2021-08-30 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                 30 AUGUST 2021


 Tablelands Road Bridge B replacement (SP1)

 Item                                                                                  Cost (excl. GST)
 Costs Year to Date (August 2021)                                                               $224,000
 Tendered Contract Value                                                                        $974,897
 Consultants, superintendent and staff costs                                                     $60,500
 Qleave                                                                                           $7,400
 Subtotal                                                                                     $1,266,797
 Contingency - 10% of contract value                                                             $97,490
 Total project cost (SP1)                                                                     $1,364,287

 Wahpunga Lane Bridge replacement (SP2)

 Item                                                                                  Cost (excl. GST)
 Costs Year to Date (August 2021)                                                               $185,000
 Tendered Contract Value                                                                      $2,243,343
 The contract value includes additional construction cost to mitigate scour issue of
 $336,377
 Consultants, superintendent and staff costs                                                     $65,500
 Qleave                                                                                          $15,400
 Subtotal                                                                                     $2,509,243
 Contingency - 10% of contract value                                                            $224,334
 Total project cost (SP2)                                                                     $2,733,577

In June 2021 Council applied for additional funding from the Federal Bridges Renewal Program to
co-fund the additional cost. A further amount of $771,748 was approved with 50% co-funding from
Council. Following the additional funding request further cost increases were identified due to steel
market pricing increases, which were unable to be included in the request.

 Project funding and shortfall overview
 Funding source                                             Funding amount (excl. GST)
                                                Tablelands Road Bridge        Wahpunga Lane Bridge
 Total approved project funding                                  $954,576                $1,527,322
 Additional approved grant funding                               $203,944                  $567,804
 Additional Council budget required*                             $205,767                  $638,451
 Total estimated project cost                                   $1,364,287               $2,733,577

With the additional grant funding secured in August 2021, the additional cash impact to Council will
be $844,218. The additional budget required for both projects (including additional grant revenue)
will need to be considered at Budget Review 2 (BR2).

Risks & Opportunities
 Finance Risks                Mitigation
 Council request for scope    This is to be mitigated through the Capital Works Project Control Group and
 increases.                   Capital Works Executive meetings and limitation of client requested scope
                              variations.
 Scope changes once           Council acceptance of scope as awarded with intention of not increasing
 construction commences       scope.
 and project becomes
 publicly visible.


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