2019-02-18 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   18 FEBRUARY 2019




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GENERAL COMMITTEE MEETING AGENDA                                                  18 FEBRUARY 2019

      APPLICATION PROCESS
      All community grant applications must be submitted by the advertised closing date and time.
      Applications received after the closing date and time will not be accepted.
      Applications for Community Project, Festive Season Event and RADF grants must be submitted
      online on a current Grant Application Form made available by Noosa Council. Applicants must have
      spoken with a Council Officer prior to submitting the grant.
      Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
       process.
      Water Rebates and Building Insurance Cover will be arranged for eligible recipients and these
      organisations will not be required to complete an application form.

      OUT OF ROUND FUNDING
       In exceptional circumstances, or cases of significant hardship, Council may consider special one-off
      funding outside the scheduled grant timeframe.

      CONDITIONS OF FUNDING
      All successful applicants will be required to enter into a funding deed of agreement with Council and
      acquit funds within the allocated timeframes. The timeframes and acquittal requirements are outlined
       in the supporting Grant Guidelines for the specific funding program. Successful applicants will be
      required to actively and publicly acknowledge Council’s support.

      COUNCIL’S ROLES AND RESPONSIBILITIES
      Council will publicise the availability of its grants programs widely and in such a way as to promote
       public confidence in the process. In assessing the grants, Council will:
      e  Ensure public monies are allocated in a fair and equitable way;
      e  Ensure best possible value for money;
      e  Check each application against eligibility criteria and assessment criteria, as set out in the
         appropriate Grant Guidelines; and
      e  Seek recommendations from an expert panel that can comprise Council officers, Councillors
         and/or community representatives.

      Council will determine the total allocation of funds to the community grants program through its
      annual budgetary processes. The number and types of grants approved by Council will depend on
      the demand for funding, the available program budget and Council priorities. In some instances, part
      funding may be offered. Funding priorities for individual grant programs will be regularly reviewed to
      ensure their relevance and they continue to meet Council objectives.
      Council officers are available to provide advice to applicants. They will also assist applicants to
       identify additional and alternative sources of funding relevant to their project or event. Council officers
      and Councillors are responsible for recognising and declaring any actual or potential conflicts of
       interest. A conflict of interest can occur when your private interests interfere, or appear to interfere,
      with your duty to put the public interest first. This is defined in the Local Government Act (for
       Councillors) and the Noosa Council Employee Code of Conduct (for Council staff). his mayinaciude,
                                                                   Anyone having a determined conflict
      of interest should not debate or be involved in any discussions on any matter relating to that
      application.

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