with more requests coming in, the clearance rates for requests being finalised
has dropped from past levels.
The average wait time for our customers when phoning Council continues to improve with a
new phone software system for frontline staff helping with the efficiency of delivering
service.
Our Finances
Our financial KPIs measure solvency, investment performance and outstanding rates. All
of these KPIs continue to be on track.
Council receives a financial performance report at the end of each month which provides a
more detailed analysis of Council’s financial position. Council receives a detailed report on
Capital Works progress every quarter.
Our Systems and Processes
Requests for services which are lodged electronically (as a percentage of total requests)
are hovering around 25%. This includes both the web based option and the use of Snap
Send Solve. The goal is to get to 40%.
Previous Council Consideration
Nil.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The details of each of the Operational Plan activities have been provided by relevant
Departments.
Page 49 of 59
Section 50
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
X Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
x Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability Disaster Management
Page 50 of 59
Section 51
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 51 of 59
OPERATIONAL PLAN 2016-17 PROGRESS REPORT
WORKING IN PARTNERSHIP WITH OUR COMMUNITY
No. Project Responsibility te Tees
1 Electric Bus trial in conjunction with Translink Director Planning & Infrastructure The lease agreement has been signed with the supplier and the delivery Behind Schedule Oo
schedule is being finalised.
2 Implementation of Local Economic Plan Senior Economic Development Officer Economic Development program updates presented to Councillors on 16 On track @
March. The current priority is the tendering and appointment of management
services for the Peregian Beach Digital Hub.
3. Implementation of Social Strategy Community Development Coordinator A number of new initiatives have commenced including: On track @
- Noosa Shire Youth Network - had their second meeting;
- Sport and Active Recreation Plan - in the community consultation review
phase;
- Arts and Culture Plan - Community workshop held 16 February. The next
phase of the project is being driven by Libraries and Galleries;
- Volunteers - a 'Changing Face of Volunteering’ Forum is being held in
National Volunteers Week, on 11 May;
- Grow Your Arts - a workshop was held in February. A music workshop is
planned in May;
- Strategic Planning - one-on-one sessions being held with applicant
community groups;
- Heart Week - first aid training being provided to 60 volunteers that applied;
- Johns Landing - negotiations are underway.
4 Implementation of Transport Strategy Infrastructure Planning & Design Manager Transport Policy adopted by Council. The draft Transport Strategy has been On track @
adopted by Council for the purpose of community consultation. Consultation is
due to conclude on 13 April 2017.
5 Implementation of Waste Reduction and Recycling Plan Waste & Environmental Health Manager Significant media coverage and new initiatives have been commenced, many On track o
of which are ongoing after the finalisation of the Waste Management Contract.
6 Waterways Protection - Inspection and Education Program Waste & Environmental Health Manager The program is almost complete with a report proposed to be presented to On track @
Council in May identifying any significant issues. Consideration is being given
to putting in place a Local Law for an ongoing inspection program of former
Environmentally Relevant Activities.
SETTING POLICY AND STRATEGY
No. Project Responsibility tL PT Chat ey
1 Development of new Corporate Plan Chief Executive Officer Corporate Plan adopted by Council in January 2017. Completed @
2 Development of new Planning Scheme Planning Scheme Project Manager Community consultation undertaken with Discussion Paper and considered by On track @
Council.
- Submitters informed;
- ePlan system installed with new planning scheme template; -
Further training undertaken by staff;
- Plan drafting has commenced;
- Several projects continue;
- Several Councillor workshops planned; and
- Advisory groups and forums underway.
3 Development of Digital Transformation Strategy Chief Executive Officer A draft Digital Strategy has been developed. On track @
4 — Implementation of Heritage Levy Strategy Director Community Services Heritage Reference Group formed and second meeting held in March 2016. On track @
Works are progressing well on the restoration of the Boilerhouse on the
Cooroy Lower Mill site. A number of additional projects are proposed for
funding in BR3 including finalisation of Tait Duke Cottage, repairs to the
Pomona Memorial Hall Roof and a gallery exhibition to celebrate the 50th year
anniversary of the naming of the Sunshine Coast.
