2014-10-14 Planning & Organisation Committee Agenda - Pages 1 - 50

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                                                         14 OCTOBER 2014


SECTION          RECENT ACHIEVEMENTS                             CURRENT PRIORITIES                              LOOKING AHEAD
ICT                 New mobile version of Council website         ICT Service Review                            Implement T1 web version of internal
                      (easier to use).                              Business Continuity Plan                        customer requests system to make
                    ECM Connected Content implemented             Review of current records system                systems easier for customer service
                      (reducing effort to maintain records            content indexes.                                staff
                      manually making information more              Training staff in use of TechnologyOne        Implement T1 infringements that will
                      accessible including to mobile devices).        corporate suite.                                allow     customers        issued      with
                    GIS training delivered to planning,           Development of online casual waste bin          infringement notices to pay the fines
                      community services staff.                       collection process to improve efficiency        immediately (currently next business
                    Wedding locations, fishing spots and            and customer service.                           day). Will eliminate manual processes
                      markets on external mapping.                  Management of ICT asset replacement             and on-site PC-based system giving
                    2008 and 2011 aerial photos now on              and lease contracts to reduce costs.            better disaster recovery/reliability.
                      internal mapping.                             Improvements in electronic document           Implement T1 web leave approvals and
                    Upgrades to leisure management                  management processes                            time sheeting to improve efficiency.
                      system (The J / Aquatic Centre /              Support of TechnologyOne asset                Development of T1 electronic content
                      Leisure centre) and Respite centre              mobility systems capital project.               management          system        retention
                      management         system    with    new      Updating the aerial photos on the               schedules to meet state archives
                      functionality for staff.                        external GIS mapping.                           requirements.
                    Now capturing printing volumes per            Development of new Art Gallery                Microsoft      Enterprise      Agreement
                      person to target excessive printing.            website.                                        renewal (own auditing of licenses)
                    Unity Water GIS data sharing                                                                  Will be an early adopter for new
                      agreement finalised.                                                                            TechnologyOne rates billing engine
                    IT Acceptable Use and Mobile Device                                                             getting benefits of a rates modelling tool
                      policies reviewed and adopted.                                                                  and improvements to configuration.
                    Additional     payroll   team    systems                                                      Enterprise risk management
                      training.                                                                                     Development of branch plan
                    Accounts payable invoice scanning
                      improvements.
                    Assisted     with     Bang   the   Table
                      consultation setup.




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