Key Decisions & Discussions
• Frank Wilkie : Noted apologies (Cr Phillips) and remote attendance (Cr Finzel); petitions accepted incl. 377-signatory call for a safe Eumundi Noosa Rd pedestrian crossing, referred to CEO for action (Item 5; 00:00–01:15).
• Rhett Duncan (Unitywater) : Urged refusal of Noosa Springs hotel citing odour, State Planning Policy buffers for sewage treatment plants (STPs), and heightened EPA odour liabilities after June 2024 amendments (Items 7.1; 02:09–15:44).
• Kim Petrovic and John Cochrane : Opposed Noosa Springs hotel, citing outdated expert reports, bushfire evacuation risk via single access, flawed survey/consultation, community facility displacement, and “Trojan horse” for future expansion (Items 7.2; 16:00–22:17, 22:17–30:00).
• Kristy King : Warned hotel would displace 210 juniors and 140 adults from Noosa Springs Tennis Club plus key gym/pilates community services, with no local capacity to absorb demand (Item 7.3; 30:09–36:04).
• Trent Grauf : Outlined outsourcing/procurement framework under Local Government Act 2009/Regulation 2012, sound contracting principles, use of LocalBuy and local panels; contracts ≥$200k published; over half spend local in 23/24 (Item 8.1; 37:04–42:45).
• Richard MacGillivray : Clarified “site cover” exclusions per Planning Regulation 2017; Council practice includes structures >1m above ground; new editor’s note in Noosa Plan 2020 aligns (Item 8.2 Q1; 43:33–44:42).
• Richard MacGillivray : Declined to detail Noosa Springs hotel waste plan while under assessment; directed to PD Online; later confirmed Parkridge rezoning to High Density Residential does not materially affect hotel’s impact assessment (Items 8.2 Q2, 8.3 Q2; 46:22–46:49; 49:30–50:29).
• Shaun Walsh : Banksia Ave connection idea for Calile Hotel traffic to be tested in updated Noosa Traffic Study due to potential rat-running and network effects (Item 8.4; 50:29–52:33).
• Council : Approved MCU24/0084 Function Facility at 658 Louis Bazzo Dr, Ringtail Creek with stringent conditions and added recurring review of the Operational Management Plan (OMP) every three years; several amendments to tighten hours/bus numbers failed (Item 11.3, 7.1; 01:08–02:21).
• Council : Adopted Strategic Asset Management Plan 2024–2030; updated Privacy Policy; approved Mayor’s COM(SE)Q overseas delegation (COM pays); appointed Cr Phillips to Sunshine Coast Transport Security meetings (Item 11.2; 01:01–01:02).
• Council : Noted Nov 2024 Financial Performance; approved RADF grants $50,585; noted Climate Change Response Plan implementation update (Items 8.1–8.3; 02:21:24–02:22:07, minutes).
• Council : Approved Other Change to approval at 59 Kabi Rd, Cootharaba to include group farm stay (max 88 beds) with conditions (Item 8.4; minutes).
• Council : Delegated to CEO resolution of P&E Court Appeal 1219/2020 (27 Attunga Heights) (Item 9.1; minutes).
Contentious / Transparency Matters
• Kim Petrovic : Alleged rolling decision-period extensions for Noosa Springs DA reduced transparency; MacGillivray said extensions are operational under DA Rules; promised timelier PD Online uploads (Item 8.3 Q1; 47:26–49:30).
• Kim Petrovic : Criticised notification over Christmas and minimised engagement; sought independent survey; raised mental-health/community facility displacement risks (Item 7.2; 16:24–22:17).
• Unitywater : Warned Council as Unitywater shareholder faces reputational/financial risk from odour complaints despite models meeting 99.5th percentile; model based on 2016 data and sensitive to vegetation/wind (Item 7.1; 02:09–15:44).
• Council debate : Staff cautioned that reducing hours below recommended conditions could trigger applicant appeal; Council retained staff-recommended hours, added OMP review (Item 11.3, 7.1; 01:21–01:26, 01:33–01:36).
• Nicola Wilson : Flagged code inconsistency: Entertainment Activities Code allows later hours in rural zone than might be expected in sensitive settings; highlighted resident expectations gap (Item 11.3, 7.1; 02:06:30–02:09:57).
Legal / Risk
• Planning Act 2016 : Assessment bound to benchmarks and relevant matters; staff advised recommended hours/conditions meet scheme; tougher limits could be vulnerable on appeal/representations (Item 11.3, 7.1; 01:22:19–01:25:16).
• Environmental Protection Act (June 2024) : Odour now an environmental nuisance potentially constituting serious/material harm; s391 contravention risks penalties/imprisonment; Unitywater cited reverse-amenity exposure if hotel proceeds near STP (Item 7.1; 02:09–15:44).
• State Planning Policy 2017 : Unitywater argued approval near STP would conflict with policy protecting essential infrastructure from encroachment; odour contour line (2.5 OU) not a “hard” boundary (Item 7.1; 02:09–15:44).
• Aboriginal Cultural Heritage Act : Duty of care applies to road/track upgrades on Ringtail Creek site; cannot be conditioned under Planning Act, but applicants must comply; advisory notes flagged (Item 11.3, 7.1; 01:14:32–01:16:10).
• Traffic/State road : Access upgrades on Louis Bazzo Dr conditioned by SARA for safety; Council cannot regulate State-controlled road operations (Item 11.3, 7.1; 01:49:39–01:50:40).
• Appeal posture : Council delegated CEO for P&E Court Appeal 1219/2020; staff noted “deemed refusal” risk if DA deadlines missed (Items 9.1; 01:26:19–01:26:50, minutes).
Conflicts of Interest
• Amelia Lorentson : Declarable COI (once engaged submitter Pat Rogers for legal advice); Council resolved she could participate; she did not vote on MCU24/0084 (Item 11.3, 7.1; 01:02:22–01:04:40, minutes).
• Tom Wegener : Prescribed COI (RADF item; son connected to project); left chamber; vote carried without him (Item 8.2; 02:21:43–02:22:07).
Planning Scheme, Zoning & Development Controls
• Brian Stockwell : Argued MCU24/0084 complies with benchmarks; noise at boundary below traffic noise; added ecological rehabilitation condition and OMP/noise compliance conditions (Item 11.3, 7.1; 01:08:25–01:11:20).
• Amelia Lorentson : Sought stricter hours (Mon–Thu 7pm close; Fri–Sat 10pm) and weekly cap; both lost; succeeded on triennial OMP review with Council approval and implementation within 30 days (Item 11.3, 7.1; 01:16:46–01:43:40; minutes).
• Nicola Wilson : Highlighted Entertainment Activities Code hours logic in rural context and seasonal wedding peaks; average Richard MacGillivray : Parkridge High Density rezoning does not materially affect hotel assessment; site cover practice and recent Noosa Plan 2020 editor’s note confirmed (Items 8.3 Q2; 49:30–50:29; 8.2 Q1; 43:33–44:42).
