2017-05-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                       15 MAY 2017


3.    Design & Construction Issues

a.    Issue of construction materials by Council

The reconstruction of the Kinmond Creek Road pavement will use material from Council’s
Ringtail Creek Quarry. The contractor will transport the material from the quarry to site, with
quantities recorded on load dockets. Material costs will be captured from the load dockets.

b.    Telstra fibre optic service

During design development, a potential conflict with the existing Telstra service was identified.
Council staff have been unable to locate the service and confirm any conflict. To mitigate this
risk:
    an item has been included in the tender schedule and documents for the contractor to
      locate and verify the Telstra service; and
    a provisional item has been included for the relocation of the Telstra service, if identified as
      being a conflict with the permanent works.

4.    Tender Process

An open invitation to tender was called via LG Tender Box opening on 9 March 2017 and closing
on 7 April 2017. A total of 14 tender submissions were received, of which 10 were conforming
and four were alternative tenders.

5.    Tender Assessment

The tender evaluation panel undertook an assessment of the conforming tender submissions
from the following respondents, which are listed in ascending order of price:

1)    Carruthers Contracting Pty Ltd;
2)    Epoca Constructions Pty Ltd;
3)    G & R Brown & Sons Pty Ltd;
4)    Sunshine Coast Consulting Pty Ltd;
5)    SGQ Pty Ltd;
6)    PJM Civil Contractors Pty Ltd;
7)    Shadforths Civil Pty Ltd; and
8)    Civil Mining and Construction Pty Ltd; and
9)    Queensland Bridge and Civil Pty Ltd.

The tenders were evaluated using the following criteria:
    Capability and resourcing;
    Contract experience and track record;
    Timeline and methodology;
    Quality;
    Health and safety;
    Environment and sustainability;
    Contribution to local economy; and
    Price.

The tender evaluation team consider the conforming tender from Carruthers Contracting Pty Ltd
for $1,601,732.81 (excl. GST) to be the most advantageous to Council and presents the best
value for money.




                                                                                        Page 4 of 15