CONFIRMATION OF MINUTES
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Key Decisions & Discussions
• Council resolved to renew five restaurant leases at The Sound Park, Quamby Place for 10 years with existing tenants under the s236(1)(c)(iii) exception to tendering (Item 5.1; 01:13–03:04).
• Leases approved: Lease A to C & S Webster; Lease Areas B–E to B A Ogilvie and P A Bacon; CEO authorised to finalise, vary, and sign (Item 5.1; 02:12–03:04).
• Added Theatre Technician Services to the Specialised Supplier List for the J theatre through 26 Oct 2024, citing market tightness and operational need (Item 5.2; 03:33–04:42).
• Approved refresh to Contract T000067 Register of Prequalified Suppliers (ROPS) for Trade Services, adding 22 suppliers for two years from 23 Jun 2024, with a possible two-year extension (Item 5.3; 05:39–09:38).
• Infrastructure noted the ROPS now totals ~60 suppliers, addressing gaps in painting and building categories and expediting compliant engagement (Item 5.3; 06:19–07:45).
• Local supplier participation reported at ~41% Noosa LGA and ~82% including Sunshine Coast and Gympie, aligning with “buy local” objectives (Item 5.3; 07:54–08:40).
• Council moved to bring the Eumundi–Noosa Road landfill transfer station operation in-house from Cleanaway under Infrastructure Services; CEO delegated to execute transition (Item 7.1; 10:39–end).
• Approved creation of three FTE Level 4 LAWA positions to operate the transfer station (Item 7.1; 10:39–end).
• All items carried unanimously; movers/seconders largely Crs Wilkie, Phillips, and Wilson, indicating strong consensus (Items 5.1–5.3, 7.1; multiple timestamps).
Contentious / Transparency Matters
• Meeting was closed to the public under s254J(3)(g) LGR 2012 to discuss potential commercial negotiations for Item 7.1, then reopened before the resolution was adopted in open session (Item 7.1; 10:01–10:39).
• Minimal public debate recorded on lease renewals and supplier list, with reliance on prior workshops signalled by the Chair, limiting on-record scrutiny (Item 5.1; 02:12–02:38).
• No deputations or public submissions were heard, reducing external input on procurement and leasing decisions (Minutes Sections 3–4; 00:00–02:12).
• Use of the tender exemption for commercial leases without a market process can attract probity questions; Council cited the statutory renewal exception as its basis (Item 5.1; 01:13–03:04).
Legal / Risk
• Leasing: Council expressly applied LGR 2012 s236(1)(c)(iii) to renew trustee leases to incumbents without tender; CEO authorised to negotiate and vary, concentrating decision rights in the executive (Item 5.1; 01:13–03:04).
• Confidentiality: Closure complied with LGR 2012 s254J(3)(g) for commercial negotiations; decision made publicly, maintaining minimum transparency threshold (Item 7.1; 10:01–10:39).
• Workforce/IR: Establishment of three Level 4 LAWA positions for transfer station creates ongoing obligations; delegation enables timely staffing but requires adherence to Council HR and budget frameworks (Item 7.1; 10:39–end).
• Procurement: ROPS refresh maintains prequalification shields (insurances/licences) to reduce contracting risk and speed response to urgent works (Item 5.3; 06:19–09:26).
• Specialised Supplier List: Time-limited addition for theatre technicians reflects scarcity; reliance must remain within procurement policy scope and end-date (26 Oct 2024) (Item 5.2; 03:33–04:42).
Waste & Resource Recovery Operations
• Operation of Eumundi–Noosa Road transfer station transitioning from Cleanaway to in-house delivery under Infrastructure Services, likely improving direct control over service standards and costs (Item 7.1; 10:39–end).
• CEO empowered to negotiate all documents for transition, signalling an expedited timetable and centralised accountability (Item 7.1; 10:39–end).
• Staffing: Three FTE Level 4 LAWA roles approved to sustain operations, indicating an internalisation model rather than hybrid (Item 7.1; 10:39–end).
Procurement & Local Supplier Engagement
• ROPS expansion by 22 suppliers addresses category shortfalls (painting/buildings) and aims for faster, compliant turnaround on maintenance/capital works (Item 5.3; 06:19–07:45, 08:56–09:26).
• Local content emphasized: ~41% Noosa, ~82% broader region, supporting economic benefits and response times (Item 5.3; 07:54–08:40).
• Chair highlighted ROPS’ role in delivering timely works to residents, citing Coolabah Drive as a recent rapid-response example (Item 5.3; 08:40–09:26).
Property Leases at Quamby Place
• Clare advised five restaurant leases at The Sound Park expire in July after a 10-year term; renewal sought for a further 10 years under s236 exception (Item 5.1; 01:13–02:09).
• Frank Wilkie supported renewals as routine tied to businesses at Quamby Place and on a 10-year cycle (Item 5.1; 02:38–03:04).
The J Theatre Technical Capacity
• Paul explained scarcity of specialised lighting/sound technicians and the need to secure regular providers for contractual obligations at the J (Item 5.2; 03:33–04:40).
• Frank Wilkie confirmed scope is limited to the J due to its higher technical requirements; motion carried unanimously (Item 5.2; 04:06–04:42).