• Council : Approved change to Cootharaba (Kabi Rd) to add group farm-stay (max 88 beds), indicating rural diversification under conditions (Item 8.4; minutes).
Environmental & Community Impacts
• Unitywater : Noted historical odour complaints outside 2.5 OU line; peak odour risk aligns with peak hotel occupancy; vegetation clearing could invalidate modelling (Item 7.1; 02:09–15:44).
• Kim Petrovic : Cited bushfire evacuation risk via single access and QFES position on creek tracks; questioned staff suggestion of shelter-in-place (Item 7.2; 16:24–22:17).
• Brian Stockwell : Inserted condition to rehabilitate Vegetation Community 4 per ecological plan and biosecurity weed controls (Item 11.3, 7.1; 01:06:50–01:08:22).
• Kristy King : Loss of tennis/gym/pilates programs would reduce youth sport pathways and seniors’ wellbeing (Item 7.3; 30:09–36:04).
Short-Stay/Hotels & Traffic
• Shaun Walsh : Calile Hotel access via Grant/Katharina acceptable; Banksia Ave link to be tested in the refreshed Traffic Study to avoid induced rat-running (Item 8.4; 50:29–52:33).
• Patrick Murphy : Ringtail Creek access upgrades mainly via existing internal tracks sealed for buses/fire appliances; SARA conditions govern State road interface (Item 11.3, 7.1; 01:12:35–01:15:32; 01:49:39–01:50:40).
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Ordinary Meeting
Thursday, 19 December 2024 @ 10:00AM - #804
Meeting Duration: 2 hours and 24 minutes
This Noosa Council meeting contains very poor audio quality.
This may have affected the transcription below and is beyond our control.
Noosa Springs hotel opposed over odour, bushfire risk and displacement, Function venue approved with conditions and 3-yr reviews, Strategic plan, grants adopted, Pedestrian crossing petition noted.
Executive
Deputations
Apologies
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MINUTES
Ordinary Meeting
Thursday, 19 December 2024
10:00 AM
Council Chambers, 9 Pelican Street, Tewantin
Cr Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson
“Noosa Shire – different by nature”
ORDINARY MEETING MINUTES 19 DECEMBER 2024
1. DECLARATION OF OPENING
The meeting was declared open at 10.01pm.
2. ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3. ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel (via Microsoft Teams)
Cr Amelia Lorentson
Cr Brian Stockwell
Cr Tom Wegener
Cr Nicola Wilson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Corporate Services Trent Grauf
Director Infrastructure Services Shaun Walsh
Director Development & Regulation Richard MacGillivray
APOLOGIES
Cr Jessica Phillips
4. CONFIRMATION OF MINUTES
4.1. ORDINARY MEETING MINUTES DATED 21 NOVEMBER 2024
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Tom Wegener
The Minutes of the Ordinary Meeting held on 21 November2025 be received and confirmed.
Carried unanimously.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
4.2. SPECIAL MEETING MINUTES DATED 5 DECEMBER (RESUMED 12
DECEMBER) 2024
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
The Minutes of the Special Meeting held on 5 December and resumed on 12 December 2024 be received and confirmed.
Carried unanimously.
5. PETITIONS
1 PETITION: SAFE PEDETRAIN CROSSING ON EUMUNDI NOOSA ROAD
Refer to Attachment 1 to the Ordinary Meeting Minutes dated 19 December 2024.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That the petition with 377 signatories submitted by Linda Martin, requesting a safe pedestrian crossing on Eumundi Noosa Road between Beckmans Road roundabout and Rene Street roundabout be received and referred to the Chief Executive Officer to determine appropriate action.
Carried unanimously.
6. PRESENTATIONS
Nil.
7. DEPUTATIONS
7.1. DEPUTATION - MCU21/0110 - NOOSA SPRINGS PROPOSED
DEVELOPMENT
APPLICANT: RHETT DUNCAN ON BEHALF OF NORTHERN SEQ
DISTRIBUTOR-RETAILER AUTHORITY TRADING AS UNITYWATER
SPEAKERS: RHETT DUNCAN
7.2. DEPUTATION: MCU21/0110 - NOOSA SPRINGS PROPOSED
DEVELOPMENT
APPLICANT: KIM PETROVIC
SPEAKERS: KIM PETROVIC AND JOHN COCHRANE
7.3. DEPUTATION - MCU21/0110 - NOOSA SPRINGS PROPOSED
DEVELOPMENT
APPLICANT - KRISTY KING ON BEHALF OF NOOSA SPRINGS TENNIS
CLUB
SPEAKERS - KRISTY KING
ORDINARY MEETING MINUTES 19 DECEMBER 2024
8. PUBLIC QUESTION TIME
8.1. DEBRA WALZ
QUESTION 1
What is Council’s framework for outsourcing work to contractors and consultants, including key criteria such as value for money, contracting practices and policies, alignment with appropriate Council plans, identification of risks, feedback on lessons learned, community engagement and comparison to internal Council employee expertise to undertake the work?
RESPONSE PROVIDED BY: Trent Grauf, Director Corporate Services The framework for outsourcing any goods or services extends to the entire lifecycle of delivering a service or project. Consideration is given to the sourcing at both planning and execution stages. Planning Stage focus on Service Planning, Workforce Planning, Project / Program Planning and also during budget deliberations. During delivery or execution, sourcing is considered in terms of Procurement, Contract Management.
In Terms of Service Planning: Council prepares a service plan for each of its services it undertakes. The Service Plan not only articulates aspects such as levels of service/frequency, but also articulate how each of those services are resourced.
These are adopted each year with Council’s budget.As any major service contract, such as for example recently for cleaning, security, waste collection or lifeguards, as they reach the end of their contract, they are reviewed to determine whether scope and sourcing model is appropriate. Given this is undertaken on a case by case basis, with a focus on high value outsourcing arrangements, as discussed last month during the November 2024 Ordinary Meeting deliberations, there is opportunity to develop a broader, comprehensive and consistent review model of how council sources resources for its projects and service activities.
In Terms of Procurement: The procurement of Goods and Services by Council is carried out in accordance with the Local Government Act 2009 and the Local Government Regulation 2012. More specifically, when procuring goods and services Council Officers must have regard for the Sound Contracting Principles, as detailed in the Act, noting that Value for Money is one of these principles, in addition to open and effective competition, developing competitive local business, environmental protection and ethical behaviour and fair dealing. In assessing any medium or large size contract, an evaluation matrix is applied that assesses the preferred contractor based on a number of factors - such as Value for Money, Environmental Impact, Experience, Methodology, Safety, Quality, Contribution to the Local Economy.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
QUESTION 2.
Does Council keep a register of approved external consultants and contractors and a register of internal expertise of staff and if so, how often are these registers reviewed and updated and the process for undertaking this?
