PROCUREMENT ASSESSMENT WORKING TEAM - CONTRACT AWARDS UNDER CEO DELEGATION · Report

GENERAL COMMITTEE MEETING                                                      20 JANUARY 2025


•    Consider consistency on evaluation, to other procurement outcomes and policy alignment;
•    Clarifying any aspects of the procurement/evaluation process, and proposed award/contract,
     with the evaluation panel chair and/or Procurement Advisor.
If the PCAWT is satisfied with the procurement process and the subsequent recommendation for
award, a recommendation (report) will be made to the CEO for consideration.

4.   Reporting Requirements

In accordance with Part 4, Chapter 6, Local Government Regulation 2012, all contractual
arrangements worth $2000,000 or more (exclusive of GST) are published via Council’s website, after
award.

To provide additional disclosure, as per policy, the Director Corporate Services will also report
PCAWT reviewed and CEO awarded contracts to Council on a bi-annual basis.

Link to Corporate Plan

Theme No. 5 - Excellence

This theme focuses on customer experience, financial sustainability, innovation and technology,
levels of service, governance, our employees and volunteers, funding streams and asset
management practices.


Previous Council Consideration
Special Meeting 28 June 2024
That Council note the report by the Director Corporate Services to the Special Meeting dated 28
June 2024 and
...
I. Adopt the Procurement Policy, which is provided as Attachment 9 to this report.
...

Finance
Funding of these procurement activities occurs within adopted budgets. Where any procurement
requires additional funding, this is addressed through budget review.

Risk & Opportunities
                 Risk                               Mitigation / Opportunity
                                                    The PCAWT/CEO process offers 2 stages of
                 Awarding contracts outside of
                                                    review (PCAWT and CEO), in addition to the
                 Council Meetings perceived as
                                                    original procurement evaluation, before a
                 not being a robust process.
                                                    decision to award.
PCAWT                                               A report must first be submitted to the
Process          Contracts may be awarded           PCAWT, generally by the procurement
                 outside of Council Meetings,       evaluation chair, outlining the details of the
                 that may otherwise require         procurement/project and rationale for seeking
                 consideration/debate directly by   the PCAWT. Should the PCAWT, or
                 Council.                           subsequently the CEO, deem that the contract
                                                    award should be considered by Council, the