Services & Organisation Committee Meeting - September 2023
Date: Tuesday, 12 September 2023 at 1:30PM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 00:09:56
Synopsis: Contract Award: Council unanimously chose Rosenlund for concrete crushing, 2-yr term with three 12‑month options, CEO authorised to finalise, Closed Session: s 254J prompted transparency concerns.
Meeting Attendees
Committee Members
Amelia Lorentson Joe Jurisevic Frank Wilkie Non-Committee Members
Executive Officers
Acting Chief Executive Officer, Larry Sengstock Director Infrastructure Services, Shaun Walsh Apologies (Did Not Attend)
AI-Generated Meeting Insight
Key Decisions & Discussions Council awarded Contract CN00344 Provision of Concrete Crushing Services to Rosenlund Contractors Pty Ltd for an initial 2-year term from 25 Sep 2023 to 24 Sep 2025, with three optional 12‑month extensions at Council’s discretion (Item 7.1). The award was carried unanimously, following a Waste Coordinator’s report to the Committee (Item 7.1). The Chief Executive Officer was authorised to negotiate the final contract with Rosenlund Contractors Pty Ltd (Item 7.1). The meeting resolved to close the session to the public under s 254J(3)(g) of the Local Government Regulation 2012 to discuss Item 7.1, and later resolved to reopen, both carried unanimously (Item 7.1). Amelia Lorentson chaired the meeting; Clare Stewart apologised; Joe Jurisevic and Frank Wilkie attended; Karen Finzel and Tom Wegener were in the gallery (Attendance & Apologies; 00:08). Nichola Wilson noted Tom Wegener left the room early in proceedings (Attendance note; 01:04). Larry Sengstock stated the need for confidentiality due to commercially sensitive information (02:32; Item 7.1). The Chair cited proceeding to a closed session under s 254J for Item 7.1 regarding “legal advice and negotiations relating to a commercial matter” (02:54; Item 7.1). Procedural vote to resume in open session and finalise decisions occurred after a short adjournment (09:35; Item 7.1). Meeting closed at 1:40 pm (Meeting Closure; 09:35–end). Contentious / Transparency Matters Use of a closed session for a contract award relied on s 254J(3)(g) (commercial negotiations), which is permitted but limits public scrutiny of procurement deliberations (Item 7.1). Transcript reference to “legal advice” alongside commercial negotiations suggests mixed grounds were discussed; minutes record only s 254J(3)(g), creating a minor inconsistency in the stated basis (02:54 vs Item 7.1). No open-session debate on evaluation criteria, pricing, or tender process occurred on the record; only the outcome appears in open minutes (Item 7.1). Absence of public deputations and nil reports outside the confidential item further reduced transparency touchpoints in this meeting (Agenda items 3–6; Item 7.1). Legal / Risk Closure expressly cited Local Government Regulation 2012 s 254J(3)(g), correctly aligning with “negotiations relating to a commercial matter” where public discussion may prejudice Council’s interests (Item 7.1). The resolution to close and reopen was properly moved and seconded, meeting procedural requirements for closed meetings under QLD local government law (Item 7.1). Delegation to the CEO to “negotiate the final contract” is lawful but requires clear parameters to avoid scope creep or material variation risks post-award (Item 7.1). The contract structure enables up to 5 years total (2 years + up to three 1‑year extensions), necessitating probity and performance management to ensure continuing value for money across extensions (Item 7.1). Any reliance on “legal advice” as a ground for closure would typically fall under s 254J(3)(f) or (h); minutes citing only (g) may warrant tightening minute-taking to reflect all applicable grounds to reduce challenge risk (02:54; Item 7.1). Procurement & Contract Management Contract CN00344 concerns concrete crushing services for Council’s waste operations, recommended via a Waste Coordinator’s report, indicating operational continuity priorities (Item 7.1). Extensions are at Council’s sole discretion and contingent on contractor meeting requirements, embedding performance leverage into the contract (Item 7.1). Unanimous support and concise resolutions indicate internal alignment on supplier selection and terms following closed-session consideration (Item 7.1; 09:35). Presence of the Acting CEO and Acting Director Infrastructure Services during a single-item agenda underscores the operational significance of waste-stream processing continuity (Attendance; Item 7.1). Meeting Conduct & Participation Amelia Lorentson efficiently progressed the agenda, confirming no presentations, deputations, or non-confidential reports before moving to the confidential item (00:08–02:54). Joe Jurisevic and Frank Wilkie moved/seconded the key resolutions to close, reopen, and award the contract, ensuring clear decision records (Item 7.1). Karen Finzel observed from the gallery; Tom Wegener left prior to the confidential item, with no recorded conflicts or votes from non-committee councillors (Attendance; 01:04).