RESPONSE PROVIDED BY: Trent Grauf, Director Corporate Services Council utilises a number of registers related to outsourcing arrangements.
In Terms of Panel Arrangements: Under the provisions of the Local Government Act 2009 and Local Government Regulation 2012, Council does rely on panels, or registers of pre-qualified suppliers. Council will utilise these panels to undertake many of its procurement activities. These panels are both established by independent industry bodies, such as LocalBuy, and also specialised Council established registers that specifically focus on ensuring Council utilises and supports local businesses where possible. For interest, it is worth noting that during the 2023/24 financial year over half of the goods and services Council sourced were from local contractors in the Noosa, Gympie and Sunshine Coast region to support the local economy. The pre-qualification process for these panels follows the Act’s requirements for assessing value-for-money, and that the business has sufficient experience, insurance and standards (such as safety, environmental, etc.) before Council engages them for work. These panel arrangements are reviewed and updated annually. For any local business listening online, and interested being listed in these panel arrangements for Noosa Council and our neighbouring Council’s, please visit the Tenders and Procurement page on Council’s website.
In Terms of Executed Contracts: Under the provisions of the Local Government Act 2009 and Local Government Regulation 2012, Council reports all large value contracts and tenders valued at $200,000 (ex GST) and above on Council’s website under the Tenders and Procurement page. Note that this does not extend to small to medium sized contracts under $200,000. This register is updated for each new contract.
In terms of Workforce: Council’s new corporate plan articulates the need to develop a workforce capability plan. This Plan, once developed across the organisation, will provide a consistent baseline to assist in determining any risks and opportunities associated with the scale and expertise of our workforce, that may currently be supplemented through external arrangements such labour hire, contractors or consultants.
8.2. JOHN COCHRANE
QUESTION 1
What is the definition of a "Structure" used in determining Site Cover under the Noosa Plan 2020? How is this definition derived and what guidelines are used to ensure consistency in the application of term?
ORDINARY MEETING MINUTES 19 DECEMBER 2024
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
The term "structure" is not defined in the Planning Act 2016, Planning Regulations 2017, or the Noosa Plan 2020. However, the definition of "site cover" in the Planning Regulations 2017 specifies certain buildings and structures that are excluded from site cover calculations. These exclusions include:
Buildings or structures in landscaped or open space areas, such as gazebos or shade structures.
Basements completely below ground level used for car parking.
The eaves of a building.
Sun shades.
As a result, these buildings and structures are not included in the calculation of site cover. To ensure consistency, Council officers have historically included structures greater than 1 metre above ground level in these calculations. Items such as fences, retaining walls, and poles are not included. The recent council endorsed amendments to the Noosa Plan 2020 include an editor’s note that aligns with this approach to provide greater clarity regarding this provision.
QUESTION 2.
Can you describe how waste management will be carried out in the Noosa Springs Hotel MCU21-0110? Specifically:
1. Where are bins to be located and what size are they?
2. How is waste transported to the bins?
3. How is noise associated with waste transfer mitigated?
4. Is a glass crusher proposed?
5. Where do garbage trucks access the bins?
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
Your query seeks specific advice about a development application currently under assessment and maybe subject to further changes from the applicant. We can arrange for a planning officer to assist you with your queries about waste management for the application and can direct you the current relevant application information which is available via Council’s PD Online website.
8.3. KIM PETROVIC
QUESTION 1
When does a request to extend the decision period cease to be dealt with by way of a delegated authority and brought to Councillors' attention/information that these have been issued previously including how many? In the case of multiple rolling approvals to extend the decision, at what point does it become the Councillors' decision to determine if these approvals should be issued rather than these being issued by the Development Assessment Manager?
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
Council officers are responsible for assessing development applications in line with legislative requirements. Extending the decision-making period is an operational decision made during the assessment process, similar to issuing an information request, extending an information response period, or sending a Further Advice
ORDINARY MEETING MINUTES 19 DECEMBER 2024
letter. Agreeing to extend the decision-making period is part of the assessment process and not a decision on the application itself. Additionally, extensions to the decision-making period are often only requested and agreed to where the applicant has advised they intend to take steps to address or respond to issues raised during the assessment process. Councillors are also briefed from time to time or on request on the status of applications that have significant community interest.
QUESTION 2.
Does the rezoning of the adjacent Parkridge Estate as High Density Residential materially affect the assessment of the hotel?
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
While specific advice cannot be provided about an application currently under assessment, I can confirm that the rezoning of the adjacent Parkridge Estate does not materially affect the assessment of the proposed hotel at Noosa Springs. The application is impact assessable and will be evaluated in accordance with the requirements of the Planning Act 2016, Planning Regulations 2017, and the DA Rules.
8.4. MARY NANCE FORSTER
QUESTION 1
Can Banksia Avenue and Banksia Avenue North be connected in order to provide a third route from Noosa Junction to the Calile Hotel in Serenity Close in order to alleviate traffic congestion and to provide a third exit in case of emergencies.
RESPONSE PROVIDED BY: Shaun Walsh, Director Infrastructure Services Thank you for the question. Council’s traffic engineers have assessed the proposed Calile development application and consider the use of Grant Street and Katharina Street as being appropriate for the traffic generated for the proposal.
The proposal to connect Banksia Avenue north and Banksia Avenue needs more consideration as it may have an unintended impact on the network, potentially altering current traffic patterns and increasing demand on surrounding infrastructure. As a result, a comprehensive analysis of the redistribution of traffic flow will need to be conducted to identify and address any potential congestion points, delays, or capacity issues. In particular, rat running in local streets, to avoid traffic congestion in Noosa Junction, needs careful consideration.
It is noted that Council has commenced an update of the Noosa Traffic Study, that considers traffic networks and functionality across the shire, using updated traffic figures. Council can commit to raising this proposal to connect Banksia Avenue with Councils Traffic Study consultants, and determine any benefit or impact. Any changes to the local traffic network can then be considered in a wholistic manner, and any changes fully considered by the Council and future community engagement necessitated by any changes.
Thank you for raising this possible traffic improvement for our further consideration.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
9. MAYORAL MINUTES
Nil.
10. NOTIFIED MOTIONS
Nil.
Meeting adjourned at 10.54am.
Meeting resume at 11.02am
11. CONSIDERATION OF COMMITTEE REPORTS
11.1. PLANNING & ENVIRONMENT COMMITTEE REPORT - 10 DECEMBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell
Cr Frank Wilkie
NON COMMITTEE MEMBERS
Cr Nicola Wilson (via Microsoft Teams)
Cr Karen Finzel
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Strategy and Environment Kim Rawlings
Director Development & Regulation Richard MacGillivray
APOLOGIES
Cr Tom Wegener
COMMITTEE RECOMMENDATIONS TO COUNCIL
7.1. MCU24/0084 MATERIAL CHANGE OF USE - FUNCTION FACILITY – 658
LOUIS BAZZO DRIVE, RINGTAIL CREEK
That Planning & Environment Committee Agenda Item 7.1 be referred to the General Committee due to the significance of the issue.
