2018-07-19 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                               19 JULY 2018


SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS
10 JULY 2018 – Crs Joe Jurisevic (Chair), Tony Wellington & Frank Wilkie
Apology:       Cr Frank Pardon
Other Councillors in attendance: Nil.

The following Recommendations from the Services & Organisation Committee were
adopted without discussion or further amendment.

Council Resolution
Moved:            Cr Jurisevic
Seconded:         Cr Glasgow
The Services & Organisation Committee recommendations dated 10 July 2018 be adopted.
                                                                                  Carried.


1    PROPOSED TENURE RENEWALS AND TENURE RENEWAL STATUS UPDATE -
     COMMUNITY ORGANISATIONS
     That Council note the report by the Property Officer to the Services & Organisation
     Committee Meeting dated 10 July 2018; and
     A.     Note the Expired Community Tenure Agreements and Renewal Status provided at
            Attachment 1 to the report;
     B.     Authorise the CEO to enter into tenure renewal negotiations with all community
            organisations detailed in Attachment 2 to the report in accordance with the Community
            Purpose Land and Infrastructure Tenure Policy; and
     C.     Apply the exception to the requirement for tendering of the leases under Section 236
            (1) (b) (ii) of the Local Government Regulation 2012 as the leases are to community
            organisations.


2    1718T084 TRAFFIC CONTROL SERVICES - TENDER ACCEPTANCE
     That Council note the report by the Civil Operations Manager to the Services and
     Organisation Committee Meeting dated 10 July 2018 and:
     A.     Award tender 1718T084 Traffic Control Services to Traffic Management People;
     B.     Award the contract for an initial term of up to two (2) years, with an option to extend for
            one (1) term of up to twelve (12) months. The option to extend will be at Council’s own
            discretion and subject to the contractor’s ability to meet the requirements under the
            contract.


3    1718T083 PAVEMENT MARKING SERVICES - TENDER ACCEPTANCE
     That Council note the report by the Civil Operations Manager to the Services and
     Organisation Committee Meeting dated 10 July 2018 and:
     A.     Award tender 1718T083 Pavement Marking Services to Cook Family Holdings Pty Ltd
            as trustee for The Cook Family Trust t/as Suncoast Roadmarking.
     B.     Award the contract for an initial term of up to two (2) years, with an option to extend for
            one (1) term of up to twelve (12) months. The option to extend will be at Council’s own
            discretion and subject to the contractor’s ability to meet the requirements under the
            contract and pricing.

                                                                                         Page 9 of 14