2017-12-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                            12 DECEMBER 2017


Previous Council Consideration
Ordinary Meeting, 16 November 2017, Item 6, Page 13
That Council note the report by the Asset Planning Manager and Infrastructure Planning, Design
and Delivery Manager to the General Committee Meeting dated 13 November 2017 and approve
changes to Council’s organisational structure as detailed in the report.

Special Meeting, 29 June 2017, Item 3, Page 5
That Council adopt its Organisational Structure which is provided as Attachment 13.

Ordinary Meeting, 17 November 2016, Item 6, Page 8
That Council note the report by the Design Services Coordinator to the Services & Organisation
Committee Meeting dated 8 November 2016 and endorse changes to Council’s organisational
structure that includes an increase of two fulltime equivalent (FTE) staff, one a permanent FTE
and one a three year fixed term position in the Infrastructure Planning & Design Branch.

Ordinary Meeting, 20 October 2016, Item 1, Page 7
That Council note the report by the Asset Planning Coordinator to the Services & Organisation
Committee Meeting dated 11 October 2016 and endorse changes to Council’s organisation
structure that includes an increase of two fulltime equivalent (2 FTE) two year fixed term
positions in the Asset Planning Team.



Finance
Provision exists within the 2017-18 budget to fund the proposed changes in the organisational
structure. As previously detailed in the report to the General Committee Meeting of 13 November
2017 there will be funding implications to consider for future budgets.

Risks & Opportunities
The changes identified within this report in the Infrastructure Services Department are the result
of emerging issues in capital delivery and asset management. Insufficient staffing resources in
the Infrastructure Planning, Design and Delivery Branch and the Asset Management Branch will
negatively impact on the delivery of capital programmes and the development of asset
management plans which are a high priority for Council. In relation to the Corporate Services
Department, the consistent increase workloads of the Property Branch mean that the part-time
position is insufficient to meet service levels and customer expectations.


Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
The People and Culture Manager and Director Corporate Services have been consulted on this
matter.




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