7.2. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY -
OCTOBER 2024
That Council note the report by the Development Assessment Manager to the Planning & Environment Committee Meeting 10 December 2024 regarding applications that have been decided by delegated authority for September 2024 as per Attachment 1 to the Report.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Amelia Lorentson
That the report of the Planning and Environment Committee meeting dated 10 December 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
11.2. SERVICES & ORGANISATION COMMITTEE REPORT - 10 DECEMBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips
Cr Frank Wilkie
Cr Nicola Wilson
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Acting Director Infrastructure Services Shaun Walsh
Director Community Services Kerri Contini
APOLOGIES
Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
7.1. MAYOR'S ATTENDANCE AND REPRESENTATION OF COUNCIL –
COUNCIL OF MAYORS SEQ, OVERSEAS DELEGATION 2025
(INTERNATIONAL TRAVEL)
That Council
A. Note the report by the Chief Executive Officer to the Services & Organisation Committee dated 10 December 2024 regarding the Mayor’s attendance and representation of Council at the Council of Mayors SEQ, international delegation to Singapore, Manchester and Paris; and B. Approve the Mayor’s attendance at the Council Mayors (SEQ) international delegation in February 2025 (currently earmarked for Tuesday 4 February 2025 to 14 February 2025); and C. Note that all costs will be borne by Council of Mayors (SEQ) with the possible exception of minimal meals/food during transit.
7.2. COUNCILLOR ATTENDANCE AT SUNSHINE COAST PRECINCT
TRANSPORT SECURITY MEETING
That Council
A. Note the report by the Director Infrastructure Services (Acting) to the Services and Organisational Committee dated 10 December 2024; and B. Appoint Cr Phillips to attend the quarterly Sunshine Coast Transport Security Precinct Meetings.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
7.3. STRATEGIC ASSET MANAGEMENT PLAN 2024-2030
That Council
A. Note the report by the Civil and Asset Operations Manager to the Services and Organisation Committee dated 10 December 2024; and B. Adopt the Strategic Asset Management Plan (as provided as Attachment 1 to the report) in line with the continuous improvement of the asset management functions across Council.
7.4. PRIVACY POLICY REVIEW
That Council
A. Note the report by the Governance Manager to the Services & Organisation Committee Meeting dated 10 December 2024; and B. Adopt the updated Council Privacy Policy, provided as Attachment 1 to the Report.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That the report of the Services & Organisation Committee meeting dated 10 December 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
11.3. GENERAL COMMITTEE MEETING REPORT - 16 DECEMBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Tom Wegener
Cr Frank Wilkie
Cr Nicola Wilson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Development & Regulation Richard MacGillivray
Director Corporate Services Trent Grauf
Director Strategy and Environment Kim Rawlings
APOLOGIES
Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
7.1. MCU24/0084 MATERIAL CHANGE OF USE - FUNCTION FACILITY – 658
LOUIS BAZZO DRIVE, RINGTAIL CREEK
In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following declaration to the meeting of a declarable conflict of interest
ORDINARY MEETING MINUTES 19 DECEMBER 2024
in this matter:
I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter as I have engaged a submitter, Pat Rogers in a personal capacity for legal advice on a single occasion. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias because I do not have a close personal relationship with the submitter. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Nicola Wilson
That Council note the declarable conflict of interest by Cr Lorentson and determine that Cr Lorentson participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest.
For: Crs Wilkie, Finzel and Wegener
Against: Nil
Carried.
Cr Lorentson, having declared a conflict of interest, was not eligible to vote.
Motion
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That Council note the report by the Development Planner, to the Planning & Environment Committee Meeting dated 10 December 2024 regarding Application No. MCU24/0084 for a Development Permit for Material Change of Use - Function facility situated at 658 Louis Bazzo Drive Ringtail Creek Qld 4565 and:
A. Approve the application in accordance with the proposed conditions outlined in replacement conditions provided in Attachment 1 to the Minutes of the General Committee meeting dated 16 December 2024 - Amended Proposed Conditions; and B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Amendment No.1
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That Item A, 1 be added:
1. Amend conditions 8 and 9 to read:
8. Functions are limited to the hours of:
a. 11.00am to 7:00pm Monday - Thursday, inclusive of provision of amplified music/sound.
b. 11.00am to 10:00pm Friday to Saturday and Sundays followed by a gazetted Queensland public holiday, inclusive of provision of amplified music/sound.
c. A maximum of three (3) events per week
d. A maximum of 96 events per year.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
9. All staff and guests must have vacated the premises by
a. 8:00pm Monday- Thursday
b. 10:30pm Friday to Saturday and Sundays followed by a gazetted Queensland public holiday.
For: Cr Lorentson
Against: Crs Wilkie, Finzel, Wegener, Stockwell and Wilson
Lost.
Amendment No. 2
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
That Item A, 1 be added
1. Amend condition 8 to read:
8. Use of the approved Function Facility is limited:
a. To the hours of 11.00am to 10:00pm inclusive of provision of amplified music/sound.
b. A maximum of three (3) events per week
c. A maximum of 96 events per calendar year
For: Cr Lorentson
Against: Crs Wilkie, Finzel, Wegener, Stockwell and Wilson
Lost.
Amendment No. 3
Moved: Cr Amelia Lorentson
That Item A, 1 be added
1. Amend condition 11 to read:
11.A minimum of one bus, with a seating capacity of 20 – 50 persons, must be provided for all events which have over 50 guests and two buses, each with a seating capacity of 30 – 50 persons, must be provided for events which have over 100 guests.
Amendment No.3 lapsed for want of a seconder.
Amendment No. 4
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
That Item A, 1 be added
1. Add new condition 28 which will require the subsequent renumbering of conditions:
28. The Operational Management Plan must be reviewed and updated every three years from the date of this approval.
i. The review must:
ORDINARY MEETING MINUTES 19 DECEMBER 2024
a. assess the effectiveness of the current Operational Management Plan in achieving its objectives.
b. consider any changes in operational practices, regulatory requirements, and environmental conditions.
ii. The updated Operational Management Plan must be submitted to the relevant planning authority for approval within 30 days of the review completion.
iii. The submission must include a summary of the review process, key findings, and any proposed changes to the Operational Management Plan.
iv. The updated Operational Management Plan must be implemented within 30 days of approval by Council.
Carried.
