2014-03-25 Planning & Organisation Committee Agenda Pages 168-231

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                      25 MARCH 2014


8.   SOLE AND SPECIALISED SUPPLIER LISTINGS

Author            Procurement Officer, Sarah Hansen
                  Organisational Services

Index             ECM/ Subject/ Purchasing and Supply Matters

Attachments       1.    Sole Supplier List
                  2.    Specialised Supplier List




EXECUTIVE SUMMARY

Not applicable.

RECOMMENDATION

That Council note the report by the Procurement Officer to the Planning & Organisation
Committee dated 25 March 2014 and:

A.   Adopt the Sole Supplier List shown as Attachment 1 to the report; and
B.   Adopt the Specialised Supplier List shown as Attachment 2 to the report.




REPORT

The purpose of this report is to present a list of sole and specialised suppliers to Council for
adoption as exceptions to the general contracting provisions contained in the Local Government
Regulation 2012 (“the Regulation”).

The Regulation provides for different methodologies to establish medium and large sized
contracts.

Medium sized contacts, defined as being of contract value greater than $15,000 and less than
$200,000 (excluding GST), require three (3) written quotations to be invited.

Large sized contracts, defined as being of contract value greater than $200,000 (excluding GST),
require written tenders by public invitation.

The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole providers of a good or service, or where
the good or service is of a specialised or confidential nature:

     A local government may enter into a medium-sized contractual arrangement or large-sized
     contractual arrangement without first inviting written quotes or tenders if -
     (a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably
     available; or
     (b) the local government resolves that, because of the specialised or confidential nature of the
     services that are sought, it would be impractical or disadvantageous for the local government to
     invite quotes or tenders;


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