2019-02-18 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   18 FEBRUARY 2019




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GENERAL COMMITTEE MEETING AGENDA                                                         18 FEBRUARY 2019

Community Engagement & Communications Plan for:                                                          SD
mt VIROL E MSY kel axe 1

 Plan - |AP2 level — inform= tell them, consult =ask them, involve= bring them into the discussion, collaborate = work with
    them, or empower = they tell us what they want and we do it(See IAP2 Spectrum)
Consult and Involve:
A number of workshops have been held with community groups and councillors to assist with scoping the strategy,
identifying issues and priorities, and developing a discussion paper. Broad consultation with the community on priorities has
also been completed.

Consult:
The final stage of consultation will seek community feedback on the final draft Strategy.
Plan — Components and sequence - /ist here all the elements/tools you intend to use and in what sequence — bullet points
are fine (See Fig 1)
Council endorsement for broad consultation:
February - Report direct to General Committee 18 February, and Ordinary Meeting on 21 February.

Broad consultation and evaluate responses:
Intended to undertake press release/launch on 4 March 2019. This provides a space between the launch of the Draft Noosa
Planning Scheme on 15th February 2019.

Your Say Noosa content will be loaded and live from the 22 February, once the draft is on the public record. There is some
risk we may need to engage with the media soon after the Council meeting, regardless of the Planning Scheme date,
depending on media request following the meeting. To avoid confusion, the 4 March date is preferred.

Stakeholder group methodology
Internal: staff newsletter and noticeboards, briefings/emails with staff.
External: Your Say Noosa, media releases, Noosa Facebook, submission form, direct email to stakeholders, Environment
Forum presentation and discussion , briefings with community groups upon request, staff available to answer questions

Council endorsement, debrief, review and learn:
April — Workshop with Councillors on community consultation feedback and draft implementation plan.
May/June — Environment Strategy presented to Council for adoption.

Manage — Deliver, monitor response and establish success metrics — a short list of indicators that potentially provide a
measure as to how well the community engagement project succeeded e.g., participation rates, level of IAP2 reached,
consensus reached, Council informed, reliable data, community response, outcomes
The Environment Strategy consultation success can be measured by:
e   media responses to the strategy
e   number of submissions received
e   final adopted by Council in a timely manner

Databases used and file location— internal /external Location on ECM
ECM\Project and Contract\Environment Strategy

New databases created and file location — new that will be created for this project. Include stakeholders. Location on
ECM
Existing stakeholder databases for community groups/state agencies will be used.
Database list of submitters will be generated during formal consultation
YSN database

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