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That Council note the report by the Development Planner, to the Planning & Environment Committee Meeting dated 10 December 2024 regarding Application No. MCU24/0084 for a Development Permit for Material Change of Use - Function facility situated at 658 Louis Bazzo Drive Ringtail Creek Qld 4565 and:
A. Approve the application in accordance with the proposed conditions outlined in replacement conditions provided in Attachment 1 to the Minutes of the General Committee meeting dated 16 December 2024 - Amended Proposed Conditions; and
1. Add new condition 28 which will require the subsequent renumbering of conditions:
28. The Operational Management Plan must be reviewed and updated every three years from the date of this approval.
i. The review must:
a. assess the effectiveness of the current Operational Management Plan in achieving its objectives.
b. consider any changes in operational practices, regulatory requirements, and environmental conditions.
ii. The updated Operational Management Plan must be submitted to the relevant planning authority for approval within 30 days of the review completion.
iii. The submission must include a summary of the review process, key findings, and any proposed changes to the Operational Management Plan.
iv. The updated Operational Management Plan must be implemented within 30 days of approval by Council.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
For: Crs Wilkie, Wegener, Stockwell, Lorentson, Wilson Against: Crs Finzel Carried.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
8.1 FINANCIAL PERFORMANCE REPORT – NOV 2024
Council note the report by the Financial Services Manager to the General Committee Meeting dated 16 December 2024 outlining the November 2024 year to date financial performance against budget, including changes to the financial performance report with the inclusion of key financial sustainability indicators
8.2. REGIONAL ARTS DEVELOPMENT FUND (RADF) - GRANT
RECOMMENDATIONS 2024/25 ANNUAL ROUND
In accordance with Chapter 5B of the Local Government Act 2009, Cr Wegener provided the following declaration to the meeting of a prescribed conflict of interest in this matter:
I, Cr Wegener, inform the meeting that I have a prescribed conflict of interest in this matter in relation to Artist's Residency Noosa Natural Ecology as my son has a connection to this project and may derive a benefit from this grant funding. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on.
Cr Wegener left the meeting.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That Council
A. Note the report by the Arts and Culture Manager to the General Committee Meeting dated 16 December 2024 regarding applications to the Regional Arts Development Fund 2025 Annual Round; and B. Approve the recommendations of the Assessment Committee to fund projects to the value of $50,585 as outlined in Attachment 1 to the report.
Carried.
Cr Wegener returned to the meeting.
8.3. CLIMATE CHANGE RESPONSE PLAN - IMPLEMENTATION UPDATE
That Council note the report by the Sustainability & Climate Change Project Officer to the General Committee Meeting dated 16 December 2024 providing an update on the implementation of the Noosa Climate Change Response Plan.
8.4. 131998.981211.5 APPLICATION FOR OTHER CHANGE TO
DEVELOPMENT APPROVAL (12637DA) INTEGRATED PERMACULTURE
DESIGNED ORGANIC ORCHARD AND GOLF COURSE COMPLEX (18
HOLES) TO INCLUDE GROUP FARM STAY ACCOMMODATION &
ASSOCIATED SUPPORTING INFRASTRUCTURE AT 59 KABI ROAD,
COOTHARABA
That Council note the report by the Coordinator Planning Assessment to the General Committee Meeting dated 16 December 2024 regarding Application No.
131998.981211.5 for an Other Change to Development Approval (12637DA) Integrated Permaculture Designed Organic Orchard and Golf Course Complex (18 holes) to include Group Farm Stay Accommodation (undefined use) and associated supporting infrastructure (maximum 88 beds), situated at 59 Kabi Rd Cootharaba, and:
ORDINARY MEETING MINUTES 19 DECEMBER 2024
A. Approve the application in accordance with the following additional conditions outlined in Attachment 1.
9.1. PLANNING &
ENVIRONMENT COURT APPEAL NO. 1219 OF 2020 – APPLICATION FOR
MULTIPLE DWELLINGS, DETACHED HOUSE AND RECONFUGURATION OF
A LOT (1 LOT INTO 2 LOTS) AT 27 ATTUNGA HEIGHTS, NOOSA
HEADSCLOSURE OF THE MEETING TO THE PUBLIC
That in respect of Planning and Environment Court Appeal 1219 of 2020, Council delegates to the CEO the power to attend to all matters relating to its resolution.
Council Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Frank Wilkie
That the report of the General Committee meeting dated 16 December 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
12. ORDINARY MEETING REPORTS
Nil.
13. CLOSED SESSION
Nil.
14. NEXT MEETING
The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St, Tewantin on 23 January 2025 at 10.00am.
15. MEETING CLOSURE
The meeting closed at 12.25pm
Ordinary Meeting
Thursday, 19 December 2024
10:00 AM
Council Chambers, 9 Pelican Street, Tewantin
Cr Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson
“Noosa Shire – different by nature”
ORDINARY MEETING MINUTES 19 DECEMBER 2024
1. DECLARATION OF OPENING
The meeting was declared open at 10.01pm.
2. ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3. ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel (via Microsoft Teams)
Cr Amelia Lorentson
Cr Brian Stockwell
Cr Tom Wegener
Cr Nicola Wilson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Corporate Services Trent Grauf
Director Infrastructure Services Shaun Walsh
Director Development & Regulation Richard MacGillivray
APOLOGIES
Cr Jessica Phillips
4. CONFIRMATION OF MINUTES
4.1. ORDINARY MEETING MINUTES DATED 21 NOVEMBER 2024
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Tom Wegener
The Minutes of the Ordinary Meeting held on 21 November2025 be received and confirmed.
Carried unanimously.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
4.2. SPECIAL MEETING MINUTES DATED 5 DECEMBER (RESUMED 12
DECEMBER) 2024
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
The Minutes of the Special Meeting held on 5 December and resumed on 12 December 2024 be received and confirmed.
Carried unanimously.
5. PETITIONS
1 PETITION: SAFE PEDETRAIN CROSSING ON EUMUNDI NOOSA ROAD
Refer to Attachment 1 to the Ordinary Meeting Minutes dated 19 December 2024.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That the petition with 377 signatories submitted by Linda Martin, requesting a safe pedestrian crossing on Eumundi Noosa Road between Beckmans Road roundabout and Rene Street roundabout be received and referred to the Chief Executive Officer to determine appropriate action.
Carried unanimously.
6. PRESENTATIONS
Nil.
7. DEPUTATIONS
7.1. DEPUTATION - MCU21/0110 - NOOSA SPRINGS PROPOSED
DEVELOPMENT
APPLICANT: RHETT DUNCAN ON BEHALF OF NORTHERN SEQ
DISTRIBUTOR-RETAILER AUTHORITY TRADING AS UNITYWATER
SPEAKERS: RHETT DUNCAN
7.2. DEPUTATION: MCU21/0110 - NOOSA SPRINGS PROPOSED
DEVELOPMENT
APPLICANT: KIM PETROVIC
SPEAKERS: KIM PETROVIC AND JOHN COCHRANE
7.3. DEPUTATION - MCU21/0110 - NOOSA SPRINGS PROPOSED
DEVELOPMENT
APPLICANT - KRISTY KING ON BEHALF OF NOOSA SPRINGS TENNIS
CLUB
SPEAKERS - KRISTY KING
ORDINARY MEETING MINUTES 19 DECEMBER 2024
8. PUBLIC QUESTION TIME
8.1. DEBRA WALZ
QUESTION 1
What is Council’s framework for outsourcing work to contractors and consultants, including key criteria such as value for money, contracting practices and policies, alignment with appropriate Council plans, identification of risks, feedback on lessons learned, community engagement and comparison to internal Council employee expertise to undertake the work?
