2017-05-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                        15 MAY 2017


6.     Programme & Next Steps

An external Australian Government grant application to the value of 50% of the project cost was
originally being prepared for submission in mid May 2017. Further advice from the Australian
Government was received advising that a decision on all bridge renewal funding applications
won’t likely be released until late 2017, and that this particular application is potentially weaker in
merit compared to the other Noosa Council applications being prepared.

Given the timing implications associated with the decision on successful grant applications and
lower likelihood of success for this particular project it was decided to discontinue with the grant
application process and proceed with the delivery of the project (to be fully funded by Council as
a capital renewal project).

The current tender validity period of the preferred contractor expires on the 6 July 2017. As such
it is recommended to award tender 1617T112 to Carruthers Contracting Pty Ltd (Carruthers) for
the lump sum price of $1,601,732.81.

Finance & Risk

Finance

The project was originally funded in the 2016/17 capital budget to the value of $2.1 million. Funds
were removed in the recent budget review given the project will not commence until the 2017/18
financial year. Funding was discussed at the Capital Works Executive meeting on 5 May 2017
where it was agreed that the tender process continue given the drainage structures are failing. It
was agreed that funding will be provided at the first budget review in the 2017/18 financial year.
The Director Corporate Services confirmed that funding was available from the unspent
depreciation restricted cash reserves to support this approach.

Risk

A Level 2 Structural Assessment of the culverts has been undertaken which recommended the
load limiting of one structure to 12 tonnes, which has been implemented, due to the extent of
deterioration. The report concluded the culvert is in a very poor condition and will inevitably
require complete replacement. If left unchecked, the deterioration of the culvert could result in
further load limiting and the road becoming closed to traffic.

Consultation

External Consultation - Community & Stakeholder
Council officers have met and notified property owners about the upcoming work. The owners will
be notified about the change in delivery date of this project.

Internal Consultation
Finance, Procurement, Environment, Civil Operations and Asset Planning Teams.




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