5 Management of Noosa River Environment Officer (Rivers & Coast) A meeting has been held with the State Government to further Council's On track @
position. The Noosa River Plan is being reviewed and updated.
Page 51 of 59Section 52
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 52 of 59
QUALITY SERVICE DELIVERY
No. Project Responsibility yet PICT
1 Delivery of Capital Works Program on time and within budget Director Planning & Infrastructure Additional design resources have been recruited during the quarter with more Behind Schedule @
Designer and Project Manager recruitment planned. The Capital Works
Executive Group has been established to provide improved monitoring of
Capital Program delivery.
2 Ernest Street and Hilton Terrace intersection upgrade Infrastructure Planning & Design Manager A consultant has been engaged to undertake the detailed design of the On track @
intersection upgrade including master drainage.
3 Delivery of Customer Satisfaction Survey Executive Manager Community Satisfaction Survey to be undertaken in late April - early May 2017. On track o
4 Waste Tender and Contract Waste & Environmental Health Manager Contract signed, mobilisation plan well underway and Garden Waste Recycling Completed @
Service Policy being reported to Council in April 2017.
5 Implementation of Council's preferred option of a one stop Executive Manager Conceptual design options finalised and to be discussed with Councillors. On track @
Customer Service Centre Proposed approach is to progress to detailed design subject to Council
approval in the 2017/18 Capital Works Budget.
6 Signage audit, education and compliance program Planning & Environment Manager Signage audit has been completed for the Tewantin business centre. Audit of On track o
Hastings Street commencing shortly.
7 Footpath trading audit, education and compliance program Property & Facilities Manager Program completed. Completed @
LOOKING AFTER COMMUNITY ASSETS
No. Project Responsibility TTL Sere
1 Development of Noosaville Foreshore Management Plan Property & Facilities Manager Consultant appointed and project underway On track @
2 Development of Bushland Reserve Plans Parks & Natural Areas Coordinator Nine Bushland Reserve Plans have been completed to the second draft stage. On track @
The second workshop for the overarching Bushland Reserve Management
Strategy to be held on 4 April.
A draft discussion paper regarding the prioritisation matrix for the reserves is
being prepared.
3 Rufous Street Project Director Community Services Rufous St civil works are progressing well with the project on target to be On track @
completed by the end of May. The tender for the design and construction of
the Digital Hub has been let to Hutchinson Builders with construction estimated
to be completed by the end of November to meet the conditions of the LGIP
grant.
4 Progress Beckmans Road upgrade Director Planning & Infrastructure Received briefing from Department of Transport and Main Roads. Awaiting On track @
further advice from the Department.
5 Library collection upgrade Libraries & Galleries Manager Additional e-titles and hard copies purchased, discovery layer resource options On track @
being scoped, a reporting mechanism for collating usage data for digital
resources developed. Loans of e-books have increased.
6 Noosa North Shore Campground redevelopment Executive Officer Arrangements are being finalised with Landcare to undertake weed removal & On track 8
vegetation rehabilitation works which will commence early April 2017. The
Material Change of Use (MCU) application is well advanced and will be lodged
early April 2017. Detailed design will follow the MCU decision with construction
tentatively scheduled to commence post Easter 2018 for completion early
2018/19.
7 Park Road Boardwalk upgrade project Infrastructure Planning & Design Manager Tenders for the design & construction contract closed on 3 April 2017. Tenders On track @
are now being assessed.
Page 52 of 59Section 53
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 53 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
A SUSTAINABLE COUNCIL
No. Project Responsibility eS Terry
1 Development of sustainability measures aligned with Council's Executive Manager The development of sustainability measures will progress in the consideration Behind Schedule @
adopted Sustainability Principles of major strategies and plans currently under development. Draft indicators
have been prepared and will be further reviewed by the internal Working
Group. Given the newly adopted organisational structure, consideration will
also be given to the membership of the group going forward.