RESPONSE PROVIDED BY: Trent Grauf, Director Corporate Services The framework for outsourcing any goods or services extends to the entire lifecycle of delivering a service or project. Consideration is given to the sourcing at both planning and execution stages. Planning Stage focus on Service Planning, Workforce Planning, Project / Program Planning and also during budget deliberations. During delivery or execution, sourcing is considered in terms of Procurement, Contract Management.
In Terms of Service Planning: Council prepares a service plan for each of its services it undertakes. The Service Plan not only articulates aspects such as levels of service/frequency, but also articulate how each of those services are resourced.
These are adopted each year with Council’s budget.As any major service contract, such as for example recently for cleaning, security, waste collection or lifeguards, as they reach the end of their contract, they are reviewed to determine whether scope and sourcing model is appropriate. Given this is undertaken on a case by case basis, with a focus on high value outsourcing arrangements, as discussed last month during the November 2024 Ordinary Meeting deliberations, there is opportunity to develop a broader, comprehensive and consistent review model of how council sources resources for its projects and service activities.
In Terms of Procurement: The procurement of Goods and Services by Council is carried out in accordance with the Local Government Act 2009 and the Local Government Regulation 2012. More specifically, when procuring goods and services Council Officers must have regard for the Sound Contracting Principles, as detailed in the Act, noting that Value for Money is one of these principles, in addition to open and effective competition, developing competitive local business, environmental protection and ethical behaviour and fair dealing. In assessing any medium or large size contract, an evaluation matrix is applied that assesses the preferred contractor based on a number of factors - such as Value for Money, Environmental Impact, Experience, Methodology, Safety, Quality, Contribution to the Local Economy.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
QUESTION 2.
Does Council keep a register of approved external consultants and contractors and a register of internal expertise of staff and if so, how often are these registers reviewed and updated and the process for undertaking this?
RESPONSE PROVIDED BY: Trent Grauf, Director Corporate Services Council utilises a number of registers related to outsourcing arrangements.
In Terms of Panel Arrangements: Under the provisions of the Local Government Act 2009 and Local Government Regulation 2012, Council does rely on panels, or registers of pre-qualified suppliers. Council will utilise these panels to undertake many of its procurement activities. These panels are both established by independent industry bodies, such as LocalBuy, and also specialised Council established registers that specifically focus on ensuring Council utilises and supports local businesses where possible. For interest, it is worth noting that during the 2023/24 financial year over half of the goods and services Council sourced were from local contractors in the Noosa, Gympie and Sunshine Coast region to support the local economy. The pre-qualification process for these panels follows the Act’s requirements for assessing value-for-money, and that the business has sufficient experience, insurance and standards (such as safety, environmental, etc.) before Council engages them for work. These panel arrangements are reviewed and updated annually. For any local business listening online, and interested being listed in these panel arrangements for Noosa Council and our neighbouring Council’s, please visit the Tenders and Procurement page on Council’s website.
In Terms of Executed Contracts: Under the provisions of the Local Government Act 2009 and Local Government Regulation 2012, Council reports all large value contracts and tenders valued at $200,000 (ex GST) and above on Council’s website under the Tenders and Procurement page. Note that this does not extend to small to medium sized contracts under $200,000. This register is updated for each new contract.
In terms of Workforce: Council’s new corporate plan articulates the need to develop a workforce capability plan. This Plan, once developed across the organisation, will provide a consistent baseline to assist in determining any risks and opportunities associated with the scale and expertise of our workforce, that may currently be supplemented through external arrangements such labour hire, contractors or consultants.
8.2. JOHN COCHRANE
QUESTION 1
What is the definition of a "Structure" used in determining Site Cover under the Noosa Plan 2020? How is this definition derived and what guidelines are used to ensure consistency in the application of term?
ORDINARY MEETING MINUTES 19 DECEMBER 2024
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
The term "structure" is not defined in the Planning Act 2016, Planning Regulations 2017, or the Noosa Plan 2020. However, the definition of "site cover" in the Planning Regulations 2017 specifies certain buildings and structures that are excluded from site cover calculations. These exclusions include:
Buildings or structures in landscaped or open space areas, such as gazebos or shade structures.
Basements completely below ground level used for car parking.
The eaves of a building.
Sun shades.
As a result, these buildings and structures are not included in the calculation of site cover. To ensure consistency, Council officers have historically included structures greater than 1 metre above ground level in these calculations. Items such as fences, retaining walls, and poles are not included. The recent council endorsed amendments to the Noosa Plan 2020 include an editor’s note that aligns with this approach to provide greater clarity regarding this provision.
QUESTION 2.
Can you describe how waste management will be carried out in the Noosa Springs Hotel MCU21-0110? Specifically:
1. Where are bins to be located and what size are they?
2. How is waste transported to the bins?
3. How is noise associated with waste transfer mitigated?
4. Is a glass crusher proposed?
5. Where do garbage trucks access the bins?
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
Your query seeks specific advice about a development application currently under assessment and maybe subject to further changes from the applicant. We can arrange for a planning officer to assist you with your queries about waste management for the application and can direct you the current relevant application information which is available via Council’s PD Online website.
8.3. KIM PETROVIC
QUESTION 1
When does a request to extend the decision period cease to be dealt with by way of a delegated authority and brought to Councillors' attention/information that these have been issued previously including how many? In the case of multiple rolling approvals to extend the decision, at what point does it become the Councillors' decision to determine if these approvals should be issued rather than these being issued by the Development Assessment Manager?
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
Council officers are responsible for assessing development applications in line with legislative requirements. Extending the decision-making period is an operational decision made during the assessment process, similar to issuing an information request, extending an information response period, or sending a Further Advice
ORDINARY MEETING MINUTES 19 DECEMBER 2024
letter. Agreeing to extend the decision-making period is part of the assessment process and not a decision on the application itself. Additionally, extensions to the decision-making period are often only requested and agreed to where the applicant has advised they intend to take steps to address or respond to issues raised during the assessment process. Councillors are also briefed from time to time or on request on the status of applications that have significant community interest.
QUESTION 2.
Does the rezoning of the adjacent Parkridge Estate as High Density Residential materially affect the assessment of the hotel?
RESPONSE PROVIDED BY: Richard MacGillivray, Director Regulation & Development Thank you for your question.
While specific advice cannot be provided about an application currently under assessment, I can confirm that the rezoning of the adjacent Parkridge Estate does not materially affect the assessment of the proposed hotel at Noosa Springs. The application is impact assessable and will be evaluated in accordance with the requirements of the Planning Act 2016, Planning Regulations 2017, and the DA Rules.
