2019-07-09 S&O Agenda - Item 5 - Attachment 1 - Building and Facilities Asset Management Plan

7. Plan Improvement and Monitoring
7.1    Status of Asset Management Practices
Currently all Asset Management activities are managed within the Noosa Council Asset
Management Governance Framework and enabled through Technology One (T1) asset information
management system. The establishment of a buildings and facilities working group will enable the
improvement program to set priorities and targets that are aligned to Council.


7.2    Improvement Program
The following initiatives are recommended:

1.    Asset Inventory – Ensure that there is one single asset register/hierarchy that captures all
      parent and child (component) assets; at a level of the lowest or appropriate repairable unit. All
      other duplicated asset lists/registers should be eliminated. T1 is the Enterprise Asset
      Management repository. Prior to the revaluation, it is recommended a detailed asset register
      and data reconciliation project establishes a single point of truth for asset data within T1.
2.    Asset Responsibility – Infrastructure Services Director is responsible for the corporate
      buildings and depots. However the asset managers are various across the organisation as
      they are based on the services provided from the facility to the community. A detailed Asset
      responsibility matrix is required and will be developed over coming months by the buildings
      and facilities working group and is expected to be completed by December 2019.
3.    Condition Assessments – In consideration of more detailed and regular condition
      assessments, priority should be given to the high value and critical components/assets such
      as roofs, Electrical/Mechanical Services, Super Structure etc. to ensure development of
      renewal programs for individual asset classes.
4.    Renewal Plans - The establishment of renewal plans for all assets considered in this AMP is
      considered essential to achieving good asset management outcomes. Renewal plans are
      based on understanding the condition of Council’s assets and modelling to ensure that the
      intervention for renewal achieves the assets useful life. The establishment and review of these
      renewal plans will be a focus for the buildings and facilities Working Group to develop and
      implement into Council’s processes and procedures.
5.    Capital Planning – The development of upgrade programs will support maintaining the levels
      of service and expectations of the community. The Public Amenity Priority Program is being
      developed for completion by the end of the 2019 calendar year. Further renewal and upgrade
      programs across all buildings and facilities is required. The ongoing condition assessments
      will enable the development of capital programs across all buildings and facilities. These
      programs will improve prioritisation and strategy around the delivery of capital works.
6.    Asset Systems – There is an initial implementation of operational work orders for planned,
      reactive work and inspections to date. There are a number of functions of the T1 system that
      would improve the operational and maintenance activities and further improve the asset
      management objectives of the organisation. These include:
      i.    Planned maintenance work orders;
      ii.   Costings via work orders;
      iii.  Inspections and defects logged within T1;
      iv.   Asset performance reporting from T1;
      v.    Data capture – asset validation and updating.




Asset Management Plan: Buildings and Facilities                                                Page 21