2 Implementation of Emission Reduction Policy Executive Manager With the adoption of the Zero Emissions Noosa Organisational Strategy, work On track @
has commenced developing a detailed Action Plan and to address resourcing
requirements. The recruitment process for a temporary project resource to
assist with the implementation of actions was commenced in March 2017.
3. Implementation of ICT Roadmap Director Corporate Services Cloud transition to occur May 2017. Eplan project has commenced (authoring On track @
of new Noosa Plan). Internal Technology One mapping system completed with
training sessions scheduled. Cl anywhere Procurement to be implemented in
the June quarter.
4 Implementation of Workplace Health & Safety Action Plan Human Resources Manager The two year Workplace Health & Safety Plan has been broken down into On track @
detailed Monthly Action Plans. All responsible staff have been trained in their
responsibilities and actions are all being completed under the supervision of
the Leadership Team. The Monthly Action Plan and associated Rectifications
(RAPs) are visible on the intranet and discussed at each Leadership Team
meeting. 100% of actions have been completed and verified. Workplace
Health & Safety policies are in place.
5 Implementation of Asset Management Roadmap Asset Planning Coordinator Roadmap activities are well underway after delays with recruitment. Current Behind Schedule @
schedule is being reviewed for 2017/18.
Page 53 of 59Section 54
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 54 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
ORGANISATIONAL PERFORMANCE REPORTING
OUR PEOPLE
Measure Measure
Average Lost time injury duration Council % of LGW
Purpose Purpose
Safety of the workplace Safety of the workplace
35 3% +----------------------------------------------------------------
30 —
25 Sensesses —
¢ 2% dance nn seme sn ce ness e ReneS SEe SEES SORES EE EEEEEEROnEEES REeDEeEEESS
20 ——
15 —
10 \ / 1% +-- posse Peo pro --
5 _ —
oi Me
Ss FF FV K & we w ye 0%
Ss
2014/15 2015/16 2016/17 2017/18
Comment Comment
Duration is defined as the average days lost per lost time injury. The formula is No. of
work days lost / No. of lost time injuries.
Measure Measure
Personal leave total days x month Accrued Annual Leave weeks (median)
Purpose Purpose
Low levels of sick leave can equate to high morale and vice versa Potential financial burden if accrued leave is not taken and risk of staff burnout
500 6
400 |-02**"s 5
*
%
Pan ° stBB tang, 4
200 ~~ a gD . 3
Ni DAN 00° ;
100 —————
1 SS
0
x < Ss 0
Sp FF GF oF MSPs yh WF yv Ss rT Fw Kg SC CS ow se
Gli Sick leave <5 days (ccc Carers leave <5 days (lm Personal leave >5 days y oe w ¥ < ve w y
mms 2015/16 manee 2014/15
Comment Comment
March - 5 employees took in excess of 5 days personal leave for the month (sick 22 staff members currently have a leave balance in excess of 8 weeks which is the same
leave). as February
2014/15 data is shown by dotted purple line. 2015/16 data is shown by black line
Page 54 of 59Section 55
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 55 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Measure
Staff turnover rate as percentage of establishment level
Purpose
To track staff turnover over time and identify trends
12%
10%
8%
6%
4% ————
2% mee een ewe eee
o
0%
Sept Dec March June
Comment
2016/17 annualised figure is 10%
2015/16 annual figure is 13.06%
2014/15 annual figure is 11.06%
Annual average for category 4 Councils (2014) is 10.6%
2014/15 data is shown by dotted purple line. 2015/16 data is shown by black line
Page 55 of 59Section 56
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 56 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
OUR CUSTOMERS
Measure Measure
Number of requests received x month % of requests completed within target date x month
Purpose Purpose
Level of customer demand & whether service levels appropriate Indicator of whether service levels are satisfactory
2000 100%
1750 —————_—_————
1500 gett. * , — 80% co —————————_
1250 eeeeee, — °°
1000 a 60% +, _
e
750
_ : + + 7 - “ eee
250
oe eee Ee 20% —E
July Aug Sept Oct Nov Dec Jan Feb March April May June
0%
@ All others @ Local Laws uw Parks i
u Waste Management @ Works Operations @ Environmental Health July Aug Sept Oct Nov Dec Jan Feb March April May June
Comment Comment
Categories show the 'Work Groups' that on average receive the highest number of
requests each month.
