2019-02-18 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   18 FEBRUARY 2019




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GENERAL COMMITTEE MEETING AGENDA                                                  18 FEBRUARY 2019

      Council officers are required to adhere to this policy when supporting, facilitating, or delivering
      grants-related activities. It is the responsibility of Council officers to ensure that grants and funding
      provided from public monies are:
      e Administered transparently and accountably;
      e Aligned with Council's objectives, goals and priorities;
      e  Effectively advertised and promoted to the community so that all potential applicants have equal
         opportunity to apply for funds; and
      e  Monitored for compliance against set performance measures.

       Final decisions in the Community Grants Program are made by the Council, CEO or delegate.

       RELEVANT DOCUMENTS
      e   Councils     adopted      strategic    documents      as     can      be     found     here:
          https://www.noosa.qid.gov.au/principles-plans-strategies

       RELEVANT LEGISLATION
      Queensland Government
      e  Local Government Regulation (2012)
      e  Local Government Act (2009)
      e Statutory Bodies Financial Arrangements Act (1982).
       Noosa Council
      e   Noosa Council Employee Code of Conduct

       DEFINITIONS
      Acquittal
      This is the process by which a recipient demonstrates in writing to the funding body that it has
      expended the funds in accordance with the terms and conditions of the funding agreement on
      completion of the activity or project. The acquittal process, when conducted correctly, demonstrates
      that these monies were being used efficiently, effectively or that the community is getting value for
      money for services.
      Auspice
      Auspice means that an organisation takes responsibility for ensuring the funds are used as specified
      in the grant allocation. An auspicing organisation will be responsible for:
      e  Sign off on the funding agreement;
      e The receipt, banking and administration of all monies;
      e  Project monitoring and completion;
      e  Ensuring the applicant acquits the funding on time; and
      e  Sign off on the acquittal form.
       Business
       For the purpose of this policy, business is defined as an organisation or enterprising entity
      engaged in commercial, industrial or professional activities for profit. This may be in the form of a
      sole trader, company or partnership.             an individual operating as the sole person
      legally responsible for all aspects of the business.[Company} a legal entity separate from its
      shareholders.              an association of people or entities running a business together, but not
      as a company).

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