Official Meeting Minutes
MINUTES Services & Organisation Committee Meeting Tuesday, 12 September 2023 1:30 PM Council Chambers, 9 Pelican Street, Tewantin Committee: Crs Joe Jurisevic (Chair), Amelia Lorentson, Clare Stewart, Frank Wilkie “Noosa Shire – different by nature” SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 SEPTEMBER 2023 1. ATTENDANCE & APOLOGIES COMMITTEE MEMBERS Councillor Amelia Lorentson (Chair) Councillor Joe Jurisevic Councillor Frank Wilkie NON COMMITTEE MEMBERS Councillor Tom Wegener Councillor Karen Finzel EXECUTIVE Acting Chief Executive Officer, Larry Sengstock Acting Director Infrastructure Services, Shaun Walsh APOLOGIES Councillor Clare Stewart 2. CONFIRMATION OF MINUTES Cr Wegener left the meeting. Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Joe Jurisevic The Minutes of the Services & Organisation Committee Meeting held on 8 August 2023 be received and confirmed. Carried unanimously. 3. PRESENTATIONS Nil. 4. DEPUTATIONS Nil. 5. REPORTS FOR CONSIDERATION OF THE COMMITTEE Nil. 6. REPORTS FOR NOTING BY THE COMMITTEE Nil. SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 SEPTEMBER 2023 7. CONFIDENTIAL SESSION 7.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - CONTRACT NO. CN00344 - PROVISION OF CONCRETE CRUSHING SERVICES CLOSURE OF THE MEETING TO THE PUBLIC Committee Resolution Moved: Cr Joe Jurisevic Seconded: Cr Frank Wilkie That the meeting be closed to the public pursuant to section 254J(3)(g) of the Local Government Regulation 2012 for the purpose of discussing Item 7.1 Contract CN00344 - Provision of Concrete Crushing Services. Carried unanimously. RE-OPENING OF THE MEETING TO THE PUBLIC Committee Resolution Moved: Cr Joe Jurisevic Seconded: Cr Frank Wilkie That the meeting be re-opened to the public. Carried unanimously. Committee Recommendation Moved: Cr Joe Jurisevic Seconded: Cr Frank Wilkie That Council note the report by the Waste Coordinator to the Services & Organisation Committee Meeting dated 12 September, 2023 and: A. Award Contract No. CN00344 Provision of Concrete Crushing Services to Rosenlund Contractors Pty Ltd for an initial term of up to two (2) years, commencing 25 September 2023 and expiring 24 September 2025 with an option to extend for three (3) further periods of up to twelve (12) months each. The option to extend will be at Council’s own discretion and subject to the Contractor’s ability to meet the requirements under the Contract. B. Authorise the CEO to negotiate the final contract with Rosenlund Contractors Pty Ltd. Carried unanimously. 8. MEETING CLOSURE The meeting closed at 1.40pm.
Meeting Transcript
Amelia Lorentson 00:08.020
Welcome everyone to the services and organisation meeting today Tuesday 12th of September 2023. I declare the meeting open. First I'd like to begin by an acknowledgement to country. the acknowledge the Kabi Kabi people as the traditional custodians of the lands and waters that form the region we call Noosa. Council pays its respects to all this past, present and future I would like to respect welcomes the ongoing role that indigenous people play within the Noosa community. Attendance and apology. We have one apology by the Mayor, Councillor Stewart. I note that Councillor Wilkie and Councillor Joe Jurisevic is in attendance. And I also note Councillor Finzel and Councillor Tom Wegener are in the gallery. Councillor Nicola Wilson 01:04.768
Wegener's just left the room, Chair. Amelia Lorentson 01:06.848
Okay. Can, Councillor Wegener, can I just note, Councillor Wegener's just left the room. Got that. And expect him to return. Oh, I can. I please request before commencing the meeting that everyone have their phones on silent or turned off. Can I go to today's services and organisation committee. Confirmation of minutes, there are no confirmation of minutes. Thank you. Presentations, deputations, there are no presentations, there's no deputations. There's no reports for consideration on the committee. There's no reports for noting by the committee. We're going straight to item 7, a confidential session. Discussions related to a confidential session will be going behind closed doors, but before moving to a closed session, I would like to ask the CEO the reasons for confidentiality. Larry Sengstock 02:32.152
I believe that these are best handled in a confidential session with councillors because they contain confidential information and information that's commercially So it's better that we do it you know in a closed session. Amelia Lorentson 02:54.384
Any questions to the councillors? Now I'll move to the meeting close to public this year, section 254J. Of the Local Government Regulation for the purpose of discussing item 7.1 regarding legal advice and negotiations relating to a commercial manner Nicola Wilson 09:34.660
Thank you Amelia Lorentson 09:35.700
Councillor Joe, Councillor Wilkie. Quick to a vote, all those in favour? Thank you. So nice short meeting today. I now declare the meeting closed at 1:40. Related Noosa Council Meetings
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