8.4. MARY NANCE FORSTER
QUESTION 1
Can Banksia Avenue and Banksia Avenue North be connected in order to provide a third route from Noosa Junction to the Calile Hotel in Serenity Close in order to alleviate traffic congestion and to provide a third exit in case of emergencies.
RESPONSE PROVIDED BY: Shaun Walsh, Director Infrastructure Services Thank you for the question. Council’s traffic engineers have assessed the proposed Calile development application and consider the use of Grant Street and Katharina Street as being appropriate for the traffic generated for the proposal.
The proposal to connect Banksia Avenue north and Banksia Avenue needs more consideration as it may have an unintended impact on the network, potentially altering current traffic patterns and increasing demand on surrounding infrastructure. As a result, a comprehensive analysis of the redistribution of traffic flow will need to be conducted to identify and address any potential congestion points, delays, or capacity issues. In particular, rat running in local streets, to avoid traffic congestion in Noosa Junction, needs careful consideration.
It is noted that Council has commenced an update of the Noosa Traffic Study, that considers traffic networks and functionality across the shire, using updated traffic figures. Council can commit to raising this proposal to connect Banksia Avenue with Councils Traffic Study consultants, and determine any benefit or impact. Any changes to the local traffic network can then be considered in a wholistic manner, and any changes fully considered by the Council and future community engagement necessitated by any changes.
Thank you for raising this possible traffic improvement for our further consideration.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
9. MAYORAL MINUTES
Nil.
10. NOTIFIED MOTIONS
Nil.
Meeting adjourned at 10.54am.
Meeting resume at 11.02am
11. CONSIDERATION OF COMMITTEE REPORTS
11.1. PLANNING & ENVIRONMENT COMMITTEE REPORT - 10 DECEMBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell
Cr Frank Wilkie
NON COMMITTEE MEMBERS
Cr Nicola Wilson (via Microsoft Teams)
Cr Karen Finzel
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Strategy and Environment Kim Rawlings
Director Development & Regulation Richard MacGillivray
APOLOGIES
Cr Tom Wegener
COMMITTEE RECOMMENDATIONS TO COUNCIL
7.1. MCU24/0084 MATERIAL CHANGE OF USE - FUNCTION FACILITY – 658
LOUIS BAZZO DRIVE, RINGTAIL CREEK
That Planning & Environment Committee Agenda Item 7.1 be referred to the General Committee due to the significance of the issue.
7.2. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY -
OCTOBER 2024
That Council note the report by the Development Assessment Manager to the Planning & Environment Committee Meeting 10 December 2024 regarding applications that have been decided by delegated authority for September 2024 as per Attachment 1 to the Report.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Amelia Lorentson
That the report of the Planning and Environment Committee meeting dated 10 December 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
11.2. SERVICES & ORGANISATION COMMITTEE REPORT - 10 DECEMBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips
Cr Frank Wilkie
Cr Nicola Wilson
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Acting Director Infrastructure Services Shaun Walsh
Director Community Services Kerri Contini
APOLOGIES
Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
7.1. MAYOR'S ATTENDANCE AND REPRESENTATION OF COUNCIL –
COUNCIL OF MAYORS SEQ, OVERSEAS DELEGATION 2025
(INTERNATIONAL TRAVEL)
That Council
A. Note the report by the Chief Executive Officer to the Services & Organisation Committee dated 10 December 2024 regarding the Mayor’s attendance and representation of Council at the Council of Mayors SEQ, international delegation to Singapore, Manchester and Paris; and B. Approve the Mayor’s attendance at the Council Mayors (SEQ) international delegation in February 2025 (currently earmarked for Tuesday 4 February 2025 to 14 February 2025); and C. Note that all costs will be borne by Council of Mayors (SEQ) with the possible exception of minimal meals/food during transit.
7.2. COUNCILLOR ATTENDANCE AT SUNSHINE COAST PRECINCT
TRANSPORT SECURITY MEETING
That Council
A. Note the report by the Director Infrastructure Services (Acting) to the Services and Organisational Committee dated 10 December 2024; and B. Appoint Cr Phillips to attend the quarterly Sunshine Coast Transport Security Precinct Meetings.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
7.3. STRATEGIC ASSET MANAGEMENT PLAN 2024-2030
That Council
A. Note the report by the Civil and Asset Operations Manager to the Services and Organisation Committee dated 10 December 2024; and B. Adopt the Strategic Asset Management Plan (as provided as Attachment 1 to the report) in line with the continuous improvement of the asset management functions across Council.
7.4. PRIVACY POLICY REVIEW
That Council
A. Note the report by the Governance Manager to the Services & Organisation Committee Meeting dated 10 December 2024; and B. Adopt the updated Council Privacy Policy, provided as Attachment 1 to the Report.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That the report of the Services & Organisation Committee meeting dated 10 December 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
11.3. GENERAL COMMITTEE MEETING REPORT - 16 DECEMBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Tom Wegener
Cr Frank Wilkie
Cr Nicola Wilson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Development & Regulation Richard MacGillivray
Director Corporate Services Trent Grauf
Director Strategy and Environment Kim Rawlings
APOLOGIES
Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
7.1. MCU24/0084 MATERIAL CHANGE OF USE - FUNCTION FACILITY – 658
LOUIS BAZZO DRIVE, RINGTAIL CREEK
In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following declaration to the meeting of a declarable conflict of interest
ORDINARY MEETING MINUTES 19 DECEMBER 2024
in this matter:
I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter as I have engaged a submitter, Pat Rogers in a personal capacity for legal advice on a single occasion. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias because I do not have a close personal relationship with the submitter. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Nicola Wilson
That Council note the declarable conflict of interest by Cr Lorentson and determine that Cr Lorentson participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest.
For: Crs Wilkie, Finzel and Wegener
Against: Nil
Carried.
Cr Lorentson, having declared a conflict of interest, was not eligible to vote.
Motion
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That Council note the report by the Development Planner, to the Planning & Environment Committee Meeting dated 10 December 2024 regarding Application No. MCU24/0084 for a Development Permit for Material Change of Use - Function facility situated at 658 Louis Bazzo Drive Ringtail Creek Qld 4565 and:
A. Approve the application in accordance with the proposed conditions outlined in replacement conditions provided in Attachment 1 to the Minutes of the General Committee meeting dated 16 December 2024 - Amended Proposed Conditions; and B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Amendment No.1
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That Item A, 1 be added:
1. Amend conditions 8 and 9 to read:
8. Functions are limited to the hours of:
a. 11.00am to 7:00pm Monday - Thursday, inclusive of provision of amplified music/sound.
b. 11.00am to 10:00pm Friday to Saturday and Sundays followed by a gazetted Queensland public holiday, inclusive of provision of amplified music/sound.
c. A maximum of three (3) events per week
d. A maximum of 96 events per year.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
9. All staff and guests must have vacated the premises by
a. 8:00pm Monday- Thursday
b. 10:30pm Friday to Saturday and Sundays followed by a gazetted Queensland public holiday.
