Minutes Ordinary Meeting 19 December 2024

ORDINARY MEETING MINUTES                                                  19 DECEMBER 2024



            QUESTION 2.
            Does Council keep a register of approved external consultants and contractors and
            a register of internal expertise of staff and if so, how often are these registers
            reviewed and updated and the process for undertaking this?
            RESPONSE PROVIDED BY: Trent Grauf, Director Corporate Services
            Council utilises a number of registers related to outsourcing arrangements.

            In Terms of Panel Arrangements: Under the provisions of the Local Government
            Act 2009 and Local Government Regulation 2012, Council does rely on panels, or
            registers of pre-qualified suppliers. Council will utilise these panels to undertake
            many of its procurement activities. These panels are both established by
            independent industry bodies, such as LocalBuy, and also specialised Council
            established registers that specifically focus on ensuring Council utilises and
            supports local businesses where possible. For interest, it is worth noting that during
            the 2023/24 financial year over half of the goods and services Council sourced
            were from local contractors in the Noosa, Gympie and Sunshine Coast region to
            support the local economy. The pre-qualification process for these panels follows
            the Act’s requirements for assessing value-for-money, and that the business has
            sufficient experience, insurance and standards (such as safety, environmental,
            etc.) before Council engages them for work. These panel arrangements are
            reviewed and updated annually. For any local business listening online, and
            interested being listed in these panel arrangements for Noosa Council and our
            neighbouring Council’s, please visit the Tenders and Procurement page on
            Council’s website.

            In Terms of Executed Contracts: Under the provisions of the Local Government
            Act 2009 and Local Government Regulation 2012, Council reports all large value
            contracts and tenders valued at $200,000 (ex GST) and above on Council’s
            website under the Tenders and Procurement page. Note that this does not extend
            to small to medium sized contracts under $200,000. This register is updated for
            each new contract.

            In terms of Workforce: Council’s new corporate plan articulates the need to
            develop a workforce capability plan. This Plan, once developed across the
            organisation, will provide a consistent baseline to assist in determining any risks
            and opportunities associated with the scale and expertise of our workforce, that
            may currently be supplemented through external arrangements such labour hire,
            contractors or consultants.




   8.2.     JOHN COCHRANE

            QUESTION 1
            What is the definition of a "Structure" used in determining Site Cover under the
            Noosa Plan 2020? How is this definition derived and what guidelines are used to
            ensure consistency in the application of term?