2015-03-31 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   31 MARCH 2015




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Delegation No: 2014-02
            (iv) preferred supplier arrangement;
            (v)  LGA arrangement;
            (vi) an entity resolved by Council as a sole supplier;
            (vii) an entity resolved by Council as providing specialised or confidential services;
            (viii) when a genuine emergency exists;
            (ix) the contract is for the goods and is made by auction;
            (x) | the contract is for second-hand goods; or
            (xi) | the contract is made with, or under an arrangement with, a government agency.
      (d)   make, enter into, amend or discharge contracts for valuable non-current asset
            exceptions, subject to legislative conditions and Council resolution:
            (i) | disposal of an interest by renewal to an existing tenant of the land;
            (ii) | disposal of an interest in land to a person who owns the adjoining land;
            (iii) | disposal of an interest in land by lease for a telecommunications tower;
            (iv) disposal of a valuable non-current asset, other than land, by way of a trade-in for
                 the supply of goods and services; or
            (v)  following Ministerial exemption (Council resolution not required).
      (e)   authorise payments under a properly established contract;
      (f) | authorise the issue of purchase cards up to the approved limit; and
      (g)   authorise statutory payments and specific system payments.

Any Conditions of Delegation:

1. | The Delegated Officer may make, amend or discharge a contract for Council if-
      (a)   Council's expenditure for the contract has been provided for in the approved annual
            budget for-
            (i) | the financial year when the contractual action is taken; or
            (ii) | the financial year in which the delegation is made, if the expenditure is within the
                 limits stated in the resolution making the delegation; or
      (b)   The contractual action has been taken because of genuine emergency or hardship.
2.    The delegated officer may exercise the delegated powers on behalf of Council subject to:
      (a)   compliance with relevant legislation, policies, guidelines and procedures; and
      (b)   the accepted offer is the most advantageous to Council.

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