For: Cr Lorentson
Against: Crs Wilkie, Finzel, Wegener, Stockwell and Wilson
Lost.
Amendment No. 2
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
That Item A, 1 be added
1. Amend condition 8 to read:
8. Use of the approved Function Facility is limited:
a. To the hours of 11.00am to 10:00pm inclusive of provision of amplified music/sound.
b. A maximum of three (3) events per week
c. A maximum of 96 events per calendar year
For: Cr Lorentson
Against: Crs Wilkie, Finzel, Wegener, Stockwell and Wilson
Lost.
Amendment No. 3
Moved: Cr Amelia Lorentson
That Item A, 1 be added
1. Amend condition 11 to read:
11.A minimum of one bus, with a seating capacity of 20 – 50 persons, must be provided for all events which have over 50 guests and two buses, each with a seating capacity of 30 – 50 persons, must be provided for events which have over 100 guests.
Amendment No.3 lapsed for want of a seconder.
Amendment No. 4
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
That Item A, 1 be added
1. Add new condition 28 which will require the subsequent renumbering of conditions:
28. The Operational Management Plan must be reviewed and updated every three years from the date of this approval.
i. The review must:
ORDINARY MEETING MINUTES 19 DECEMBER 2024
a. assess the effectiveness of the current Operational Management Plan in achieving its objectives.
b. consider any changes in operational practices, regulatory requirements, and environmental conditions.
ii. The updated Operational Management Plan must be submitted to the relevant planning authority for approval within 30 days of the review completion.
iii. The submission must include a summary of the review process, key findings, and any proposed changes to the Operational Management Plan.
iv. The updated Operational Management Plan must be implemented within 30 days of approval by Council.
Carried.
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That Council note the report by the Development Planner, to the Planning & Environment Committee Meeting dated 10 December 2024 regarding Application No. MCU24/0084 for a Development Permit for Material Change of Use - Function facility situated at 658 Louis Bazzo Drive Ringtail Creek Qld 4565 and:
A. Approve the application in accordance with the proposed conditions outlined in replacement conditions provided in Attachment 1 to the Minutes of the General Committee meeting dated 16 December 2024 - Amended Proposed Conditions; and
1. Add new condition 28 which will require the subsequent renumbering of conditions:
28. The Operational Management Plan must be reviewed and updated every three years from the date of this approval.
i. The review must:
a. assess the effectiveness of the current Operational Management Plan in achieving its objectives.
b. consider any changes in operational practices, regulatory requirements, and environmental conditions.
ii. The updated Operational Management Plan must be submitted to the relevant planning authority for approval within 30 days of the review completion.
iii. The submission must include a summary of the review process, key findings, and any proposed changes to the Operational Management Plan.
iv. The updated Operational Management Plan must be implemented within 30 days of approval by Council.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
For: Crs Wilkie, Wegener, Stockwell, Lorentson, Wilson Against: Crs Finzel Carried.
ORDINARY MEETING MINUTES 19 DECEMBER 2024
8.1 FINANCIAL PERFORMANCE REPORT – NOV 2024
Council note the report by the Financial Services Manager to the General Committee Meeting dated 16 December 2024 outlining the November 2024 year to date financial performance against budget, including changes to the financial performance report with the inclusion of key financial sustainability indicators
8.2. REGIONAL ARTS DEVELOPMENT FUND (RADF) - GRANT
RECOMMENDATIONS 2024/25 ANNUAL ROUND
In accordance with Chapter 5B of the Local Government Act 2009, Cr Wegener provided the following declaration to the meeting of a prescribed conflict of interest in this matter:
I, Cr Wegener, inform the meeting that I have a prescribed conflict of interest in this matter in relation to Artist's Residency Noosa Natural Ecology as my son has a connection to this project and may derive a benefit from this grant funding. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on.
Cr Wegener left the meeting.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That Council
A. Note the report by the Arts and Culture Manager to the General Committee Meeting dated 16 December 2024 regarding applications to the Regional Arts Development Fund 2025 Annual Round; and B. Approve the recommendations of the Assessment Committee to fund projects to the value of $50,585 as outlined in Attachment 1 to the report.
Carried.
Cr Wegener returned to the meeting.
8.3. CLIMATE CHANGE RESPONSE PLAN - IMPLEMENTATION UPDATE
That Council note the report by the Sustainability & Climate Change Project Officer to the General Committee Meeting dated 16 December 2024 providing an update on the implementation of the Noosa Climate Change Response Plan.
8.4. 131998.981211.5 APPLICATION FOR OTHER CHANGE TO
DEVELOPMENT APPROVAL (12637DA) INTEGRATED PERMACULTURE
DESIGNED ORGANIC ORCHARD AND GOLF COURSE COMPLEX (18
HOLES) TO INCLUDE GROUP FARM STAY ACCOMMODATION &
ASSOCIATED SUPPORTING INFRASTRUCTURE AT 59 KABI ROAD,
COOTHARABA
That Council note the report by the Coordinator Planning Assessment to the General Committee Meeting dated 16 December 2024 regarding Application No.
131998.981211.5 for an Other Change to Development Approval (12637DA) Integrated Permaculture Designed Organic Orchard and Golf Course Complex (18 holes) to include Group Farm Stay Accommodation (undefined use) and associated supporting infrastructure (maximum 88 beds), situated at 59 Kabi Rd Cootharaba, and:
ORDINARY MEETING MINUTES 19 DECEMBER 2024
A. Approve the application in accordance with the following additional conditions outlined in Attachment 1.
9.1. PLANNING &
ENVIRONMENT COURT APPEAL NO. 1219 OF 2020 – APPLICATION FOR
MULTIPLE DWELLINGS, DETACHED HOUSE AND RECONFUGURATION OF
A LOT (1 LOT INTO 2 LOTS) AT 27 ATTUNGA HEIGHTS, NOOSA
HEADSCLOSURE OF THE MEETING TO THE PUBLIC
That in respect of Planning and Environment Court Appeal 1219 of 2020, Council delegates to the CEO the power to attend to all matters relating to its resolution.
Council Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Frank Wilkie
That the report of the General Committee meeting dated 16 December 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
12. ORDINARY MEETING REPORTS
Nil.
13. CLOSED SESSION
Nil.
14. NEXT MEETING
The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St, Tewantin on 23 January 2025 at 10.00am.
15. MEETING CLOSURE
The meeting closed at 12.25pm
Inside this meeting
Agenda Topics 11 topics
PETITIONS
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DEPUTATIONS
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DEBRA WALZ
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GENERAL COMMITTEE MEETING REPORT - 16 DECEMBER 2024
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