2019-07-09 S&O Agenda - Item 5 - Attachment 1 - Building and Facilities Asset Management Plan

9. ANNEX B: Buildings                                                      and             Facilities
   Stakeholders
The internal and external stakeholders for the buildings and facilities are detailed below:

 Role                             Function
 Internal
 Council Staff                    Council officers play a major role in managing assets to ensure that they
                                  provide a level of service that meets the needs of both residents and
                                  visitors to the area. Council officers implement the components identified
                                  in the buildings and facilities asset management plan.
 Elected Council Officers         This stakeholder group includes Councilors and the Mayor for the Council.
                                  They are primarily responsible to ensure that their decisions represent and
                                  reflect the needs of the wider Noosa community.
 Buildings and       facilities   Provides technical advice to improve decision making across all internal
 Working Group                    stakeholders. The group must ensure the asset management planning
                                  covers the whole of life and optimally balances cost, risk and performance
                                  of the buildings and facilities where possible.
 Asset Manager (Various)          Infrastructure Services Director responsible for the corporate buildings
                                  and depots. However the asset managers are various across the
                                  organisation based on the services provided to the community. A detailed
                                  Asset responsibility matrix is required and will be developed over coming
                                  months by the buildings and facilities working group and has been defined
                                  within this AMP improvement plan.
 Buildings       &   Facilities   Responsible for the day-to-day maintenance activities and delivering
 Branch                           minor capital works programs.
 Asset Planning Manager           Responsible for the condition assessments in developing renewal
                                  programs.
 Finance                          Ensures that the appropriate level of financial information is made
                                  available to Infrastructure Services branch management.
 External
 Community & Residents            Residents are the core users of buildings and facilities. Their needs, wants
                                  and expectations are conveyed to Council, which should be reflected in
                                  the levels of service for maintaining a good building and facility assets.
 Councils Insurer                 Ensures that all insurance and risk are adequately addressed.
 Visitors                         Visitor’s wants, needs and expectations drive the development in areas of
                                  the highest tourism usage.

It is important that the defined roles have the capability and capacity within their management
responsibility to make good on the responsibilities assigned to them. From stakeholder discussions
held during development of the Asset Management Improvement Roadmap, some of these
responsibilities may be centralised in the first instance and then transferred to other parts of the
Organisation when the appropriate capability and/or capacity is developed.




Asset Management Plan: Buildings and Facilities                                                         Page 44