Measure Measure
Average seconds of "wait" time in phone queue % of planning applications decided within 20 business days
Purpose Purpose
Service timeliness / capacity to respond Service timeliness
120 100% —
. 80% —
90 . . .
oe? e . e
eee *. oe ° *. 60%
° . < fe, . 7 a |
60 “°° . - —
°e 40% —
: ~ | I I
0 0%
ws & SF & oS ® we ot Jan Feb March
; ee ss * & < w we w s @MCU Reconfiguration Op Works mOp Works (Veg) #PBA @RAP wm Total
Comment
2014/15 data is shown by dotted purple line. 2015/16 data is shown by black line
Page 56 of 59Section 57
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 57 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Measure Measure
% of building information requests completed within 10 day statutory Average processing time 20 day plumbing applications
time frame
Purpose Purpose
Service timeliness Level of activity & service
20
100% ee tes,
oe r ,
MPG iiil La eww \
60% 10 ; a Cre -) f
40% | 7 j i] l ! ] i] { | iT : : i a 5 f. i "igigcesas
Gaeta
BEGEEEEE
0% ss oo © S \
July Aug Sept Oct Nov Dec Jan Feb March April May June . re & “ e e = w re we vs
Comment Comment
2014/15 data is shown by dotted purple line. 2015/16 data is shown by black line
Page 57 of 59Section 58
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 58 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
OUR FINANCES
Measure Measure
Investment return 0.25% above benchmark (UBS Bank Bill index) Rate arrears ratio <5%
Purpose Purpose
Performance of invested ratepayer funds Measures the efficiency of Council's collection of rates and charges
1.0% 15%
0.8% >
: 7 10% ———
06% < K io™ . —
.. ES *. *
0.4% - i 7 i 7 - 5%
%,°
0.2% —_—_——_—
0%
0.0% Ss oe Fe £ SF FSF CO
July Aug Sept Oct Nov Dec Jan Feb March April May June s ° x * & < w fF v ¥
Comment Comment
Measure
Working capital ratio > 2 (times)
Purpose
Measures Council's ongoing solvency
10
8
6 ~ othe, —
Telawt ir:
¢
SERRE
ll
SPREE
Sp gt oF SF fF SF w WF ye”
\
Comment
2014/15 data is shown by dotted purple line. 2015/16 data is shown by black line
Page 58 of 59Section 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
Page 59 of 59
GENERAL COMMITTEE MEETING AGENDA 18 APRIL 2017
OUR SYSTEMS & PROCESSES
Measure Measure
% of requests for service that were lodged electronically % of payments made electronically
Purpose Purpose
Identify growth of online services Identify growth of online services
40% 100%
90% —
wom = IIA
vow iw
“aie Ss
soe on
ox Ot a
10%
20%
0% | oe PU
July Aug Sept Oct Nov Dec Jan Feb March April May June 0% | i | 7 L ai i I il
wE requests Email (incl. requests via mobile applications) July Aug Sept Oct Nov Dec Jan Feb March April May June
Comment Comment
Note: 2015/16 data excludes requests received via email (including via mobile This KPI includes all payments made to Council via electronic means (including BPAY,
applications) direct debit, via Council's website, at Australia Post outlets etc)
2014/15 data is shown by dotted purple line. 2015/16 data is shown by black line
Page 59 of 59